CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
June 25, 2024 - POLICY SESSION
Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings.
55 South State Street
Third Floor
Clearfield, Utah
7:00 P.M. POLICY SESSION
CALL TO ORDER:
Mayor Shepherd
OPENING CEREMONY:
Pledge of Allegiance
Solemn Moment of Reflection
Council Member Wurth
APPROVAL OF MINUTES:
May 14, 2024 - work session
May 21, 2024 - work session
May 28, 2024 - work session
May 28, 2024 - policy session
June 11, 2024 - policy session
PRESENTATIONS:
1. RECOGNITION OF CIRLES/JOB CORPS GRADUATES
PUBLIC HEARINGS:
2. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A ZONING TEXT AMENDMENT TO BUILDING MATERIALS IN THE DOWNTOWN CLEARFIELD FORM BASED CODE
BACKGROUND: The Downtown Clearfield Form Based Code (FBC) includes permitted primary and secondary materials that are intended to establish a high quality of appearance for buildings, enhance the pedestrian experience, and create a cohesive character conducive to a walkable mixed-use downtown. Based upon staff research and feedback from the Planning Commission and City Council, the permitted materials were decided upon and adopted as part of the update to the FBC in 2020. Innovation and necessity have allowed for continuous improvement and advancement in building materials that are proven to be longer lasting and of higher quality than previous materials. In the spirit of continuous improvement, staff has been discussing building materials and finds it appropriate to prepare for the ever-changing advancement in building materials, by proposing changes to the Downtown Clearfield Form Based Code building materials standards.
RECOMMENDATION: Receive public comments.
3. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON A ZONING TEXT AMENDMENT TO AMEND SECTION 11-15-8 D2 FOR THE FRONTAGE STANDARDS FOR MONUMENT SIGNS
BACKGROUND: Chapter 11-15 of Clearfield City Code addresses sign regulations for all signs throughout the City. Additional signage regulations are provided specifically for the Downtown Form-Based Code area and the Clearfield Station Master Development Plan area. Those regulations are not impacted by this proposed code amendment and do not include a frontage requirement as is required elsewhere in the City. The applicant is in the process of developing a commercial property located at 856 West Antelope Drive, but given current monument sign standards, would be unable to have a sign for their business. The narrowness of this property prevents the future business from having a monument sign because the property is not one-hundred feet (100') wide. Therefore, the applicant has submitted this request to provide a monument sign for that future business.
RECOMMENDATION: Receive public comments.
4. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON AMENDMENTS TO THE FISCAL YEAR 2024 (FY24) BUDGET
BACKGROUND: Staff has identified proposed expenditures that do not have budget authority, or which exceed FY24 budget authority and require budget amendments as allowed by Utah Code Title 10 Chapter 6 Section 124 to 129. State law requires a public hearing before the City Council approves amendments to the City budget.
RECOMMENDATION: Receive public comment.
5. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT REGARDING THE AMENDING OF THE UTILITY FEES FOR WATER, SEWER, STORM WATER, AND GARBAGE IN THE CITY'S CONSOLIDATED FEE SCHEDULE
BACKGROUND: In 2021, the City completed a Utility Rate Study that projected future costs and outline revenues needed to cover those costs. All costs are now higher than the study projected. The highest increase has been the cost of large projects necessary to maintain the system. Additionally, Weber Basin Water has increased, and will continue to increase for at least the next three years, their water charge to the City well higher than our original utility rate study projections. At the May 21, 2024 work session meeting, it was decided to implement these rate increases, along with the planned January 2025 increases, simultaneously on July 1, 2025. Consequently, there will be no rate increase in January 2025, and the next increase will likely occur in January 2026. The proposed utility rate increases for residential accounts are as follows: monthly base rate will increase by $4.90 for water, $4.18 for sewer and $0.70 cents for storm, resulting in a total monthly increase of $9.78. Additionally, the 3 cents per 1,000 gallons water use rate increase planned for January 2025 will now take effect July 1. The proposed garbage and recycling increases are as follows: Waste Management's CPI increase for FY25 is 5.5%. The proposed new rates will pass this additional cost for curbside trash and recycling on to the end user. Additionally, the increased cost of the second garbage can is intended to encourage residents to generate less landfill waste. The fee for the second can will rise from $10.50 to match the first can at $16.75. The current recycling rate of $5.50, which was already subsidized, will increase to $6.50, bringing it 2 cents above cost.
