Town of mantua council, fiscal year 2024-2025 proposed budget meeting Held on April 18, 2024
Notice Tags
Public Records
Notice Type(s)
Notice
Event Start Date & Time
April 18, 2024 06:30 PM
Description/Agenda
Town of Mantua Council Meeting Minutes
Held on April 18, 2024
6:30 at Town Hall 409 North Main Mantua, Utah
Council Members present:
Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
Sherita Schaefer - Recorder
Audience present:
Ronald Wallace, Pam Eaves, Marcus Abel, Kris Larsen Richards, Tera Frauk, Dave Derricott, Trena Derricott,
Janis Johnson, Michelle Lyman, Darla Jones, Dakota Midkiff, Stuart Denny
Meeting opened by Mayor Nelson and the invocation offered by Ken Jones.
Pledge of allegiance - led by Mayor Nelson followed by all in attendance.
Meeting held on March 21, 2024 (Approved, vote: 5-0)
Consideration to pay the bills:
Matt Jeppsen made a motion to approve the bills, Karen Nelson seconded.
Yes votes: Mayor Terry Nelson, Jared Jeppsen, Ken Jones, Karen Nelson, Matt Jeppsen
No votes: None
Abstained: None
MOTION PASSED
Finalizing the Fiscal Year 2024 Amended Budget Meeting was held at 5:30 PM:
During the meeting, Mayor Terry Nelson opened the floor to Ronald Wallace, the financial clerk of the Town of
Mantua, who presented the proposed amended budget. Wallace distributed copies to council members for their reference
as he delved into the details. He explained that in the general fund revenues section, the projected property taxes for this
(upcoming omit) fiscal year 2023-2024 were projected to be $320,397, a slight increase from the previous year's
$319,459. Moving on to licensing and permits, Wallace highlighted changes such as a decrease in animal licenses
revenue from $3,365 to $2,900, but an increase in other administrative fees, like building permits and business licenses,
from $1,976 to $2,000. He also pointed out that charges for cemetery services were expected to decrease from $38,400 to
$30,000 in the upcoming budget. Lastly, Wallace noted a significant increase in fines and forfeitures budgeted for the
next fiscal year, rising from $143,295 to $230,000.
During Wallace's review, he analyzed the financial aspects of water, sewer, and garbage services. For water, the operating
revenue for the previous year (2022-2023) totaled $342,106, increasing to $431,000 in the current year (2023-2024).
Operating expenses also rose from $140,510 to $196,500 in the same period. Non-operating revenue, expenses, and
transfers saw a significant decrease from $396,580 to -234,500. Cash operating needs and source of cash remained the
same at $597,176 and $0, respectively. Sewer services showed an increase in operating revenue from $185,060 to
$215,000, and operating expenses from $203,304 to $236,700. Non-operating revenue decreased to $0 from $54,045.
Garbage services experienced a growth in operating revenue from $109,327 to $117,000, and operating expenses from
$97,760 to $107,300. Non-operating revenue, expenses, and transfers decreased from $11,567 to $9,700. Despite these
adjustments, the overall budget remained well-balanced.
Presentation of Police Department Budget:
During a recent presentation, Chief Dakota Midkiff provided an in-depth look at the Mantua Police Department's
operations and the process of budget development, which includes an internal budget. The presentation included a
snapshot of the Mantua Police Department budget from 7-1-23 to 4-15-24, as well as statistics regarding calls for service.
One of the key highlights was the Animal Control Resolution dated 04/18/2024, which outlined specific details such as the
number of animal bite/attacks calls, injured animal calls, and animal complaints during the mentioned period. The proposal
also included the establishment of an animal control/code enforcement department within the Police Department, the
creation of a part-time animal control/code enforcement officer, the purchase of a small van/truck for the position, the
construction of kennels in a public works building, and the creation of a policy governing the kennels and the officer.
Additionally, Chief Midkiff addressed the Vehicle Spending Proposals dated 04/18/2024, emphasizing the need to replace
both police vehicles for improved performance and longevity. The proposals outlined the specifics of the vehicles,
estimated annual costs, total costs, and potential returns.
Public Comment:
No public comments were made.
Presentation:
Stuart Denny - Twin D Sewer:
Stuart Denny, representative for Twin D Inc., presented the town council with a slide of the sewer scope inspection, as well as the
sewer line cleanout and cracked pipes that may have been caused by pipe bursting. Pipe bursting is ideal for repairing sewer lines
that have extensive corrosion or have been structurally weakened by factors such as root intrusion.
