General Information

Government Type

Charter School

Entity

Dual Immersion Academy

Public Body

DIA Board of Directors

Notice Information

Add Notice to Calendar

Notice Title

Board Meeting

Notice Tags

Education

Notice Type(s)

Meeting

Event Start Date & Time

February 9, 2021 06:00 PM

Event End Date & Time

February 9, 2021 07:30 PM

Description/Agenda

DIA Board Agenda, February 9, 2021 Begin at 6:00 pm Virtual Meeting Roll Call Financial Report: Report, discussion, and relevant votes (if any) (20 min) o Budget Report Nate Adams from Red Apple Action Items Administrative Report: Report, consent agenda, etc. and relevant votes (if any) (20 min) Director's Report At Risk Students Definition - Review and vote DIA Initiatives Sheet - doc to review Letter to Charter School Board -doc to review Recruiting/Hiring for Next Year Videos for Promotion Virtual Conference from Danielle Follow up from Marketing Meeting Action Items Vote on: At Risk Students Definition Closed Session Closed meeting under UT 52-4-205 (as needed) Re-open the meeting for board vote (as needed) Board Business: Report, information, discussion, and relevant votes (if any) (35 min) Board Candidate, Mequette Sorensen Training Videos and Development of Parent Training Video Communication: Google Classroom, Slack, Zoom, etc. Electronic Meetings Policy: https://docs.google.com/document/d/1merrJRqYO7djhg0noGmEOCmzy94IncNBtZBiFnfJ48c/edit Board Bios for the Website Recognizing and Appreciating Former Officer, Gabriela Benitez by Angela Fanjul Board Goals and priorities: Compliance, Filling Vacancies, Communication DIA Secretary Folder, Terms Dates of Board Members, Updated Bylaws by Teri Neilsen (10 Min) Research/Topics by Danielle LeCourt (5 min) Action Items Vote on: Electronic Meetings Policy Approval of minutes: December 8, 2021 Approval of minutes: January 12, 2021 Motion to Close Today's Meeting: Conclude meeting by 7:30 pm Next virtual meeting: 6:00 pm on Tuesday, March 9, 2021

Notice of Special Accommodations (ADA)

NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Mac Newbold at 801-694-6334.

Notice of Electronic or Telephone Participation

NA

Other Information

DIA Board Meeting Minutes, January 12, 2021 Began at 6:04 pm Virtual Meeting Attendance Board Members: Rich Stowell, Teri Neilsen, Danielle LeCourt, Danni Helberg, Alice Akunyili, Mac Newbold DIA Staff: Angela Fanjul, Rocio G. Fuentes, Ludmila Nicolia Others: Nate Adams from Red Apple, Tereza Bagdas, Lynette Polan Financial Report: Budget Report Nate Adams from Red Apple The budget report was sent to all board members. The Budget Detail Report reviewed included line items and grants. Due to the State October 1 count, there are changes to the budget. This funding is based on the average enrollment. The State will send a memo the end of January indicating what our funding will be. We are half way the school year with salaries and benefits above 50%. Overall we are here we need to be. Question and discussion regarding State reimbursements. Nate Adams indicated that reimbursements could come in at any time; however, DIA sends three reimbursement requests (quarterly) to the State due to the lengthy process to obtain funds from the State. Administrative Report: Director's Report Preliminary enrollment numbers - doc to review DIA's current enrollment is at 398 and currently assessing how many students will be returning. The ultimate goal is to reach 500 students enroll; however, we know the pandemic will continue to make an impact in this area. Vaccine updates - email forwarded from community health centers DIA received a letter from the State as to the procedures to vaccinate staff members. Vaccination is not a requirement, will begin this week and so far 44 staff members signed up. Chromebooks - Parent engagement program - doc to review In the beginning of the year, DIA received two technology grants and the Race and Equity Grant. We purchased 85 chrome books, which are ready to go. We also created video tutorials regarding software use and communication tools, maintenance and how to avoid viruses, English and Spanish fundamentals, 18 videos total to benefit parents, online learning students, in person students and the community. The purpose is to assess technology gaps, assess barriers, and conduct focus groups to assess effectiveness and their preferred way to receive instruction. EAP- health initiative EAP is our health provider and they have provided biometrics testing. They also conduct yearly health screenings to all staff and give a $50 reward to those who are on EAP. At risk students definition - definition to review and vote Because we serve an at risk population, we are required to have an At Risk Students Definition, what that student looks like and define it at our school. The board must review it and vote on it. The board will read and review the At Risk Students Definition and vote on it at the next board meeting. DIA initiatives sheet - doc to review Tabled for the next board meeting. Letter to charter school board -doc to review Tabled for the next board meeting. Closed Session Closed meeting under UT 52-4-205 (as needed) Re-open the meeting for board vote (as needed) No closed session during this meeting. Board Business: Board Officers Candidate, Tereza Bagdas has her own business and is currently with United Way. She loves working with the youth and feels fortunate to be here. Candidate, Lynette Polan works at Waterford.org as the Director of Technical Support Department. She's been involved in education in various forms and is excited to be here. Training Training item tabled for the next meeting. Rich Stowell will send the training videos link to the new board members. There are four videos to watch before the next meeting. Communication: Google Classroom, Slack, Zoom, etc. Discussion about the importance of the use of Google Classroom, Creating a Slack group for communication and Zoom. Electronic Meetings Policy: https://docs.google.com/document/d/1merrJRqYO7djhg0noGmEOCmzy94IncNBtZBiFnfJ48c/edit Discussion about having a policy in place addressing the requirements, designation of anchor location, virtual meetings, public comment and participation. Invitation to all board members to check the link to public law and discuss at the next board meeting. Discussion about how to best make meetings available to the public, maybe using live stream through You Tube, including live chat through a moderator and also creating a training video for parents. As an action item, include Development of Parent Training Video for the next board meeting. Recognizing and Appreciating Outgoing Officers At the next board meeting Angela will share ideas about recognition and award for former board president, Gabriela Benitez. Board Goals and priorities: Compliance, Filling Vacancies, Communication Three areas of focus are Compliance, Filing Vacancies and Improving Board Communication. Discussion about adapting to the use of DIA g-mail and the use of Slack. Teri Neilsen, Rich Stowell and Angela Fanjul will create the chat. Discussion about making board members more visible on social media. Maybe having access to Linkedin to post in relation to education and services. Angela will get together with Teri Neilsen to make this possible. Finance Committee Danni discussed with Nate Adams the need for a board finance committee. Angela and Danni will get together to discuss the process to create the committee. Research/Topics by Danielle LeCourt Nothing to report. DIA Teacher, Ludmila Nicolia was present as an Intern Student as part of her Masters of Education program. She is doing a 90-hour internship and was present to observe the meeting. She may even bring a project to present to the board. DIA Director, Angela Fanjul extended an invitation to the new board members for a DIA tour on a Friday afternoon to see the school and what DIA is all about. Meeting concluded at 7:41 pm Next virtual meeting: 6:00 pm on Tuesday, February 9, 2021

Meeting Information

Meeting Location

1155 Glendale Dr.
Salt Lake City, UT 84104
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Contact Name

Mac Newbold

Contact Email

mac@macnewbold.com

Contact Phone

8016948334

Notice Posting Details

Notice Posted On

February 08, 2021 02:10 PM

Notice Last Edited On

March 08, 2021 05:32 AM

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