The Ranches Academy
School Board Meeting Minutes
Date
07/20/26
Board Members Present
Josh Marsh, Michelle Bennett, Amy Harrison, Morgan Call, Parker Hatt
Board Members Absent
Preston Griffin
Others Present
Stephanie Colson, Executive Director
Guests
None
Start time
12:00 PM
End time
12:50 PM
Location
The Ranches Academy
Agenda Topic
Discussion
Motions/Actions
Roll Call & Pledge of Allegiance
Roll call was administered and all present but Preston Griffin
Agenda and Previous Meeting Minutes
The Board approved minutes from 7/8/2026.
MOTION: A motion by Morgan Call and a second by Parker Hatt to approve the previous meeting minutes. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Amy Harrison
Morgan Call
Parker Hatt
AGAINST:
None
ABSENT:
Preston Griffin
Review and approve quotes for new Phone System
Executive Director Stephanie Colson presented phone system proposals from ETS Corp, Les Olsen IT, and RingCentral for the Board's consideration.
The Board reviewed and discussed each proposal, including implementation costs, ongoing monthly service fees, and contract renewal terms.
After evaluating the options, the Board approved moving forward with the proposal submitted by ETS Corp, finding it to be the best fit for the school's needs and budget.
MOTION: A motion by Morgan Call and a second by Michelle Bennett to approve the ETS Corp quote. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Amy Harrison
Morgan Call
Parker Hatt
AGAINST:
None
ABSENT:
Preston Griffin
Review and approve PA System
Executive Director Stephanie Colson presented the ETS PA System proposal to the Board for review and consideration.
The Board discussed the proposed costs, scope of services, and overall value of the solution in relation to the school's operational needs.
Following discussion and evaluation, the Board approved moving forward with the ETS proposal for the PA system installation and related services.
MOTION: A motion by Parker Hatt and a second by Michelle Bennett to approve the ETS PA quote. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Amy Harrison
Morgan Call
Parker Hatt
AGAINST:
None
ABSENT:
Preston Griffin
Review and approve Blinds quotes
Executive Director Stephanie Colson presented window blind proposals from Budget Blinds and Blind Spot for the Board's review and consideration.
The Board evaluated and discussed both proposals, including pricing and overall value.
Following discussion and comparison of the bids, the Board approved moving forward with the proposal submitted by Blind Spot, determining it to be the most suitable option for the school's needs.
MOTION: A motion by Parker Hatt and a second by Amy Harrison to approve the Blind Spot quote. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Amy Harrison
Morgan Call
Parker Hatt
AGAINST:
None
ABSENT:
Preston Griffin
Review and approve Parking Lot and Playground blacktop quotes
Executive Director Stephanie Colson presented paving proposals from Eckles Paving and R&R Paving for the Board's review and consideration.
The Board discussed the scope of work and service differences between the two proposals, including the approach to pavement repairs and related maintenance services.
Following discussion, the Board determined that additional information was needed before making a final decision.
The Board requested the Director to obtain one additional paving quote and to further discuss the saw-cut patching portion of the proposal with R&R Paving to clarify the scope and pricing.
The Board agreed to table this agenda item until the next Board meeting pending receipt of additional information and quotes.
Review and approve IT Services Contract
Executive Director Stephanie Colson mentioned that we are still in contract with our current IT Service company for another 2 years. She will bring this up when the contract is nearing completion.
New Business
ACTION:
The Board identified the following for the August 24 agenda: (1) parking lot and playground blacktop quotes, pending an additional bid; (2) a list of vendor services used by the school was suggested by the Executive Director. A committee may be formed to help and will be further discussed in the next meeting.
Next Meeting:
August 24th at 6:30 PM at the Ranches Academy
Adjourn
Meeting was adjourned at 12:50 PM
A motion by Amy Harrison and second by Morgan Call to adjourn. The motion passed unanimously.
FOR:
Josh Marsh
Michelle Bennett
Amy Harrison
Morgan Call
Parker Hatt
AGAINST:
None
ABSENT:
Preston Griffin
Notice of Special Accommodations (ADA)
NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kammi Pyles at 801-400-3932.