Request For Proposals, Cedar Mountain Winter Recreation Parking Lot and Approach Lanes - Revision 1
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General Information
- Government Type
- County
- Entity
- Iron County
- Public Body
- County Commission
Notice Information
- Notice Title
- Request For Proposals, Cedar Mountain Winter Recreation Parking Lot and Approach Lanes
- Notice Tags
- Roads
- Notice Type(s)
- Notice
- Event Start Date & Time
- March 15, 2023 09:00 AM
- Event End Date & Time
- April 13, 2023 05:00 PM
- Event Deadline Date & Time
- 04/12/23 05:00 PM
- Description/Agenda
- REQUEST FOR PROPOSALS (RFP) CONTRACTOR SERVICES Request for written proposals for 1) paving Phase 1 of the Cedar Mountain Winter Parking Area (CMWP), 2) SR-14; the approach and alignment to the parking area; and 3) Deer Hollow non-motorized parking area. See attached Plan Sets. RFP Application Due: April 13, 2023 at 12:00 PM CONSTRUCTION DOCUMENTS Project Documents can be view by appointment at the Engineer Office, Dixie Nation Forest, 820 N Main Street, Cedar City, UT. BACKGROUND Iron County along with the Dixie National Forest Service, Kane County, UDOT, Utah Outdoor Recreation Division, Tread Lightly, and other interested parties have designed a plan for winter recreation parking adjacent to SR 14 near the two county boarders. The project when complete will allow winter recreation enthusiasts sites to park for motorized and non-motorized activities. The designated parking areas will reduce winter hazards of parking along the highway shoulder and further the winter sports enjoyment. SITE INSPECTION AND QUESTIONS: Site inspections is scheduled for viewing projects: April 4, 2023 at 1:00 PM NOTE: Preference given to contractors that attended site inspection PROJECT DESCRIPTION 1. Cedar Mountain Winter Recreation Parking Lot Paving Phase 1 - Motorized Parking Area and Approach. Location: The project is located in the Cedar City Ranger District of the Dixie National Forest, Iron County, UT, in Section 31, T 37 S, R 8 W. It is located approximately 21.8 miles East of Cedar City, UT. The project may be accessed from State Highway 14 and Forest Road 3438. Page 2 of 5 Cedar Mtn. Winter Rec. Parking Paving: Paving prepared parking lot east of the approach per UDOT specifications. Scope of Work: The work includes paving a 3' Bituminous Wear surface. The contractor may propose a mix design that shall be approved by the Dixie National Forest Engineer. Optional Work: Optional work that may be awarded includes all work described above associated with: - Painting parking stall lines and accessible markings and messages as shown on the drawings. Traffic Control: The contractor shall provide any necessary traffic control and follow the Manual on Uniform Traffic Control Devices (MUTCD). Testing: The contractor shall comply with all required testing as outlined in the UDOT Specifications. A list of third-party inspectors is available upon request. 2. Approach Lane for Phase 1 Parking Lot. Location: The project is located in the Cedar City Ranger District of the Dixie National Forest, Iron County, UT, in Section 31, T 37 S, R 8 W. It is located approximately 21.8 miles East of Cedar City, UT. Paving: This portion of the project entails paving prepared approach for the motorized parking area according to UDOT plan set. Reshaping and compacting the existing base course according to UDOT's specification are considered incidental to paving. Contractor required to stake approach as specified in plans. Scope of Work: Scope of work is in based on UDOT requirements according to the plan set. - Painting lines on the approach per UDOT requirements. Traffic Control: The contractor shall provide any necessary traffic control and follow the Manual on Uniform Traffic Control Devices (MUTCD). Testing: The contractor shall comply with all required testing as outlined in the UDOT Specifications. A list of third-party inspectors is available upon request. 3. Deer Hollow Parking Lot Paving. Location: The project is located in the Cedar City Ranger District of the Dixie National Forest, Kane County, UT, in Section 06, T 38 S, R 8 W. It is Page 3 of 5 Cedar Mtn. Winter Rec. Parking located approximately 22.5 miles East of Cedar City, UT. The project may be accessed from State Highway 14. Scope of Work: The work includes paving a 3' Bituminous Wear surface on the exiting base course. The contractor may propose a mix design that shall be approved by the Dixie National Forest Engineer. Optional Work: Optional work that may be awarded includes all work described above associated with: - Painting Parking stall lines and accessible markings and messages as shown on the drawings. Testing: The contractor shall comply with all required testing as outlined in the UDOT Specifications. A list of third-party inspectors is available upon request. Time Line Projects: Start Date - May, 2023 Completion Date - End of August, 