General Information

Government Type

Municipality

Entity

Cleveland

Public Body

Cleveland Town

Notice Information

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Notice Title

Cleveland Town Council Approved Minutes 03/11/2021

Notice Tags

Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

March 11, 2021 07:00 PM

Description/Agenda

March 11, 2021 The regular meeting of the Cleveland Town council was held at the public safety building located at 130 W Main in Cleveland, Utah, on Thursday, March 11, 2021 at 7:00 pm. Those in attendance were Mayor Mike Taylor and council members Kallon Cowley, Brydi Sharp, Kristen Vose and Trevor Rowley. The meeting was opened with the pledge of allegiance. The meeting was opened to public comment. Nancy Livingston a member of Cleveland Town's Tree Committee asked if Cleveland Town has a tree ordinance. She asked council to please look into this. Nancy stated she has a list of towns who currently have a tree ordinance. Brydi asked if Nancy would call and get their ordinances. Council didn't know if Cleveland Town has a tree ordinance. Item #1 Review Policies and Procedures for Finances and General Management of Cleveland Town Brydi asked the council to please review the policies and procedures manual. If there are any changes to be made, please bring it to the office so it can be changed for approval at April's town council meeting. A purchasing flow chart was given to council for review. Item #2 Discuss / Approve / Disapprove Adopting Credit Card Policy Council was given a draft template of the policy from the Office of the State Auditor. Kristen stated Section 1.30- Accountant Responsibilities would need to be changed due to Cleveland Town not having an accountant. Council discussed changing it to Treasurer's responsibilities. Section 1.10 - To obtain a Card, Kristen would like to add Failure to comply would result in termination and repayment on misused funds. Brydi stated currently herself and Nichole have credit cards. Since Nichole pays the credit card should she have a card? Kallon said even though Nichole pays the credit card bill Brydi as the Treasurer oversees the payment and purchases. Brydi asked council for any changes to be brought to the office so changes can be made for approval at April's town council meeting. Item #3 Review Employee Policy Manual Nichole stated under Employee hiring (Recruitment) it currently states you are required to live within town limits. Since Nichole does not live within town limits and is an employee this will need to be amended. Council discussed amending it to live within 30 miles of town limits. Council will revisit this next month at town council to approve any more amendments. Item #4 Fraud Risk Assessment Nichole stated Su from Smuin Rick and Marsing told her Cleveland needed to fill out the Fraud Risk Assessment from the State Auditors website. Nichole said currently Cleveland Town scores high on the Fraud Risk Assessment, but there are things that can be implemented to score better. She said everyone should complete the Introductory Training for Municipal Officials. If Brydi and Nichole go to training conferences and receive at least 40 hours of formal training this will help the score as well. Nichole stated she could not find if Cleveland Town promotes a fraud hotline. She said she asked Huntington what they use as a hotline. Huntington promotes a fraud hotline on their website. Brydi discussed with council forming an audit committee. This committee would consist of two council members and two residents. The audit committee would meet once a quarter and go over receipts, bills and payroll. Council discussed having Brydi and Trevor being part of the audit committee. Brydi stated she will talk to Chris Hansen and Bryan Christensen about being on the audit committee because of their backgrounds. Item #5 Discuss increasing Cleveland Town's Perpetual Care and Opening and Closing Grave Fees Brydi said she called Emery County towns and received their fees. A list was given to council. Currently Cleveland is the lowest in the county. The last price increase was done in 2000. Mayor Taylor stated he would like the increase to be an average of the other towns in the county. Brydi said she will have something written up for the next town council meeting. Item #6 Discuss / Approve / Disapprove placement of signs for Jurassic National Monument Trevor asked if council read the draft resolution that was emailed. Trevor made a motion to adopt resolution 2021-01 and have it sent to the Emery County Commissioners. A second motion was made by Kallon. All were in favor. Motion carried. Item #7 Discuss Maintenance Job Position Kallon stated he would be good to go the last week of March, unless something changes. Mayor Taylor stated that if something does change and Kallon cannot take the position the town will look into part-time. Brydi asked Kallon if he has had time to look into Obama Care. He said he will get with a health care representative to help find options. Trevor asked if Kallon would step down from council. Kallon said yes, he would. Item #8 Review Bills and Approve for payment A motion was made by Trevor and seconded by Kallon to pay Cleveland Town's bills. A roll call was taken. Kallon (YES), Brydi (YES), Kristen (YES), Trevor (YES). All were in favor. Motion carried. Item #9 Council Reports Kallon: LEPC will be starting back up on next Wednesday. He will try and attend. Brydi: Brydi had a question for council. Steve Mcnee is wanting to put a secondary connection across the street from their house (pasture). Does he need to buy 4 more water shares? Mayor Taylor said he will look into it. Next month, Brydi will have a list of line items that should be deleted or combined on the budget. Kristen: Easter Egg Hunt is on March 27, 2021 at noon. Everyone will meet at the Old Town Hall. Kristen asked about Cleveland Days. Council discussed having a Cleveland Days Planning Meeting on April 7th at 6:00 pm. Employee quarterly reviews will be on April 8th at 6:00 pm. Trevor: Emery County Rec will be getting ready to go through Pelorus. Mayor Taylor: Will get with State Road. He believes the town will be responsible for the cost of the LED stop signs. Item #10 Adjourn Meeting A motion was made by Brydi and seconded by Kallon to adjourn the meeting. All were in favor. Motion carried. Nichole Larsen, Clerk

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Cleveland Town, PO Box 325, Cleveland, Ut 84518 435-653-2310

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

130 W Main
Cleveland , UT 84518
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Contact Name

Shannon World

Contact Email

clevelandtown@etv.net

Contact Phone

(435)653-2310

Notice Posting Details

Notice Posted On

April 13, 2021 11:08 AM

Notice Last Edited On

April 13, 2021 11:08 AM

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