General Information

Government Type

Municipality

Entity

Orem

Public Body

City Council

Notice Information

Add Notice to Calendar

Notice Title

April 26, 2016

Notice Tags

Zoning, Other

Notice Type(s)

Notice, Meeting, Hearing

Event Start Date & Time

April 26, 2016 06:00 PM

Event End Date & Time

April 26, 2016 09:00 PM

Description/Agenda

Item for this meeting--attached below--include: * public hearing notice(s) * Agenda * items presented at the meeting * Minutes 2:00 P.M. WORK SESSION - PUBLIC SAFETY TRAINING ROOM 1. PRESENTATION - CARE Major Grant Applicants (75 min) Presenters: Steven Downs; Adam Robertson, SCERA; Jim Murphy, Hale Center Theater Orem; Danielle Adams, Utah Regional Ballet; and Karl Hirst; Recreation Advisory Commission 2. DISCUSSION/UPDATE - Library Auditorium (60 min) Presenters: Charlene Crozier and Joe Smith with Method Studio 3. DISCUSSION - Open Meetings Training (45 min) Presenters: Greg Stephens 5:00 P.M. STUDY SESSION - PUBLIC SAFETY TRAINING ROOM PREVIEW UPCOMING AGENDA ITEMS 4. Staff will present to the City Council a preview of upcoming agenda items. AGENDA REVIEW 5. The City Council will review the items on the agenda. CITY COUNCIL - NEW BUSINESS 6. This is an opportunity for members of the City Council to raise issues of information or concern. 6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS CALL TO ORDER INVOCATION/INSPIRATIONAL THOUGHT: By Invitation PLEDGE OF ALLEGIANCE: By Invitation APPROVAL OF MINUTES 7. MINUTES of Joint Orem/Provo City Council Meeting - January 22, 2015 8. MINUTES of Joint Orem/Provo City Council Meeting - July 16, 2015 9. MINUTES of Joint Orem/Provo City Council Meeting - February 11, 2016 10. MINUTES of City Council Meeting - March 29, 2016 MAYOR'S REPORT/ITEMS REFERRED BY COUNCIL 11. UPCOMING EVENTS 12. APPOINTMENTS TO BOARDS AND COMMISSIONS Arts Council .................................................................1 vacancy Public Work Advisory Commission ............................2 vacancies PERSONAL APPEARANCES - 15 MINUTES 13. Time has been set aside for the public to express their ideas, concerns, and comments on items not on the Agenda. Those wishing to speak should have signed in before the beginning of the meeting. (Please limit your comments to 3 minutes or less.) CONSENT ITEMS 14. There are no Consent Items. SCHEDULED ITEMS 6:00 P.M. PUBLIC HEARING - PD-21 - University Downs Concept Plan 15. ORDINANCE - Amending Appendix 'O' of the Orem City Code pertaining to the concept plan applicable to Area 3 of the PD-21 zone at 1200 South Geneva Road PRESENTER: Jason Bench REQUEST: Keith Hansen requests the City amend Appendix 'O' of the Orem City Code pertaining to the concept plan applicable to Area 3 of the PD-21 zone at 1200 South Geneva Road. POTENTIALLY AFFECTED AREA: Sunset Heights West Neighborhood BACKGROUND: The PD-21 zone is divided into three areas with each owned by different entities. Area 1 is composed of Wolverine Crossing, Holiday Inn Express, Subway, and the CNG station. Area 2 is known as Parkway Lofts and is currently under construction. Area 3, the subject of this request, is owned by Nelson Brothers and is known as University Downs. The City Council initially approved the concept plan for Area 3 in August, 2015. The applicant now requests that the City Council approve certain modifications to the concept plan. The original concept plan provides a location for a hotel, resident amenity building, parking garage, and a married or single student housing building. The new concept plan has the same uses as the original concept plan, but the location and size of buildings have changed enough that approval of a new concept plan is required. The greatest changes are to the parking garage and the student housing building. The original concept plan showed residential units attached to the south and east sides of the parking garage. The new concept plan removes all but eight of these residential units and adds residential units to the student housing building. As a result, the proposed footprint of the parking garage has been reduced and the footprint of the student building has increased. The new concept plan also modifies the height of the different buildings. The PD-21 text states that building heights in Area 3 are determined by what is shown on the concept plan. The original concept plan shows the parking garage at 91 feet and the new concept plan increases that height to 100 feet. The amenity building has a current height of 87 feet and the new plan reduces this to 70 feet. Various parts of the student housing building are currently approved at 72/88/109 feet. These heights are changed to 70/70/110 feet in the new plan with the highest location adjacent to University Parkway. The future hotel concept has not changed and remains at 120 feet high. With the building size changes, the elevations will change as well. New building elevation plans have been submitted and will be part of the revised appendix. Although the new concept plan shows the parking garage at a height of 100 feet, the applicant intends to initially construct the parking garage to a height of only 64 feet 2 inches measured at the highest