Business
-Approval of October 2023 meeting minutes
Retention Schedule Review and Approval
-Corrections Financial GRS Updates (GRS-16592 Department financial records, GRS-16593 Correctional Industries financial records, GRS-16594 Offender financial records, GRS-16595 Purchasing records, and associated crosswalks and closings)
--Submitted by Matt Pierce
--Cami Beach, Steve Gehrke and Mindy Usher from UDC available for questions.
-Division of Finance Agency-specific General Retention Schedule Update Proposal (GRS-16591: Financial Reporting Team working documents)
--Submitted by Ren e Wilson
-Division of Finance Agency-specific General Retention Schedule - New (Financial Temporary Processing Records)
--Submitted by Ren e Wilson
Other Business
-Status update regarding subcommittee formed to discuss and respond to the Jordan School District email management policy issue referred to them by the State Records Committee
-Next meeting scheduled
-Committee members' attendance polled for next meeting, quorum verification
This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.