The report reads as follows:
THIS IS LABELED INCORRECTLY. THIS IS ACTUALLY OT11A TO OT11.
THIS IS LABELED INCORRECTLY. THIS IS ACTUALLY OT11 TO OT10. SEVERE DEBRIS AT 181.2', CAUSING US
TO STOP. LENGTH IS 415.0'.
THIS IS LABELED INCORRECTLY. THIS IS ACTUALLY OT11A TO OT12. SEVERE DEBRIS AT 53.7', CAUSING US
TO STOP. LENGTH IS SAG AT 12.0'. WE'LL CALL THIS EXTRA MH OT11A.
DUE TO THE EXTRA UNKNOWN MH, THIS IS ACTUALLY OT26 TO OT27A. EXTRA BURIED MH AT 405.2'.
WE'LL CALL IT MH OT27A.
DUE TO THE EXTRA UNKNOWN MH, THIS IS ACTUALLY OT29 TO OT29A. EXTRA BURIED MH AT 399.3'. WE'LL CALL
IT MH OT29A.
DUE TO THE EXTRA UNKNOWN MH, THIS IS ACTUALLY OT31 TO OT31A. EXTRA BURIED MH AT 396.9'. WE'LL CALL
IT MH OT31A.
UNDER WATER MOST OF THE SECTION. PIPE DOWNSIZES AT 355.0', CAUSING US TO STOP. UNKNOWN CAMERA
INTERFERANCE. UNDERWATER MOST OF THE SECTION. HIT SOMETHING AT 163.6', CAUSING US TO STOP.
TROUGH TOO SMALL TO SET UP IN MH OT6.
PIPE IS BROKEN WITH SOIL EXPOSED AT 15.4'. TWIN D CAN REPAIR THIS.
Discussion and Action Items:
Kris Richards - Business License:
Kristine Richards came to the meeting to discuss having a short-term rental and parking to her downstairs
bedrooms at her home in Mantua. Council member Karen Nelson asked Richards if there would be a parking
problem to which Richards told her that tenants would park on the north side of her home and not the street.
Nelson mentioned having the Chief of the fire department come and inspect the home for safety. Because they
applied for a business license to have a short -term rental, they named the Business, Rasmussen Ridge, Inc.
Mayor Terry Nelson would like Richards to coordinate with fire chief, Chief Derricott to do the inspection.
Jared Jeppsen made the motion that to approve the business license for Rasmussen Ridge Incorporated pending
the fire inspection, Karen Nelson seconded the motion.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
No votes: None
Abstained: None
MOTION PASSES
Michelle Lyman- Bike Race:
Michelle Lyman presented the Utah High School Cycling League, a non-profit organization for kids grade 7-12.
They explained what their organization does and how long they've been racing in Utah. They encourage parents to
be volunteers and well engaged in the program. They wanted to use the trails in Mantua, behind the lake, for two
of their races. There would be around 1,200-1,500 kids participating in this event throughout the day. Lyman said
they were a fully sustainable group and take care of all their first aid and other necessities. Lyman is currently
coordinating with council member Karen Nelson regarding the race that will be held on September 21st 2024 and
sharing the space with another event that was scheduled on the same day.
Interim Sewer Agreement:
Mayor Terry Nelson would like to continue to coordinate with the Town of Mantua attorney regarding the
interim Sewer Agreement. Nelson suggested that the council members gather for a work meeting to strategize
variables.
Crown Castle lease agreement:
The council deliberated about the memorandum of the second amendment to the site agreement between the
Landlord, the Town of Mantua, and the Tenant, CCTM1 LLC, a Delaware limited liability company. The
original site lease agreement was dated April 17, 1997, with the final renewal term set to expire on January 31,
2027.
It was highlighted that both parties have agreed to a second amendment to the site lease agreement, extending the
agreement for eight additional renewal terms of five years each. As per the terms of the second amendment, the
final renewal term is now scheduled to expire on January 31, 2067.
Furthermore, it was noted that Mayor Terry Nelson of the Town of Mantua has been granted full authority to
sign the memorandum of the second amendment to the site lease agreement with CCTM1 LLC on behalf of the
town council members and its residents.
