General Information

Government Type

County

Entity

Grand County

Entity Website

https://www.grandcountyutah.net/

Public Body

Grand County Fair Board

Notice Information

Add Notice to Calendar

Notice Title

Grand County Fair Board Meeting

Notice Tags

Recreation

Notice Type(s)

Meeting

Event Start Date & Time

April 21, 2025 05:15 PM

Event End Date & Time

April 21, 2025 06:15 PM

Event Deadline Date & Time

04/18/25 03:00 PM

Description/Agenda

Agenda Items: Call the meeting to order: Welcome introductions for new individuals as necessary: Meeting breakdown and structure reminders: These are public meetings. Follow the Agenda. Be respectful of everyone's time, keep side conversations and chit chatting to a minimum, or until after the meeting has concluded. Do not interrupt others while they are speaking. Note your questions and hold them until the end of each section. Approval of Meeting Minutes: Discuss and approve 4-2-25 and 4-7-25 meeting minutes. Board Member Report: Angie (Arena Director) - - Review Sound and Light Proposals: Atkinson Snob Productions Heidi (Entertainment) - - Food Sponsor Updates: - Hotel Sponsor Updates: - Moab Photo Booth Co. Update: Nicollee (Exhibits & Vendors) - - Confirmed ad reservation with the Advertiser. Pricing information emailed to Angie. Michelle (Marketing) - Jessica (Volunteers) - Greg (Security/Risk Management) - Trisha (Commissioner) - 4-H/USU - Review old business: Summary of Jessica's Volunteer Email with Mackenzie - Avenues for volunteer recruitment used in the past? Angie pretty much called in favors and asked everyone she knew. We used social media to help advertise that we needed volunteers. There is a tab in the Contacts Google Sheets doc for Volunteers. Feel free to reach out to anyone who volunteered in 2024 and 2023. I will send you the Google contact group I saved in my email for Fair Volunteers. *Note Added for the Agenda: There is a Google Form for Volunteer Registration on the County Fair Google Drive. How far in advance do we start reaching out? I don't think you can start recruiting too early. My objective opinion says the sooner the better. Notes from the past: -We just started having conversations as soon as we knew where and when we needed people. -Having a schedule, knowing where you need volunteers and how many is a good place to start. - We do need to start updating this year's webpage for volunteer registration: https://volunteersignup.org/ - We do need to start estimating how many volunteers we will need, where we will need them and when. Not just for scheduling, but also for ordering shirts, food, and volunteer appreciation gifts. -There were some side conversations in previous meetings about reaching out to the Chamber of Commerce, local businesses, organizations (Multicultural Resource Center was named specifically) and clubs for assistance. The hospital requires a certain amount of volunteer hours from some of their nurses in certain programs. They are worth touching base with. -There was also the idea of partnering a group of volunteers with a sponsor. If the group provided a certain amount of volunteer hours, then a sponsor would donate to their organization/club. This is listed out in the sponsorship package under 'Community Partner Sponsors (Silver Level)' as a community partnership award. Money would be given directly from the sponsor to the volunteer group. The county would not be involved with the exchange of money. New business: Board member application & interview at 5:45pm: Rachel Wootton Appoint Vice Chair - Next Meeting's Agenda Items: - Next Meeting: - Adjourn:

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS. In compliance with the Americans with Disabilities Act, individuals with special needs requests wishing to attend Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees are encouraged to contact the County two (2) business days in advance of these events. Specific accommodations necessary to allow participation of disabled persons will be provided to the maximum extent possible. T.D.D. (Telecommunication Device for the Deaf) calls can be answered at:(435) 259-1346. Individuals with speech and/or hearing impairments may also call the Relay Utah by dialing 711. Spanish Relay Utah: 1 (888) 346-3162 It is hereby the policy of Grand County that elected and appointed representatives, staff and members of the Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees may participate in meetings through electronic means. Any form of telecommunication may be used, as long as it allows for real time interaction in the way of discussions, questions and answers, and voting. At the Grand County Commission meetings/hearings and other Grand County Boards, Commissions, or Committees any citizen, property owner, or public official may be heard on any agenda subject. The number of persons heard and the time allowed for each individual maybe limited at the sole discretion of the Chair. On matters set for public hearings there is a three-minute time limit per person to allow maximum public participation. Upon being recognized by the Chair, please advance to the microphone, state your full name and address, whom you represent, and the subject matter. No person shall interrupt legislative proceedings. Requests for inclusion on an agenda and supporting documentation must be received by 5:00 PM on the Tuesday prior to a regular Commission Meeting and forty-eight (48) hours prior to any Special Commission Meeting. Information relative to these meetings/hearings may be obtained at the Grand County Commission's Office,125 East Center Street, Moab, Utah; (435)259-1346.

Notice of Electronic or Telephone Participation

Google Meets Meeting Link: Video call link: https://meet.google.com/qxh-fhbr-hmk Or dial: (US) +1 720-943-0558 PIN: 616 081 539 #

Meeting Information

Meeting Location

3641 Hwy 191
Moab, UT 84532
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Notice Posting Details

Notice Posted On

April 17, 2025 09:54 AM

Notice Last Edited On

April 18, 2025 05:43 PM

Deadline Date

April 18, 2025 03:00 PM

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