These changes are driven by several key factors:
- Infrastructure Projects: The City's aging water and sewer systems urgently need upgrades and maintenance. The increased fees will fund critical repairs, replacements, and modernization efforts.
- Cost Escalation: The primary driver behind these adjustments is the dramatic rise in costs associated with infrastructure projects. Ensuring reliable water supply and efficient sewer services necessitates substantial investment.
- Weber Basin Water Increases: Weber Basin Water is planning 12% to 13% annual rate increases over the next four years, further emphasizing the need to adjust our rates.
By addressing these challenges proactively, we aim to maintain the quality of our water and sewer services and ensure long-term sustainability.
RECOMMENDATION: Receive public comment.
SCHEDULED ITEMS:
6. OPEN COMMENT PERIOD
The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org.
The Mayor and City Council encourage civil discourse for everyone who participates in the meeting.
7. CONSIDER APPROVAL OF RESOLUTION 2024R-10 APPROVING THE INTERLOCAL COOPERATION AGREEMENT WITH THE MILITARY INSTALLATION DEVELOPMENT AUTHORITY (MIDA)
BACKGROUND: In 2016, the City and MIDA entered an Interlocal Cooperation Agreement, wherein the City agreed to provide certain defined Municipal Services to MIDA within a defined Service Area in exchange for being reimbursed by MIDA for those said municipal services. Over time, the 2016 original Interlocal Cooperation Agreement has been reviewed to ensure that the correct municipal services are included in the terms of the agreement, as well as to update the costs to be paid to the City in exchange for performing those municipal service to MIDA. The proposed new Interlocal Cooperation Agreement is intended to update and replace the prior agreements, updating and clarifying what municipal services are to be provided by the City to MIDA and the costs MIDA is required to pay to the City.
RECOMMENDATION: Approve Resolution 2024R-10 approving the Interlocal Cooperation Agreement with MIDA and authorize the mayor's signature to any necessary documents.
8. CONSIDER APPROVAL OF RESOLUTION 2024R-11 APPROVING THE INTERLOCAL AGREEMENT BETWEEN CLEARFIELD CITY, LAYTON CITY AND DAVIS COUNTY TO CREATE A HOME CONSORTIUM FOR THE HOME INVESTMENT PARTNERSHIP PROGRAM
BACKGROUND: Davis County has applied for and has been conditionally offered grant funding to operate the HOME Program. Pursuant to the HOME Investment Partnerships Act and HOME regulations, since both Clearfield City and Layton City are HUD entitlement cities within the county, a HOME Consortium is required to be created so that all qualifying individuals, regardless of which City they are applying from are eligible to receive funding from the HOME Program.
RECOMMENDATION: Approve Resolution 2024R-11 approving the Interlocal Agreement between Clearfield City, Layton City, and Davis County to create a HOME Consortium for the HOME Investment Partnership Program, and authorize the mayor's signature to any necessary documents.
9. CONSIDER APPROVAL OF ORDINANCE 2024-10 APPROVING A ZONING TEXT AMENDMENT TO AMEND TITLE 11, CHAPTER 11, ARTICLE G OF THE FORM BASED CODE OF THE CLEARFIELD CITY CODE
RECOMMENDATION: Approve Ordinance 2024-10 approving a zoning text amendment to amend Title 11, Chapter 11, Article G of the Form Based Code of the Clearfield City Code, and authorize the mayor's signature to any necessary documents.
