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Division of Archives and Records Service

Records Management Committee Meeting

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General Information

Government Type
State Agency
Department of Government Operations (DGO)
Public Body
Records Management Committee

Notice Information

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Notice Title
Records Management Committee Meeting
Notice Subject(s)
Records Management
Notice Type(s)
Notice, Meeting
Event Start Date & Time
January 22, 2024 01:00 PM
Event End Date & Time
January 22, 2024 02:00 PM
Business Approval of November 2023 meeting minutes, action item Appoint a chair pro tem, action item Retention Schedule Review and Approval, action items Firearms qualification records [category = public safety] (GRS-341)-Crosswalk to GRS-1966, with Updated description Submitted by Matt Pierce Evidence tracking records [category = public safety] (GRS-374)-Updated retention trigger Submitted by Matt Pierce Dispatch and patrol records [category = public safety] (GRS-2027)-Updated title Submitted by Matt Pierce On-premise banquet permits (Department of Alcohol and Beverage Services, SSRS-30715)-New Submitted by Maren Peterson Unopened parent complaints of alleged educator misconduct (USBE, SSRS-30718)-New Submitted by Maren Peterson Other Business Status report regarding Jordan School District email management policy discussion, referred to the Records Management Committee by the State Records Committee in June, 2023. Report from subcommittee and possible action item. Next meeting scheduled Committee members' attendance polled for next meeting, quorum verification This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.

Meeting Information

Meeting Location
346 S. Rio Grande St
Salt Lake City, UT 84101
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Contact Name
Kowabunga Dude
Contact Email

Notice Posting Details

Notice Posted On
January 18, 2024 06:04 PM
Notice Last Edited On
February 26, 2024 05:51 PM

Download Attachments

File Name Category Date Added
Records Management Committee Meeting (2024-01-22 13_01 GMT-7).mp3 Audio Recording 2024/01/22 04:36 PM
1-22-2024 RMC Meeting Minutes_Approved.pdf Meeting Minutes 2024/02/26 05:51 PM

Board/Committee Contacts

Member Email Phone
Ken Williams kenwilliams@utah.gov 801-531-3840
Jacey Skinner skinnerj@ballardspahr.com N/A
Veronica Solano Arangure veronicasa@utah.gov N/A
Matthew LaPlante, Media representative matthew.laplante@usu.edu N/A
Tracy Hansen, Local government records manager representative tracyhansen@ogdencity.com N/A
Joshua Bullough, Non-government records manager representative jbullough@churchofjesuschrist.org N/A


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