Sugar House Park Authority | April 10, 2025, AGENDA
Date/Time: Thursday, April 10, 2025, from 6:00 - 8:20pm Location: Webex
How to Join:
This meeting will be virtual via Webex only.
Join the Webex meeting here.
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Anchor Location:
If you have questions or need further assistance, contact Danielle Calacino at (385) 468-1801.
This meeting will be conducted virtually only via Webex meetings. Agendas, recordings, and meeting minutes can be accessed on the Utah Public Notice site at utah.gov/pmn/
6:00 Call to Order
Siavash Ghaffari - President
6:01 Public Comment - Opening
Siavash Ghaffari - President
1.
Open the meeting for public comments on any agenda item, issue, or matter for the park authority's consideration and attention. A board member will be appointed to follow up if a more extended discussion and follow-up are required.
6:10 Approval of Special Events and Athletic Field Use Requests
Siavash Ghaffari - President
Name/Organization/Event Pavilion(s) or Field(s) Document Reference Reservation Date(s)
Convergint Technologies Summer Party Hidden Grove Portfolio 1 08/08/2025
Family Fun Run and Memorial Walk Sugar Beet Portfolio 2 09/06/2025
Rally Foundation for Childhood Cancer Research Sugar Beet Hidden Grove Portfolio 3 10/04/2025
Woodward in the Wild/ Woodward Park City Fabian Lakeside Portfolio 4 05/03/2025
*Odyssey House Park Day (s) Mt Oly/Sego Lily/ Backstop Grass Portfolio 5 05/23/2025 06/27/2025 07/31/2025 09/12/2025
*Stonewall Sports Kickball Backstop Grass Portfolio 6 3/30-5/25/25
*Texas Roadhouse Big Field Fabian Portfolio 7 08/11/2025
*UHSAA State Cross Country Championships Entire Park Portfolio 8 10/27 set up 10/28-29/25
*These event requests are exempt from appearing before the Park Authority for approval because they have been held for three or more consecutive years.*
Action Item: Park Authority Vote(s) Required
6:45 Administrative Items for the Board
1. Approval of March 2025 Meeting Minutes
a. Siavash Ghaffari - President
Action Item: Park Authority Vote Required
2. Approval of March 2025 Financial Statements
a. Shehan Jaro - Treasurer
Action Item: Park Authority Vote Required
3. Approval of Document Retention Policy
a. Jackie Rosen - Changes since March Presentation
Action Item: Park Authority Vote Required
4. Approval of Conflict of Interest Policy
a. Jackie Rosen - Changes since March Presentation
Action Item: Park Authority Vote Required
7:05 Miscellaneous Items Follow-up from February's Meeting
1. Reminder: In-person meeting for the June 12th and November 13th SHPA meetings at the Garden Center (Siavash).
2. Vending Violation Procedure update (Case #SL25-65866, Roxanne)
3. Contract update between Salt Lake County and SHPA (Jascha/Patrick)
4. Sugar House Operations and Maintenance Budgets for 2024 (Patrick)
Informational Only
7:20 Garden Center Transition Update
Holly Nichols
Status update with Garden Center Transition
Status update with transfer of authority between Garden Club and SHPA
Garden Center Priorities
Action Item: Park Authority Vote required to give authority to release funds on projects
7:45 Capital Improvement Projects (CIP) / Master Plan Committee Update
Richard Layman & Roxy Christensen
ZAP Project Update & Grant Funds
Summary of Park Authority Poll for 2027 Capital Improvement Project
Informational Only
7:55 Big Field & Parley's Creek Pavilion Construction Update
Roxanne Christensen - Vice President
Project Schedule - Status Update
Informational Only
8:00 Arboretum Update
Roxanne Christensen - Vice President
Accreditation update
Informational Only
8:05 President's Report
Siavsah Ghaffari - President
1. Park Security Update
2. Board Prioritization and Time Management
Informational Only
8:15 Other Business
1. Social Media / Website - Roxanne Christensen
2. Open the meeting to the board - Any Board Member
Informational Only
8:20 ADJOURN
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should call (385) 468-1801.