2024 SCOPE OF WORK The scope of work will include, but not be limited to, the following functions: Contractor is responsible for all measurements to determine material quantities. Contractor is responsible to transport and disposal of all excess asphalt. Meet and work with Iron County/Forest Service representatives to determine and meet the objectives of the project. Any changes to project or products being used from bid documents will need to be approved, in writing, by Iron County. There shall be nothing implied in the project that indicates future work for the awarded contractor beyond the scope of this single project. The Forest Service has applied and received an Access and Encroachment Permit for Traffic Control. The Contractor shall be responsible for implementing traffic control and to comply with the approved access and encroachment permit. Successful bidder must be able to complete the work in the time that has been set. Provide a copy of the company's Utah State Contractors license number. Provide a copy of the company's or individual's business license. Provide proof of liability insurance two million (2,000,000) minimum. Provide evidence of Worker's Compensation. INFORMATION REQUIRED FOR PROPOSAL Detailed cost break down showing equipment, operator, labor and materials. Name, telephone number, and physical address of Contractor. Page 4 of 5 Cedar Mtn. Winter Rec. Parking Provide an estimated time of completion for the project. Provide any information you feel is unique to your company in conducting this type of work, in regards to value, pricing, etc. Successful bidder must be an equal opportunity employer that does not discriminate against any individual due to race, color, religion, gender, age or national origin in regards to employment, compensation, promotion and discipline. Provide an explanation of warranties for materials and labor. Discussions may be conducted with responsible contractors who submit a proposal determined by the specified county/forest service representative to be reasonably susceptible of being selected for award for the purpose of assuring a full understanding of and responsiveness to solicitation requirements. Contractors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals. Revisions may be permitted after submission prior to the closing date and time when bids will be accepted. In conducting discussions, there shall be no disclosure of any information derived from a proposal submitted by competing contractors. RFP RESPONSE SCHEDULE Release of RFP March 15, 2023 Site Inspection 1:00 PM. April 4, 2023 Deadline for submission of questions COB Tuesday, April 7, 2023 RFP bid due COB April 13, 2023 Review of RFP bids April 18, 2023 Notification to selected contractor April 20, 2023 Release of RFP: The RFP will be released to the public on March 15, 2023. Questions and Information Regarding Projects: Any questions pertaining to the RFP should be directed to Steven O'Neal, Dixie National Forest Engineer on or before April 7, 2023: Steven O'Neal, PE Forest Engineer Dixie National Forest 820 N Main Street, Cedar City, UT Office Phone: 435-865-3700 Page 5 of 5 Cedar Mtn. Winter Rec. Parking Submission of Bid: Bid materials shall be in an 8.5 x 11 format. All information requested in the RFP must be addressed in the proposal. Proposals are due by close of business on April 13, 2023 at: Iron County Natural Resource Department 82 North 100 East, Suite 102 Cedar City Utah 84720 Review of Bids Review of bids will commence on April 18, 2023. Award of Contract: The award of contract shall be made by April 20, 2023, and shall be made to the submitter whose bid is determined to be the most responsible and advantageous to the County, considering pricing, materials, and the evaluation factors set forth in the request for bid. The request for bid is not to be considered a commitment of any kind, for payment or costs incurred in the submission of a bid or for any cost incurred prior to the execution of a formal contract with Iron County Reserved Rights Iron County reserves the right to accept or reject any or all bids or proposals.
- Notice of Special Accommodations (ADA)
- NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jon Whittaker at 435-477-8341.
- Notice of Electronic or Telephone Participation
- Live streaming may be accessed via YouTube by searching: Iron County Commission Live.
Meeting Information
- Meeting Location
-
82 N 100 E, Suite 102
Cedar City, UT 84720
Show in Apple Maps Show in Google Maps - Contact Name
- Jon Whittaker
- Contact Email
- jwhittaker@ironcounty.net
- Contact Phone
- (435)477-8341
Notice Posting Details
- Notice Posted On
- March 15, 2023 12:18 PM
- Notice Last Edited On
- March 21, 2023 02:11 PM
- Deadline Date
- April 12, 2023 05:00 PM
Download Attachments
| File Name | Category | Date Added |
|---|---|---|
| RFP Cedar Mtn Winter Rec Parking Area.pdf | Public Information Handout | 2023/03/15 12:18 PM |