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Division of Archives and Records Service

Records Management Committee Meeting

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General Information

Government Type
State Agency
Department of Government Operations (DGO)
Public Body
Records Management Committee

Notice Information

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Notice Title
Records Management Committee Meeting
Notice Subject(s)
Records Management
Notice Type(s)
Notice, Meeting
Event Start Date & Time
February 26, 2024 01:00 PM
Event End Date & Time
February 26, 2024 02:00 PM
AGENDA Business -Approval of January 2024 meeting minutes Retention Schedule Review and Approval -Operating fund check vouchers and paid invoices (SSRS 13868)-Updated -Bank statement files (SSRS 13867)-Updated -Reconveyances and Paid In Full (PIF) loans (SSRS 30745)-New --Submitted by Renee Wilson on behalf of Utah Housing Corporation -System guides (SSRS 30731)-New -Interface request forms (30732)-New --Submitted by Renee Wilson on behalf of Division of Finance Other Business -Status report regarding Jordan School District email management policy discussion, referred to the Records Management Committee by the State Records Committee in June, 2023. Potential action item: issue a recommendation. -Next meeting scheduled: March 27, 2024? -Committee members' attendance polled for next meeting, quorum verification This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.

Meeting Information

Meeting Location
346 S. Rio Grande St
Salt Lake City, UT 84101
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Contact Name
Kowabunga Dude
Contact Email

Notice Posting Details

Notice Posted On
February 22, 2024 02:47 PM
Notice Last Edited On
March 27, 2024 05:23 PM

Download Attachments

File Name Category Date Added
Records Management Committee Meeting (2024-02-26 13_03 GMT-7).mp3 Audio Recording 2024/02/26 05:52 PM
2-26-2024_RMC Meeting Minutes_Approved.pdf Meeting Minutes 2024/03/27 05:22 PM
Division of Finance SSRS 30731 and 30732.pdf Other 2024/03/27 05:22 PM
Utah Housing Corporation SSRS 13868, 13867, and 30745.pdf Other 2024/03/27 05:23 PM

Board/Committee Contacts

Member Email Phone
Ken Williams kenwilliams@utah.gov 801-531-3840
Jacey Skinner skinnerj@ballardspahr.com N/A
Veronica Solano Arangure veronicasa@utah.gov N/A
Matthew LaPlante, Media representative matthew.laplante@usu.edu N/A
Tracy Hansen, Local government records manager representative tracyhansen@ogdencity.com N/A
Joshua Bullough, Non-government records manager representative jbullough@churchofjesuschrist.org N/A


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