The attendees acknowledged and approved the details, and Mayor Terry Nelson was tasked with overseeing the
signing of the memorandum of the second amendment to the site lease agreement.
Jared Jeppsen made a motion to approve the Second Amendment site lease agreement with Crown Castle, and
that the Town councils notes that the mayor of the Town of Mantua, Utah has authority to sign the agreed-on
behalf of the town, Karen Nelson seconded the motion.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
No votes: None
Abstained: None
MOTION PASSES
Marcus Abel - Emergency Well Parts:
Marcus Abel, Mantua Public Works Director, would like to purchase an additional fan part for the well as a
contingency plan, as the fan parts are difficult to find and expensive. Abel coordinated with Delco Western to
obtain a list of parts needed to keep the well-functioning since the fan shut down last year, leaving the town
without a running well until parts could be obtained.
Karen Nelson made a motion to accept the Delco Western quote, to purchase parts for the existing well,
purchase not to exceed $5200.00, Ken Jones seconded the motion.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken
Jones No votes: None
Abstained: None
MOTION PASSES
ORDINANCE NO. 2024-10-04 CITY SEAL:
An ordinance was needed to ensure that the Town of Mantua city seal is only used for official purposes, such as
official documents, city equipment, and promotional materials.
The Town of Mantua City seal is as follows: The seal of the city shall be as follows: one and five-eighths inches
(1 5/8') in diameter, the impression of which represents the word 'corporate' followed by a decorative line. Right
below the word 'seal' is an inscription around the outer edge that reads 'Town of Mantua, Box Elder County,
Utah.'
Karen Nelson made the motion that we pass Ordinance number 2024-10-14 City Seal, after the correction of the
word corporate in the second line to be spelled c-o-r-p-o-r-a-t-e, Matt Jeppsen, seconded the motion.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
No votes: None
Abstained: None
MOTION PASSES
TextMyGov
TextMyGov provides automated replies to avoid taking extra time from the town staff. Residents of the town can
also report issues to the town using this service. An email is sent to the staff when a citizen reports an issue.
Residents can receive emergency alerts, general information, and custom alerts. The office is in Logan and will
provide any support the staff needs to assist with this program. TextMyGov offers licenses to the town staff so that
every staff member can log in. Council member Karen Nelson mentioned that Garland and Perry have spoken
positively about this service. The service costs $2,500 annually with a contract term of 2 years.
Jared Jeppsen made a motion to accept the TextMyGov proposal, to send out emergency texts the town
residents, Karen Nelson seconded the motion.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
No votes: None
Abstained: None
MOTION PASSES
Bowery Agreement - Hold Harmless Agreement
The Bowery agreement was amended to include the hold harmless agreement. The hold harmless agreement was
added to release one party from liabilities such as damage, bodily injury, or financial loss. Council member Matt
Jeppsen requested that the Bowery and the pickleball/basketball court be separated into two hold harmless
agreements to make both more accessible.
Planning and Zoning: Pam Eaves or Representative:
None
Fire Department: Chief Derricott or Representative
Chief Dave Derricott states that he will retire in June 2024 after working for the Town of Mantua Fire
Department for 24 years. Will Hodgins will take over the position as Fire Chief. Hodgins will be sworn in as
Fire Chief of the Town of Mantua at the next town council meeting on May 16, 2024.
Public Works: Marcus Abel:
Marcus Abel, Public Works Director, states that the cross-connection for the water is working great. Council
member Matt Jeppsen questioned the penalties for residents who fail to install the backflow connection, as he has
received phone calls from residents regarding the backflow connections. Jeppsen would like to work with Abel to
develop a plan to help residents understand the importance of a backflow, the testers, and penalties for not
completing the service in a timely manner.
Grants Update: Karen Nelson:
Council Member Karen Nelson states that Keith Johnson received a $15,000 tourism grant. Nelson will
coordinate with Johnson to facilitate the use of the funds.
Council and Mayor Comments:
Council Member Karen Nelson shared her appreciation with Robert Thayne on the planning and zoning
committee for all his hard work and dedication to promoting economic growth and helping maintain the town's
traditional value.
Jared Jeppsen made a motion to adjourn, Karen Nelson seconded.
Yes votes: Mayor Terry Nelson, Matt Jeppsen, Karen Nelson, Jared Jeppsen, Ken Jones
No votes: None
Abstained: None
MOTION
PASSES
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Sherita Schaefer at 435-723-7054.