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Division of Archives and Records Service

Records Management Committee Meeting - Revision 2

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General Information

Government Type
State Agency
Department of Government Operations (DGO)
Public Body
Records Management Committee

Notice Information

Notice Title
Records Management Committee Meeting
Notice Subject(s)
Records Management
Notice Type(s)
Notice, Meeting
Event Start Date & Time
April 24, 2023 01:00 PM
Event End Date & Time
April 24, 2023 02:00 PM
AGENDA Business -Approval of March 2023 meeting minutes Retention Schedule Review and Approval -School bond guaranty certificate of eligibility (State Treasurer, SSRS 28589)--New --Submitted by Renee Wilson -Charter school financing application (State Treasurer, SSRS 28590)--New --Submitted by Renee Wilson -Operator data (Division of Fleet Services, SSRS 30510)--New --Submitted by Renee Wilson Other Business -Christopher Bramwell, Chief Privacy Officer, Utah Department of Government Operations, will describe his role in the State's data privacy initiatives and will provide a brief overview of his program to the Committee. -Whitney Phillips, State Privacy Officer, Office of the State Auditor, will describe her role in the State's data privacy initiatives and will provide a brief overview of her program to the Committee. -Status update regarding questions raised by Committee members during the March 2023 meeting and assigned to assistant attorney general for the Records Management Committee, Brian Swan, to research and provide clarification. Brian Swan has issued a Memorandum regarding the issue. -Next meeting scheduled -Committee members' attendance polled for next meeting, quorum verification
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically via Google Hangouts pursuant to Utah Code 52-4-207(2). Direct any questions or comments to: Kendra Yates, Chief Records Officer, at kendrayates@utah.gov or 801-531-3856

Meeting Information

Meeting Location
346 S. Rio Grande St
Salt Lake City, UT 84101
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Contact Name
Kendra Yates
Contact Email
Contact Phone

Notice Posting Details

Notice Posted On
April 21, 2023 04:31 PM
Notice Last Edited On
May 24, 2023 01:57 PM

Download Attachments

File Name Category Date Added
Records Management Committee Meeting (2023-04-24 13_01 GMT-6).mp3 Audio Recording 2023/04/24 05:46 PM
Governmental Internet Information Privacy Act Checklist_AC edits.docx Other 2023/04/24 05:46 PM
GRS Categories.docx Other 2023/04/24 05:46 PM
Identification of PII in Retention Schedules Project.xlsx Other 2023/04/24 05:47 PM
28589 School bond guaranty certificate of eligibility (State Treasurer).pdf Other 2023/04/24 05:48 PM
28590 Charter school financing application (State Treasurer).pdf Other 2023/04/24 05:48 PM
30510_ Operator data (Fleet, 04-2023) - explanation.pdf Other 2023/04/24 05:49 PM
Privacy Education Day 2023.pdf Other 2023/04/24 05:51 PM

Board/Committee Contacts

Member Email Phone
Joshua Bullough, Non-government records manager representative jbullough@churchofjesuschrist.org N/A
Tracy Hansen, Local government records manager representative tracyhansen@ogdencity.com N/A
Matthew LaPlante, Media representative matthew.laplante@usu.edu N/A
Veronica Solano Arangure veronicasa@utah.gov N/A
Jacey Skinner skinnerj@ballardspahr.com N/A
Drew Mingl, Chair dmingl@utah.gov 801 671-3469
Ken Williams kenwilliams@utah.gov N/A

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