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Division of Archives and Records Service

Records Management Committee Meeting

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General Information

Government Type
State Agency
Department of Government Operations (DGO)
Public Body
Records Management Committee

Notice Information

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Notice Title
Records Management Committee Meeting
Notice Subject(s)
Records Management
Notice Type(s)
Notice, Meeting
Event Start Date & Time
November 27, 2023 01:00 PM
Event End Date & Time
November 27, 2023 02:00 PM
Business -Approval of October 2023 meeting minutes Retention Schedule Review and Approval -Corrections Financial GRS Updates (GRS-16592 Department financial records, GRS-16593 Correctional Industries financial records, GRS-16594 Offender financial records, GRS-16595 Purchasing records, and associated crosswalks and closings) --Submitted by Matt Pierce --Cami Beach, Steve Gehrke and Mindy Usher from UDC available for questions. -Division of Finance Agency-specific General Retention Schedule Update Proposal (GRS-16591: Financial Reporting Team working documents) --Submitted by Ren e Wilson -Division of Finance Agency-specific General Retention Schedule - New (Financial Temporary Processing Records) --Submitted by Ren e Wilson Other Business -Status update regarding subcommittee formed to discuss and respond to the Jordan School District email management policy issue referred to them by the State Records Committee -Next meeting scheduled -Committee members' attendance polled for next meeting, quorum verification This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.

Meeting Information

Meeting Location
346 S. Rio Grande St.
Salt Lake City, UT 84101
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Contact Name
Kowabunga Dude
Contact Email

Notice Posting Details

Notice Posted On
November 22, 2023 12:17 PM
Notice Last Edited On
January 22, 2024 04:40 PM

Download Attachments

File Name Category Date Added
Records Management Committee Meeting (2023-11-27 13_01 GMT-7).mp3 Audio Recording 2023/11/28 02:18 PM
2023-11-27_RMC Meeting Minutes_Approved.pdf Meeting Minutes 2024/01/22 04:40 PM
Corrections Financial GRS Updates.pdf Other 2023/11/22 04:09 PM
Division of Finance Agency-specific GRS for 11-2023.pdf Other 2023/11/22 04:09 PM
11-27-2023_RMC Meeting Agenda.pdf Other 2023/11/27 10:37 AM

Board/Committee Contacts

Member Email Phone
Ken Williams kenwilliams@utah.gov 801-531-3840
Jacey Skinner skinnerj@ballardspahr.com N/A
Veronica Solano Arangure veronicasa@utah.gov N/A
Matthew LaPlante, Media representative matthew.laplante@usu.edu N/A
Tracy Hansen, Local government records manager representative tracyhansen@ogdencity.com N/A
Joshua Bullough, Non-government records manager representative jbullough@churchofjesuschrist.org N/A


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