Minutes-Mammoth Creek Special Service Fire District DBA - Mammoth Creek Volunteer Fire District (MCVFD) Saturday, May 24, 2025-8AM MST at the Fire Station.
Minutes-Mammoth Creek Special Service Fire District DBA - Mammoth Creek Volunteer Fire District (MCVFD) Saturday, May 24, 2025-8AM MST at the Fire Station.
Notice Type(s)
Notice,
Meeting
Event Start Date & Time
May 24, 2025 08:00 AM
Event End Date & Time
May 24, 2025 09:55 AM
Event Deadline Date & Time
05/23/25 08:00 AM
Description/Agenda
Minutes-Mammoth Creek Special Service Fire District DBA - Mammoth Creek Volunteer Fire District (MCVFD) Saturday, May 24, 2025-8AM MST at the Fire Station.
Call to Order: 8:15 AM chairman, Paul Martino, called the meeting to order. Present: Paul Martino, Dale Askew, Pam Borgos, Carl Radomski, Richard West, Clayton Carr
Others Present: Fire Chief Ensor, Stat Fire Warden Josh Super
Absent: None
Review Last Meetings Minutes:
Acting Chairman Martino asked the board members if they had any concerns or issues with the minutes from the last meeting and after hearing none he called for a motion to approve the minutes as stated.Carl Radomski moved for approval with a second from Dave Johnson. Motion passed.
Election of Officers: The following Officers were re-elected as follows: Paul Martino-Chairman, Dale Askew-Clerk, and Pam Borgos-Treasurer. The vote of all present was unanimous.
Financial Reports:
Dale Askew presented the Interim Financial Report with Comparison With Current Year Budget amounts for the period ended December 31, 2024, Unaudited Balance Sheet and Income Statement for the year ended December 31, 2024 and finally the Interim Financial Report with Comparison With Current Year Budget Amounts for the period ended May 24, 2025. Richard West moved for approval of all the financial reports with a second from Dave Johnson. Motion Passed.
Chairman Martino then paused the public meeting and reconvened the Board as an Audit Committee of the whole. The Clerk then reviewed the following reports with the Audit Committee: Self Evaluation Questionnaire, Faud Risk Assessment Questionnaire and Basic Separation of Duties Questionnaire. Carl Radomski moved for approval of all the Questionnaires and answers thereto with a Second from Clay Carr. Motion passed.
The Chairman closed the Audit Committee and reopened the Public Meeting.
Board Member Training: The Chairman reminded all of the Board Members about the requirements of the Utah Code regarding that Members starting a new four year term of office must take Board Member Training within one year after taking or reappointed to office; and that Annual Training is required for all Board Members regarding the Utah Open Meeting Law. This was an information item and did not require a motion for approval.
Chief Ensor Items and Concerns: Fire Chief Ensor informed the board that she was still having difficulty with the new radios in getting them to work properly. In addition, she updated the Board regarding the Capital Project List items. This was a discussion item only with no motion submitted for approval.
Board 2025 Meeting Schedule:
Sunday August 31, 2025 9AM MST .Labor Day Weekend.
Saturday October 25, 2025 9 AM MST The Board will conduct a Public Hearing on the 2026 Tentative Budget Request.
Adjourn: 9:55 AM
Main Decisions
All current board officers agreed to continue in their existing positions for another term; a motion was made and unanimously approved to retain the current slate of officers.
The board approved the minutes from the previous meeting.
Action Items
Board members are required to complete annual open meeting law training; several members acknowledged the need to complete it soon.
The Fire Chief will ask the Homeowners Association (HOA) to help fill funding gaps due to the loss of a state grant this year.
Important Topics Discussed
Financial Report (Year-End 2024):
The district ended the year with an excess of revenues over expenditures of nearly $36,000 and an ending fund balance of $102,000 as of December 31, 2024.
Property tax collections slightly exceeded projections due to late payments; interest income and contributions also surpassed goals.
Capital grants included $14,252 from the HOA and $8,495 from a state forestry grant (not expected this year due to federal funding uncertainty).
No mutual aid expenses or need to use reserve funds; expenditures were generally within budget, except for some overages in equipment purchases and operating supplies.
Raffle income was below target; T-shirt sales performed well.
Training and Recruitment:
Additional training sessions were required due to new firefighter recruits; more classes are planned for the coming year.
Equipment and Operations:
Equipment repairs and maintenance were on budget; no major building repairs last year.
Ongoing issues with radio communications were discussed, with the department experiencing dead zones and unreliable equipment-a countywide problem.
Administrative:
Subscription costs for QuickBooks and insurance (honesty bond) were reviewed.
Confusion over propane billing due to multiple tanks/accounts; Pam to clarify account numbers for future payments.
Grants and Funding:
The district will not receive the usual state forestry grant this year; the Fire Chief is seeking alternative funding from the HOA.
Other Notes
The meeting was called to order at 8:10 AM with all board members present; a guest (Josh) was expected but running late.
The board discussed the importance of transparency and compliance with open meeting laws, referencing past issues in other states.
No capital expenditures were made last year, and the district did not need to access its rainy day fund.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Dale Askew at 435-682-2847.