Oath of Office UpdateAzure Fields Charter High School
Monthly Board Meeting
Oct 6, 2026 7:00 PM
MEMBERS PRESENT:
Susan McDonald - President
Sara Archibald - Secretary
Marta Barlow - Treasurer
Christian Swenson
Tamra Watson
Thesa Callinicos
Alysha Milligan
Others Present:
Admin:
Carol Ann Gregory
Other Faculty:
Other Community Members:
Members Absent with Notice:
Susan McDonald - President
Thesa Callinicos
Members Absent without Notice:
Quorum is Met? (3 Officers and 2 Voting Members)
Yes
No
In Person Location: 1275 W 1600 N St #100 Orem UT 84057
Virtual Access on Zoom
Zoom Link: https://us02web.zoom.us/j/86486408822?pwd=CYSgK4eneRC92ZEGbZA5SAyggvYkPP.1
Meeting ID: 864 8640 8822
Passcode: 038148
MINUTES Recorded by: Sara Archibald
(8:10)
Call to Order
The America Verse:
May our feeling penetrate
Into the center of our heart,
And seek, in love, to unite itself
With the human beings seeking the same goal,
With the spirit beings who, bearing grace,
Strengthening us from realms of light
And illuminating our love,
Are gazing down upon
Our earnest, heart-felt striving.
-Rudolf Steiner
10 Minutes
Steiner Study
Between Form and Freedom Chapter 1
Next Month: Marta Ch2
10 Minutes
Board Capacity Building
Not this month.
15 Minutes
Public Comments
Were members of the public present?
If so, were comments asked for?
Notes:
10 Minutes
Review Of The Minutes
Were minutes emailed to the board for review?
Vote
Vote to approve the last Board meeting notes called by: Seconded by:
Vote Outcome:
Sara Archibald - Secretary
Marta Barlow - Treasurer
Christian Swenson
Tamra Watson
Alysha Milligan
8:18
Business
Susan McDonald (President) resigned Sept 12; and Thesa Callinicos have also stepped down. We need to vote to accept their resignation.
We submitted a proposal for Azure Fields to serve 7-12 grades.
The SCSB did not approve our proposal.
We are still operating under our 9-12 grade Charter Agreement.
We need a marketing committee.
What can board members do?
Utilize the Schola Lead Sheet (86 names)
Clean the sheet. Merge the four duplicates, flag 8th vs. 9th-11th, add columns for 'student name,' 'last contacted,' and 'next step,'
Email #1 to the full list. The subject line could be 'You asked about Azure Fields. Here's what's next.' Include a one-paragraph vision and intent to enroll form.
Text or call the ~20 families with phone numbers who haven't replied by Friday. A short personal text gets a better response than a third email.
Ask interested students to share information with their friends and neighbors
Generate New Leads (20 to 40 per week)
Activate interested student families to recruit new families - referral program - ask them to share a text or email. Post on social media.
Send an email to administration of potential feeder schools - asking them to share the information with their families (i.e. Mountain Sunrise, Treeside, Wasatch Waldorf)
Start flyer distribution
All public libraries in Draper, Lehi, American Fork, Pleasant Grove, Lindon, and Saratoga Springs
Farmstores (ask if they have a consumer email listing as well): Snuck Farms, Pleasant Grove; Oliver's Place, Pleasant Grove.
Identify: Local coffee shops, bookstores, and health food stores, music, art, dance studios, kids' activity centers and nature-based organizations.
Farmers markets and community boards
Post in Facebook groups or online forums (follow each group's rules): Utah County homeschool groups, Utah charter school parent groups, 'Provo/Orem/Lehi moms,' and Waldorf or Montessori interest groups.
Send information about Azure Fields Charter High School to other Utah County Charter Schools - contact school counselor.
Closure criteria and timeline
If we cannot get enough help with outreach tasks, contact the authorizer about closing
If progress is not adequate by the end of October, initiate closure
Board reconfiguration: new Board President and which officer roles can be combined
Utah Charter School Program (CSP) grant, Round 3
Eligibility review complete; invited to submit the full application (due in October, awards in December)
Review feedback from the last two applications and the CSP folder in the shared drive (use your @azurefields.org login)
Board members have viewer access to the application portal; ask Carol for editing rights to help with a section
Board training
Pre-Op Training Wed Oct 7, 7 pm MT: Charter School Facility and Finance Readiness 101 (who is attending?
Oath of Office Update
We need to reach out and have them administer it. Who it doing it?
Document Link
Voting
Vote to ratify Susan resignation called by:
Seconded by:
Vote Outcome:
Sara Archibald - Secretary
Marta Barlow - Treasurer
Christian Swenson
Tamra Watson
Alysha Milligan
Vote to ratify Thesa resignation called by:
Seconded by:
Vote Outcome:
Sara Archibald - Secretary
Marta Barlow - Treasurer
Christian Swenson
Tamra Watson
Alysha Milligan
Board Committee Reports
Finance Committee:
Report Given
Report By:
Notes: Financial Status Review
No Change. We are not spending money.
Current balance: $164,091.58
Marketing/Outreach/PCC Committee: Discussed Above
Report Given
Report By:
Notes:
Carol Ann Gregory
8:25
Administration Report
No change
(8:47)
Adjournment
A healthy social life is found only,
when in the mirror of each soul
the whole community finds its reflection,
and when in the whole community
the virtue of each one is living.
~ Rudolph Steiner ~
Vote to Adjourn called by: Thesa
Seconded by: Sara
Vote Outcome:
Susan McDonald
Sara Archibald
Marta Barlow
Christian Swenson(Left Early)
Thesa Callinicos
Alysha Milligan(Left Early)
Tamra Watson
Notice of Special Accommodations (ADA)
If you need special accommodations to access this meeting, please email contact@azurefields.org
Notice of Electronic or Telephone Participation
If you need special accommodations to access this meeting, please email contact@azurefields.org
Virtual Access on Zoom
Zoom Link: https://us02web.zoom.us/j/86486408822?pwd=CYSgK4eneRC92ZEGbZA5SAyggvYkPP.1
Meeting ID: 864 8640 8822
Passcode: 038148