Ogden Preparatory Academy Board of Directors Meeting
Notice Tags
Schools
Notice Type(s)
Meeting
Event Start Date & Time
April 11, 2024 04:30 PM
Event End Date & Time
April 11, 2024 06:00 PM
Description/Agenda
OPA Board of Directors Meeting
Published on April 10, 2024 at 10:29 AM MDT
Date and Time
Thursday April 11, 2024 at 4:30 PM MDT
Location
1487 Lincoln Avenue
Ogden UT 84404
Board Room (upstairs)
The Mission of the Ogden Preparatory Academy Charter School is to provide a challenging curriculum where academic excellence, character development, and individual growth are nurtured in a safe and happy environment that involves the active participation of students, teachers, parents and community members.
Agenda
Purpose Presenter Time
I. Opening Items 4:30 PM
A. Record Attendance 1 m
B. Call the Meeting to Order
C. Approve Minutes Approve Minutes Sara Mejeur 1 m
Minutes for OPA Board of Directors Meeting on March 14, 2024
D. Opportunity for Public Input Discuss Sara Mejeur 5 m
II. Executive Session 4:37 PM
A. Vote to enter closed session Vote Sara Mejeur 15 m
...to protect the privacy of an individual.
B. Vote to exit closed session Vote Sara Mejeur 5 m
C. Student Discipline Decision Vote Sara Mejeur 5 m
D. Director Evaluation Vote Sara Mejeur 5 m
Ratification and/or amendments of evaluation as presented.
Salary approval.
Bonus structure approval.
III. Finance 5:07 PM
A. Financial Review Discuss Spencer Adams 5 m
B. Ratification of Additional Expenses Vote Debbie Deem 5 m
ECC Turf expansion
The original design had an odd cut out for the track. We adjusted to make the track complete and keep things in line. In order to avoid additional costs, we approved the installation at the same time as the remainder of the turf. See attachments for details.
Additional cost: $5,785
As part of the approved landscaping maintenance plan the following items were purchased or approved within the proposed budget:
Shed installation.
This will be constructed over the existing brick structure by the Elementary playground. We researched existing sheds, but the cost and preparation were excessive. This plan will also eliminate the area being used for garbage.
Installation not to exceed $10,000.
Commercial Lawn Mower, Trimmers, Blowers.
We researched several brands and options, and determined that Stihl would fit our needs and budget best. We have had good experience with Stihl.
Stihl Mower: $13,390
Stihl Trimmers, Blowers, other small equipment: $4,470.18
We were offered a used Husqvarna mower for $11,000; however, it was previously used by a landscaping company, and the wear and tear was concerning.
New Husqvarna mower: $14,799.99
New Toro mower: from $12,999 to $20,000
Junior High Projector and Screen
The specifications for the ECC gymnasium were used to determine the size of the equipment. The screen is too small. Upgrading to a size that is appropriate for the JH gym will be an added expense.
$1,890.15 Screen; $2,280 Labor. We are negotiating on the labor.
The projector specifications are appropriate.
We reviewed the original quotes from the comparables and determined that Webb, with the new pricing, would still have been the vendor of choice.
DrawingOgdenPrepNewAddition.pdf
OgdenPrepNewAddition.pdf
Job #222022 - WebbIntegrationQuote.pdf
C. Elementary ELA Curriculum Vote Stephanie Wright 5 m
Wonders: Core Tier 1 Instruction (K-5)
Wonder Works: Behavior student support
SIPS: Tier 2-3 program for Special Education
95%: Classroom Tier 1 supplement for Wonders to support Phonics and Phonemic awareness.
Spire: Tier 2-3 program used by Classroom Teachers and Teaching Assistants
D. Salary Schedules Vote Debbie Deem 5 m
It is proposed:
Kitchen Salary Schedule start change from $15/hour to $16/hour;
All remaining schedules remain unchanged.
IV. Administrative Business 5:27 PM
A. Administrative Board Report Discuss Administration 10 m
Administrative Board Report April 2024.pdf
B. Elementary Core Program Presentation Vote Kasey Kennington 10 m
C. FY25 Days and Hours Vote Debbie Deem 5 m
OPA School Year Days and Hours Calculations - 2024-2025.pdf
D. Workers Compensation Coverage Vote Debbie Deem 5 m
Emod: 9.2 (anything under 1 is good; however, changes effect premiums.
Previous premium: $15,421 (12 month; $1,285.33/month)
New Premium: $19,266 (15 month, due to changing to 7/1 renewal; $1,284.40/month)
We requested bids from other service providers, but didn't receive responses. The Trust has been a supportive broker and has been responsive to our needs
Ogden Prep - 2024 WC Renewal .pdf
V. Policy Updates 5:57 PM
A. Policy Updates Vote Debbie Deem 5 m
Ethics Policy
Not a new policy; however, due to amount of changes needed, a new draft was created.
Revisions were taken from the USBE policy and R277-217-1
Substitute Teachers Policy
Administration of Medication Policy
_6.06.POL Ethics Policy.pdf
6.06.POL Ethics Policy (UPDATES - DRAFT) - Google Docs.pdf
6.22.POL Substitute Teachers - Google Docs.pdf
7.04.POL Administration of Medication Policy - Google Docs.pdf
VI. Other Business 6:02 PM
A. Discussion Discuss Debbie Deem 5 m
Emergency Board Meetings.
The OPA Bylaws state that emergency meetings require 48 hours notice. There is no mention of why or when emergency meetings would be allowed.
Do you want a policy governing emergency meetings that clarifies the reasons why and/or if less than 48 hours can be given in specific instances?
Policy Audit by Attorney
$200/hour, approximately $50/policy
VII. Closing Items 6:07 PM
A. Adjourn Meeting Vote
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this meeting should notify Stephanie at swright@ogdenprep.org, giving at least three hours notice.
Notice of Electronic or Telephone Participation
Electronic Participation may be available at some meetings. Persons wanting to participate electronically should contact Stephanie at swright@ogdenprep.org, giving at least three hours notice.