parking deck and 75 feet 11 inches measured at the highest architectural feature. If and when the hotel is constructed, the applicant will add additional levels to the parking garage to accommodate hotel parking demand and will also construct meeting rooms/conference facilities on the top level of the parking garage. The highest point would then be 98 feet 11 inches above grade. With regard to density, the original concept plan included 316 apartment units with 1,040 beds. The amended concept plan contains 446 units with 1,532 beds. This increases the density from 160 occupancy units per gross acre to 235 occupancy units per gross acre. Because the original intent of the PD-21 zone was to encourage as much density as possible, the PD-21 zone does not have a maximum density. In fact, unlike most zones in the City, the PD-21 zone contains a minimum required density. For Area 2 and Area 3 the minimum required density is 90 occupancy units per acre while Area 1 requires 140 occupancy units per acre. A neighborhood meeting was held by the applicant on March 18, 2016, to discuss the concept plan with surrounding property owners and residents. Four residents were in attendance and were 'complimentary about the project.' RECOMMENDATION: The Planning Commission recommends the City Council amend Appendix 'O' of the Orem City Code pertaining to the concept plan of Area 3 of the PD- 21 zone at 1200 South Geneva Road. Staff agrees with the Planning Commission recommendation. 16. RESOLUTION - Adopt the 2016 Water Master Plan and accept the Water User Rate Study PRESENTER: Chris Tschirki and Neal Winterton REQUEST: The Public Works Director recommends that the Orem City Council, by resolution, adopt the 2016 Water Master Plan prepared by Bowen Collins & Associates, Inc. (BCA) and accept the Water User Rate Study prepared by Lewis Young Robertson & Burningham, Inc. (LYRB). POTENTIALLY AFFECTED AREA: Citywide BACKGROUND: The City of Orem provides culinary water to over 22,000 connections. With 22 million gallons of storage and 354 miles of pipes, water from treated surface sources, wells, and springs is delivered to a peak demand of nearly 60 million gallons per day. In February 2014, the City hired BCA to prepare a Water Master Plan. The request for engineering services was organized into 15 tasks. Some of the highlights include: develop a hydraulic model, identify existing and future needs, develop a Capital Facilities Plan, evaluate hydroelectric power, water reuse, and AMI (Advanced Metering Infrastructure), and develop water rates to support the operations and capital needs of the water utility. Together with City staff, the Public Works Advisory Commission, the general public, and the City Council, BCA has created a Water Master Plan for consideration. Recommended improvements identified by BCA include improvements in the water utility totaling $62 million (present value). Some projects are identified by specific address and others, in future years, are yet to be determined and will be constructed as the need is identified. There are five main projects in the next five years: 1. 10 Million Gallon Tank: Provide Orem with sufficient storage needs for State Code and peak day operations. 2. 2'and 4' Waterline Replacements: Upgrade aging and undersized waterlines and replace waterlines in areas where road surface improvements are planned. 3. Water Reuse: Delay future upsizing of pipes from the east to the west to service Lakeside Sports Park and the Links at Sleepy Ridge by supplying reclaimed water from the Orem Water Reclamation Facility. This will also reduce Orem's overall water supply needs and is an environmentally responsible action moving forward. 4. 2 New Wells: Develop new wells to make it possible for Orem to access underground water for which it has already acquired rights for ongoing annual and daily needs. 5. Automated Metering Infrastructure: Replace aging, inaccurate meters and provide residents quick and up-to-date information about their water use. Providing this data to the residents is the best first step toward responsible water use. recommended rate schedule based on changes in forecasted expenses and capital improvements and on a pay-as-you-go basis. The primary objectives of the rate analysis were to ensure sufficient revenues to cover all operation and maintenance expenses while maintaining bond covenants, ensuring the appropriate debt service coverage ratio, and providing sufficient revenue to fund the proposed projects identified in the master plan. A review of projected revenues under the existing rate structure relative to proposed expenses illustrated that the City would not have sufficient revenues to fund the needed capital improvements without a rate increase. The results of this master plan were the basis for a rate study that was used to establish supporting water rates for the City. Originally, a 5-year rate increase was proposed by City staff in conjunction with BCA and LYRB. After receiving public feedback and upon the recommendation of the City Council, a pay-asyou- go funding plan over 5-, 7-, and 10-year periods and a bonding plan, were developed. The rate scenarios shown below are structured to produce a 2026 base rate of $26.10, a summer usage rate of $1.41/1,000 gallons, and a winter usage rate of $0.94/1,000 gallons. Scenarios 2 and 3 fund a reduced CIP in order to allow for a more moderate annual increase in the rates and result in an overall revenue reduction of $5,600,229 and $10,706,169, respectively, over the same 10-year period. The result is a delay in completion of capital facility projects and an on-going liability for lack of water supply during peak demand, water outages, water quality concerns, and potential violations. Scenario 4 includes some bonding and allows for projects to be completed within the 5- year CIP plan but keeps rates to more moderate increases. 