Overview
Lynndyl Town is seeking Competitive Sealed Bids (CSB) for procurement and
installation of a water pump. The project may be funded in part through HUD's
Community Development Block Grant (CDBG) or other federal funding. The Town will
select one (1) Contractor to provide equipment, materials, and labor for the project as
outlined in this request.
The project will consist of procuring a replacement water pump, all necessary
components, installation, start-up, testing and training to operate and maintain the
pump.
Scope of Work - Project requirements
Procurement and Construction Services
Prepare unit pricing for materials and installation:
o High flow water pump Pentair Aurora Model 413SF Size 4X5X11A 800
GPM with 30HP 230 Volt 3 Phase electric motor, or equivalent,
o All additional necessary components
o Materials and installation of modified pad for pump (if required)
o Freight costs
o Installation of pump and all necessary components
o Start-up, testing and training to maintain and operate the pump
Quality of system components, quality of design, handicapped accessibility,
inclusiveness, cost, appropriateness to location and target demographic must be taken
into consideration in the design of the proposed system. Lynndyl requires contractors to
provide equipment/materials that meets or exceeds all current federal standards,
including ADA requirements. All installed parts must be of a commercial grade and
quality. No residential grade equipment will be accepted.
The bid submitted needs to list the designed components being proposed for the
replacement water pump and updates, as well as a time frame for completion once
notified of award. Bidders should include structure and component model numbers,
materials, color choices and recommendations, estimated lifetime of equipment
including manufacturers' warranty, and any other relevant descriptive information.
Bidders are encouraged to take accessibility into account in their designs.
The water pump replacement and installation will be provided and managed by the
Contractor. The Contractor must provide direct supervision from manufacturer or
provide qualified and certified representative familiar with installation. All tools and
equipment required shall be provided by the Contractor for this project.
A certified representative of the Town (Sunrise Engineering Inspector) is required to
conduct a post construction/installation inspection of the water pump replacement and
improvements and upgrades upon completion to insure proper installation. If not
properly constructed/installed, modifications must be submitted in writing to the Town
and remedied immediately. Co-inspection with a certified representative of the assembly
and installation work will be conducted by a Town Representative. The Town will supply
the punch list for final completion generated by this co-inspection. The Contractor shall
submit to the manufacturer's certification of compliance and warranty following punch
list completion.
Preferred Project Options
All water pump installation elements must demonstrate the highest level of
durability in materials and finishes selected in consideration of health and safety.
'Green' construction practices and materials are highly desired.
Scope of Work and Terms and Conditions
The proposed Scope of Work has been included in this Request for Bids (RFB). Bidders
should review the Scope of Work before submitting their responses to the Application
requirements to ensure the Bidder's capability to meet all project and funding
requirements. Additional items that may be out for bid that are not included in this scope
of work are NOT considered part of this project, but rather may be noted for information
purposes.
The selected Bidder for this project is required to comply with the attached Terms and
Conditions, attached Scope of work, and requirements of the CDBG funding source,
including but are not limited to, compliance with HUD 4010 Federal Labor Standards,
Section 3 of the Housing and Development Act of 1968, Build America, Buy America
(BABA), and Department of Labor Davis-Bacon Wage Rates.
Post Award Document Requirements
The following documents may be required after notification of the bid award, prior to the
execution of the agreement:
1. Worker's Compensation Insurance
2. Comprehensive General Liability Insurance
3. Transportation Insurance
4. Business Licensing
5. Performance and Payment Bonds
Attachments
Attachment A: HUD 4010 Federal Labor Standards
Attachment B: Section 3 of the Housing and Development Act of 1968
Attachment C: Build America, Buy America (BABA)
Attachment D: Department of Labor Davis-Bacon Wage Rates
Contacts
Lynndyl Town
Attn: Richard Pyne
98 East Center Street
Lynndyl, Utah 84640
Tel: (801) 376-9018
Email: rpyne@kinfolk.org
Submission Instructions
1. Two hard copies of bids must be submitted to Richard Pyne at Lynndyl Town Clerk's Office by 4:00 p.m. MST on November 30, 2024, at the address listed above.
2. Submitted bids must be addressed as follows:
Bid for Lynndyl Town Water Pump
Attn: Lynndyl Town Mayor Proctor
3. Two hard copies of bids shall be submitted in the following format:
a. Project Name
b. Supplier Name
c. Certification that Bidder will meet CDBG Guidelines, including previous
experience of the Supplier and submission of required documentation
from appendix A-D, as well as certification of understanding and
compliance with Davis-Bacon Act
d. Designs showing all safety precautions necessary for this project as well
as warranty and insurance capabilities
e. Project Cost of Proposal and Project Timeline
f. Any additional information related to scoring criteria
g. Minimum of two references of installations similar to this project.
