Records Management Committee Meeting - Revision 2
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General Information
- Government Type
- State Agency
- Entity
- Department of Government Operations (DGO)
- Public Body
- Records Management Committee
Notice Information
- Notice Title
- Records Management Committee Meeting
- Notice Subject(s)
- Records Management
- Notice Type(s)
- Notice, Meeting
- Event Start Date & Time
- April 24, 2023 01:00 PM
- Event End Date & Time
- April 24, 2023 02:00 PM
- Description/Agenda
- AGENDA Business -Approval of March 2023 meeting minutes Retention Schedule Review and Approval -School bond guaranty certificate of eligibility (State Treasurer, SSRS 28589)--New --Submitted by Renee Wilson -Charter school financing application (State Treasurer, SSRS 28590)--New --Submitted by Renee Wilson -Operator data (Division of Fleet Services, SSRS 30510)--New --Submitted by Renee Wilson Other Business -Christopher Bramwell, Chief Privacy Officer, Utah Department of Government Operations, will describe his role in the State's data privacy initiatives and will provide a brief overview of his program to the Committee. -Whitney Phillips, State Privacy Officer, Office of the State Auditor, will describe her role in the State's data privacy initiatives and will provide a brief overview of her program to the Committee. -Status update regarding questions raised by Committee members during the March 2023 meeting and assigned to assistant attorney general for the Records Management Committee, Brian Swan, to research and provide clarification. Brian Swan has issued a Memorandum regarding the issue. -Next meeting scheduled -Committee members' attendance polled for next meeting, quorum verification
- Notice of Special Accommodations (ADA)
- In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) days prior to the meeting.
- Notice of Electronic or Telephone Participation
- One or more members of the Records Management Committee may participate electronically via Google Hangouts pursuant to Utah Code 52-4-207(2). Direct any questions or comments to: Kendra Yates, Chief Records Officer, at kendrayates@utah.gov or 801-531-3856
Meeting Information
- Meeting Location
-
346 S. Rio Grande St
Salt Lake City, UT 84101
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- Kendra Yates
- Contact Email
- kendrayates@utah.gov
Notice Posting Details
- Notice Posted On
- April 21, 2023 04:31 PM
- Notice Last Edited On
- May 24, 2023 01:57 PM
Download Attachments
| File Name | Category | Date Added |
|---|---|---|
| Records Management Committee Meeting (2023-04-24 13_01 GMT-6).mp3 | Audio Recording | 2023/04/24 05:46 PM |
| Governmental Internet Information Privacy Act Checklist_AC edits.docx | Other | 2023/04/24 05:46 PM |
| GRS Categories.docx | Other | 2023/04/24 05:46 PM |
| Identification of PII in Retention Schedules Project.xlsx | Other | 2023/04/24 05:47 PM |
| 28589 School bond guaranty certificate of eligibility (State Treasurer).pdf | Other | 2023/04/24 05:48 PM |
| 28590 Charter school financing application (State Treasurer).pdf | Other | 2023/04/24 05:48 PM |
| 30510_ Operator data (Fleet, 04-2023) - explanation.pdf | Other | 2023/04/24 05:49 PM |
| Privacy Education Day 2023.pdf | Other | 2023/04/24 05:51 PM |
Board/Committee Contacts
| Member | Phone | |
|---|---|---|
| Ken Williams | kenwilliams@utah.gov | 801-531-3840 |
| Jacey Skinner | skinnerj@ballardspahr.com | N/A |
| Veronica Solano Arangure | veronicasa@utah.gov | N/A |
| Matthew LaPlante, Media representative | matthew.laplante@usu.edu | N/A |
| Tracy Hansen, Local government records manager representative | tracyhansen@ogdencity.com | N/A |
| Joshua Bullough, Non-government records manager representative | jbullough@churchofjesuschrist.org | N/A |
| Daniel Schoenfeld, Public finance member | dschoenfeld@utah.gov | N/A |