17. RESOLUTION - Authorizing the Mayor to execute the following two agreements related to the Provo/Orem TRIP (Transportation Improvement Project): (1) A Lease Agreement between the City and UTA; and (2) An Interlocal Agreement between the City, UTA, UDOT, MAG and Provo PRESENTER: Paul Goodrich and Steve Earl REQUEST: The City Transportation Engineer requests that the City Council authorize the Mayor to execute the following two agreements related to the Provo/Orem TRIP (Transportation Improvement Project): (1) A Lease Agreement between the City and UTA; and (2) An Interlocal Agreement between the City, UTA, UDOT, MAG and Provo. POTENTIALLY AFFECTED AREA: Citywide BACKGROUND: For the past several years, the City has been working with UTA, UDOT, Utah County, Mountainland Association of Governments (MAG), Provo City and others with regard to the Provo/Orem Transportation Improvement Project (the 'Project'). After years of discussions, negotiations and planning, the interested parties are ready to move forward with the Project by formally executing two agreements that are fundamental to the success of the Project. The first agreement is a lease agreement between the City and UTA (the 'Lease Agreement'). The Lease Agreement authorizes UTA to use a portion of 400 West and 1200 South for its Bus Rapid Transit (BRT) system. The Lease Agreement also delineates how numerous issues related to the construction and operation of BRT in the City will be handled. The issues that are addressed in the Lease Agreement include, among others, the baseline scope of the Project, landscaping and sidewalk along University Parkway, station locations and design, BRT lane configuration and design, the 3/4 accesses on University Parkway (which access Chili's and Mimi's), traffic signal priority for BRT buses, compatibility of traffic signal equipment, and maintenance issues. The second agreement is an interlocal agreement between the City, UTA, UDOT, MAG and Provo (the 'Interlocal Agreement'). The purpose of this agreement is to establish an Executive Committee and a Project Management Committee to make decisions and resolve issues relating to the Project that are not addressed in the Lease Agreement. The Project Management Committee will consist of staff representatives from each of the above entities (and Utah County) and will meet at least weekly to resolve the day to day issues that may arise with respect to the Project. The Executive Committee will consist of executive level representatives of each of the above entities (and Utah County) and will meet at least monthly to resolve issues that cannot be resolved at the Project Management Committee level. The Executive Committee will also have responsibility to make high-level decisions regarding the Project such as significant change orders to the Project (in excess of $200,000) and decisions concerning the disposition of contingency funds (expected to be about 10% of the total Project budget). The execution of the Lease Agreement by the City and the execution of an equivalent lease agreement by the City of Provo is necessary for UTA to obtain funding for and begin construction of the Project. The execution of the Interlocal Agreement by the City is necessary to give the City a voice in deciding the larger issues that will arise during the course of the Project. The City Transportation Engineer therefore recommends that the City Council authorize the Mayor to execute both the Lease Agreement and the Interlocal Agreement on behalf of the City. RECOMMENDATION: The City Transportation Engineer recommends that the City Council authorize the Mayor to execute the following two agreements related to the Provo/Orem Transportation Improvement Project: (1) A Lease Agreement between the City and UTA; and (2) An Interlocal Agreement between the City, UTA, UDOT, MAG and Provo. COMMUNICATION ITEMS 18. Monthly Financial Summary - March 2016 CITY MANAGER INFORMATION ITEMS 19. This is an opportunity for the City Manager to provide information to the City Council. These items are for information and do not require action by the City Council. ADJOURNMENT

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Meeting Information

Meeting Location

56 North State
Orem, 84057
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Notice Posting Details

Notice Posted On

April 12, 2016 04:16 PM

Notice Last Edited On

May 25, 2016 12:19 PM

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