INVITATION TO BID- Uintah Animal Control and Shelter Horse Gather - Revision 2
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General Information
- Government Type
- Special Service District
- Entity
- Uintah Animal Control and Shelter Special Service District
- Public Body
- Uintah Animal Control and Shelter Special Service District Board
Notice Information
- Notice Title
- INVITATION TO BID- Uintah Animal Control and Shelter Horse Gather
- Notice Tags
- INVITATION TO BID
- Notice Type(s)
- Notice, Meeting
- Event Start Date & Time
- December 3, 2025 10:00 AM
- Event End Date & Time
- December 17, 2025 04:00 PM
- Event Deadline Date & Time
- 12/17/25 04:00 PM
- Description/Agenda
- INVITATION FOR BIDS The Uintah Animal Control and Shelter Special Service District is hereby seeking sealed bid proposals for the gathering of estray and abandoned horses within Uintah County Utah, from January 12th, 2026, thru April 1st, 2026. Specifically the areas of Uintah County, Utah from west of the Colorado border line, to the border of the Ute Tribal Lands, and from 5 miles South of the White River North to the Green River, which includes the Bonanza / Ouray area, beginning January 12th, 2026. A pre-bid 'on-site' visit will be scheduled for all interested parties on Wednesday, December 10th, at 1:00 p.m. (Start of visit will be at the Uintah Animal Shelter 1387 East 335 South in Vernal, Utah.) (a) A pre-bid 'on-site' visit is mandatory and may only be attended in person. (b) All pre-bid conferences and site visits must be attended by an authorized representative of the person or vendor submitting a bid and as may be further specified in the procurement documents. (c) Failure to attend a mandatory site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. Minimum Requirements: 1. Contractor must meet and comply with all Federal Aviation Administration regulations and must submit a statement with your bid indicating that you are in compliance for the potential projects. 2. Contractor must provide the appropriate certificates and insurance for the helicopters $1,000,000 (per helicopter) and $1,000,000 for the contractor of comprehensive liability insurance with the Uintah Animal Control and Shelter Special Service District shown as an additional insured. If the company currently carries limits less than the required $2,000,000 minimum, please include a statement saying the limits will be increased to this amount upon being awarded the contract. 3. Contractor must provide licensed commercial pilots who meet the following minimum requirements: 4. Commercial rated pilots with current medical certificates. Have a minimum of 3,000 helicopter hours including 600 hours of mountain flying. Capture pilots must have prior gather/capture experience while piloting the helicopter with the horses that may be captured in Uintah County. The minimum numbers for horses are listed below; a. 175 Contractor must provide all equipment and personnel necessary to efficiently and effectively complete all projects described in scope of work including the following; Hughes 500D or other helicopter with equivalent or greater performance. All helicopters must have VHF/FM portable two-way radios capable of programming to common frequencies or the Department of Public Safety frequency, or the ability to utilize a VHF/FM Transceiver. The Contractor shall obtain the necessary FCC licenses for the radio system to be used. All helicopters must be current on all scheduled maintenance and must complete all unscheduled maintenance on site as necessary. All helicopters must be properly equipped to conduct horse gathers/capture and transports throughout the varied terrain and elevations found in Uintah County. Fuel truck with enough fuel for a minimum of 8 hours of flying time. Fuel, and ability to safely refill. Gather/capture equipment such as portable panels, pens, gates, chutes, wings, ropes etc. Handling equipment such as sleds, slide boards, slip sheets, halters and ropes, flags, shaker paddles and electric prods. Hay and water containers. Capture crew must meet the following criteria: All wranglers must have experience in the gather and capture of a minimum of 500 head of horses. All ground crew must have experience in the safe handling, care and transport of at least 100 head of horses. This job requires the amount of certified noxious weed free hay and/or other weed free processed feeds and supplements and potable water for number of horses captured. Equipment maintenance as needed. Secure permission for holding facilities 5. All perspective contractors must be able to submit 3 positive letters of reference. 6. Contractors must be able to complete projects within the time frame required by the UACSSSD, weather permitting. 7. Contractors must check-in with the UACSSSD safety officers, project lead and the contracted project inspector via radio at 30 minute intervals or have flight following (preferred) that can be accessed through the internet. 8. The contractor must follow all the requirements outlined in Attachment C: Gather Plan, which includes the guidelines for the Safe & Humane Handling of all Estray, Abandoned and Nuisance horses. 9. Contractors must capture the horses specified by the UACSSSD. 10. Because of potential disease concerns, all equipment and transport vehicles must be cleaned and disinfected between projects. a. Additional or out of the ordinary holding time may be needed for any captured horses. 11. Human and animal safety considerations will be foremost and the UACSSSD and pilot must mutually agree at all times on operation safety considerations in proposed gather/capture staging and holding areas for the operation to continue. The UACSSSD retains the option to terminate a capture project at any time for reasons of human or animal safety. UACSSSD must be given full access through coordination with the Contractor to the holding and working facilities for the observation and verification of each animal. 12. The bids must be clearly labeled Estray Horse Gather Project and addressed to the Uintah Animal Control and Shelter Special Service District, 1387 East 335 South, Vernal, Utah 84078. Proposals must be submitted and received no later than December 17th, 2025 4:00 p.m The contract will be awarded for the specified gather time, but may be cancelled early by either party following the stated terms and conditions. Along with the necessary documentation indicating that you meet our minimum qualifications, your company should include the cost per head. The District reserves the right to accept or reject any or all bids, if the bid is not deemed most advantageous to the District. The District also reserves the right to waive any irregularities associated with any bids received. For questions and further information contact Devin Cobb Ex-Director at 1-435-621-4316. This gather is solicited on a Per Head Basis Base. HEAD COUNT REMOVED 175-250 251-326 327-402 403-478 BID PRICE PER HEAD $ $ $ $ **If the estray unbranded horses are claimed all proper documentation must be provided or the ability to obtain such documentation by the gather date.**
- Notice of Special Accommodations (ADA)
- NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Christine Williams at 435-781-7297.
- Notice of Electronic or Telephone Participation
- NA
Meeting Information
- Meeting Location
-
1387 E 335 S
Vernal, UT 84078
Show in Apple Maps Show in Google Maps - Contact Name
- Abbigayle Jackson
- Contact Email
- ajackson@uintah.utah.gov
- Contact Phone
- (435)781-7297
Notice Posting Details
- Notice Posted On
- December 03, 2025 10:02 AM
- Notice Last Edited On
- December 19, 2025 11:34 AM
- Deadline Date
- December 17, 2025 04:00 PM
Download Attachments
| File Name | Category | Date Added |
|---|---|---|
| INVITATION FOR BID HORSE GATHER.pdf | Public Information Handout | 2025/12/03 10:01 AM |
Board/Committee Contacts
| Member | Phone | |
|---|---|---|
| Dan Olsen | dolsen@easilink.com | (435)219-2958 |
| Nile Mathisen | mnile34@gmail.com | (435)724-0779 |
| John Laursen | jlaursen@uintah.utah.gov | (435)781-5436 |
| Debra Patnaude -Hamaker | patnaudedebra@gmail.com | (435)621-5898 |
| Ed Long | elong@vernal.gov | 1(724)272-5791 |