References shall include the name of the project, location, contact
information including phone number, and general cost of installation.
h. Certified Check, Cashier's Check, or Bid Bond
Additional Submission Information
1. Bidder must bear the cost of preparing and submitting a bid for this RFB. By
submitting a bid for this project, Bidders acknowledge Lynndyl Town is exempt
from any liability for costs incurred by unsuccessful bidders in the preparation of
a competitive sealed bid.
2. Bids must include a bid price for each design presented in the proposal.
a. Bids must list the cost of equipment, materials, and labor separately.
b. Prices shall include freight on board (FOB), freight paid by the Bidder to
the job site.
3. Bid amounts shall be guaranteed for not less than sixty (60) days after the Bids
submittal deadline date.
4. Failure to comply with any part of the RFB may result in disqualification of the
bid.
5. Late bids will not be accepted.
6. Bids that do not include all required documentation may not be considered
complete and may be denied.
7. Lynndyl Town may request the correction of immaterial omissions during review.
Bidder must respond within the time period provided in the request.
8. By submitting an application, the Bidder acknowledges and agrees that the
requirements, Scope of Work, and the evaluation process outlined in this RFB
are understood, fair, equitable, and are not unduly restrictive. Any exceptions to
the content of this RFB must be addressed prior to the application deadline. The
Bidder further acknowledges they have read the RFB, including Terms and
Conditions and all attached or referenced documents.
9. Lynndyl Town is an Equal Employment Opportunity Entity. Qualified women,
veterans, minority, and handicapped individuals are strongly encouraged to
submit bids.
Bonding
Each Bid must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to Lynndyl Town in an amount not less than ten percent (10%) of the total bid
amount. The successful Supplier shall furnish approved Performance and Payment
Bonds, each in the amount of one hundred percent (100%) of the bid amount.
Addenda
Addenda shall be published within a reasonable time (at least 5 days prior to the
application due date), to allow Bidders to consider the addenda when preparing
applications. Minor addenda and urgent circumstances may require a shorter period of
time.
Evaluation and Award
1. Bids will be evaluated on a competitive basis, with award being made to the
lowest qualified Bidder(s) whose CSB is determined to best meet the objectives
of Lynndyl Town, taking into consideration all factors set forth in this RFB and
outlined in the attached Evaluation Score Sheet.
2. Following the submission of all CSB submittals, a Selection Meeting, made up of
the Council and the Mayor, will be held at 7:00 p.m. on December 4, 2024, in the
Lynndyl Town Hall located at 98 East Center Street, Lynndyl Utah 84640. This
meeting will be open to the public. All sealed bids shall be opened by the Mayor
or designated representative in the above listed open public meeting, before one
or more witnesses, at the time and place indicated in this bid packet.
3. This RFB is conducted in accordance with Utah State Procurement Code and
Rule. Lynndyl Town will negotiate an agreement with the successful Bidder
based on fair and reasonable compensation for the scope of work and services
proposed.
4. Tied bids may be resolved using any reasonable criteria and at the sole
discretion of Lynndyl Town
5. Lynndyl Town may reject any and all responses deemed unqualified,
unsatisfactory or inappropriate at the sole discretion of Lynndyl Town.
6. Lynndyl Town reserves the right to reject any and all bids or withdraw this offer at
any time.
7. Bidders must be available to answer clarifying questions during the grant review
period.
8. Bidders must be available for presentations upon request.
9. Bids will be evaluated by a selection committee based on the following criteria:
a. Competence to perform the services as reflected by technical training and
education, and direct experience in providing the services outlined herein.
(20 points.
b. Project approach and familiarity with the town's needs. (20 points
c. Past performance with installation culinary water pump services, including
references and review of prior performance factors as control of costs,
quality of work and the ability to meet deadlines. (30 points)
d. Organization and completeness of proposal (10 points
e. Cost proposal based on the Scope of Work (20 points)
f. Maximum Points: 100
10. Organizations previously receiving funding from Lynndyl Town should be in good
standing to be considered under this RFB.
11. Submitted CSBs will be open to public inspection under the guidelines of the
Government Records Access and Management Act (GRAMA). The entire
application will be open unless bidder requests in writing that trade
secrets/proprietary data be protected. A GRAMA Claim of Business
Confidentiality must be submitted to the prior to the submission deadline.
SUBMISSION CHECKLISTS
Pre-Application Checklist
Unique Entity Identifier (UEI) number and Registration with SAM.gov (status
must be active prior to receiving an executed agreement)
Obtain or prepare project bond for CSB
Application Checklist
Proposed description, photos, and plans addressing RFB requirements
Designs showing safety precautions necessary for the project
Compliance statement meeting CDBG Guidelines, including prior Bidder
experience, as well as Compliance statement for applicable regulations,
including Davis-Bacon and non-discrimination
Warranty and Insurance information and documentation
Project Timeline
Cost Proposal
Minimum of two references of comparable installations
Certified Check, Cashier's Check, or Bid Bond for an amount not less than
10% of the total bid amount
Notice of Special Accommodations (ADA)
NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kara Proctor 801.361.7870.