10. CONSIDER APPROVAL OF ORDINANCE 2024-11 APPROVING A ZONING TEXT AMENDMENT TO AMEND TITLE 11, CHAPTER 15, SECTION 8, PARAGRAPH D, SUBPARAGRAPH 2 - LAND USE, SIGN REGULATIONS, SIGNS THAT REQUIRE A PERMIT, MONUMENT SIGNS
RECOMMENDATION: Approve Ordinance 2024-11 approving a zoning text amendment to amend City Code Title 11, Chapter 15, Section 8, Paragraph D, Sub-paragraph 2 - Land Use, Sign Regulations, Signs that Require a Permit, Monument Signs, and authorize the mayor's signature to any necessary documents.
11. CONSIDER APPROVAL OF RESOLUTION 2024R-13 APPROVING THE COST SHARE AGREEMENT WITH DAVIS SCHOOL DISTRICT FOR THE 1ST STREET/500 WEST EXTENSION PROJECT
BACKGROUND: Clearfield City and Davis School District (DSD) have been collaborating for several months on plans to construct a new street (1st Street) that will connect DSD facilities in the Freeport West area to the recently completed 500 West extension and the new signalized intersection at Antelope Drive. The design has been completed, the project has been bid, and we are now ready to formalize the cost-sharing agreement.
RECOMMENDATION: Approve Resolution 2024R-13 approving the Cost Share Agreement with Davis School District for the 1st Street/500 West Extension Project and authorize the mayor's signature to any necessary documents.
12. SET THE PUBLIC HEARING FOR A TRUTH IN TAXATION FOR AUGUST 13, 2024, AT 7:00 P.M. TO CONSIDER A PROPOSED 0.001209 CERTIFIED TAX RATE FOR FISCAL YEAR 2025
RECOMMENDATION: Set the Public Hearing for a Truth in Taxation for August 13, 2024, at 7:00 p.m. to consider a proposed 0.001209 Certified Tax Rate for Fiscal Year 2025 and authorize the mayor's signature to any necessary documents.
13. CONSIDER APPROVAL OF RESOLUTION 2024R-12 AUTHORIZING AND ADOPTING AMENDMENTS TO THE FY24 BUDGET AND APPROPRIATING FUNDS FOR THE PURPOSES SET FORTH THEREIN
RECOMMENDATION: Approve Resolution 2024R-12 approving and adopting amendments to the FY24 budget and appropriating funds for the purposes set forth therein and authorize the mayor's signature to any necessary documents.
14. CONSIDER APPROVAL OF ORDINANCE 2024-12 AMENDING THE UTILITY FEES FOR WATER, SEWER, STORM WATER, AND GARBAGE IN THE CITY'S CONSOLIDATED FEE SCHEDULE
RECOMMENDATION: Approve Ordinance 2024-12 amending the Utility Fees for Water, Sewer, Storm Water and Garbage and making minor corrections to code citings for the Parking & Code Enforcement fees and clarify Building Rental Fees in the City's Consolidated Fee Schedule and authorize the mayor's signature to any necessary documents.
15. CONSIDER APPROVAL OF A PROCLAMATION DECLARING JUNE 2024 PRIDE MONTH IN CLEARFIELD CITY
COMMUNICATION ITEMS:
A. Mayor's Report
B. City Council's Reports
C. City Manager's Report
D. Staffs' Reports
**ADJOURN AS THE CITY COUNCIL**
Posted June 21, 2024.
/s/Chersty Titensor, Deputy City Recorder
The complete public notice is posted on the Utah Public Notice Website - www.utah.gov/pmn/, the Clearfield City Website - clearfield.city, and at Clearfield City Hall, 55 South State Street, Clearfield, UT 84015. To request a copy of the public notice or for additional inquiries please contact Nancy Dean at Clearfield City, Nancy.dean@clearfieldcity.org & 801-525-2700.
Notice of Special Accommodations (ADA)
The City of Clearfield, in accordance with the € Americans with Disabilities Act €™ provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.