REQUEST FOR COST PROPOSAL FOR
PROFESSIONAL GIS SERVICE
Introduction and Background
Escalante City is soliciting a request for Cost Proposal from a qualified firm(s) to serve Escalante Cemetery Maintenance District for a geographic information system (GIS) of its plots, grave markers and the persons residing there. Submitting firms must have experience related to GIS and asset management.
Escalante City anticipates selecting one of the responding firms, but there is no guarantee that any responding firm will be selected. Selection of a firm will be based upon the selection criteria outlined below and upon vetting of the qualifying firm by Escalante City.
Scope of Work
Escalante City intends to have a web-based geographic information system (GIS) created for its existing plots, grave markers and names of those deceased, as well as vacant plots for future use. The end product should be accessible to the City and the public through a web browser and mobile devices and include the ability for the City to edit features and content directly within the system.
The City anticipates using the ESRI program to host the web GIS content. Once the web GIS is completed, the City will require hands-on training on how to use the system effectively. The City's preference is to hold the training in person, current health protocols permitting.
Proposal Requirements
Escalante City will review each of the submitted proposals and select a firm based on the cost proposal including scope of work, approach to project, schedule and fee. No compensation will be provided to consultants preparing proposals for the project.
Submittal Instructions
Proposals will be received at the Escalante City Office, via electronic submission at the email address listed below until 4:00 PM on December 1, 2022. Correspondence, questions and/or clarifications of the proposal procedure should be directed to:
Megan Haws
Escalante City
56 North 100 West
P.O. Box 189
Escalante, Utah 84726
Email: treasurer@escalantecity.com
Selection Criteria
Escalante City will utilize the following in selecting the professional GIS firm:
- Consultant approach and methodology in completing the requested services.
- The ability to perform the services as reflected by workload and the availability of adequate local personnel, equipment, and facilities, as well as companywide resources and personnel to perform the services in a timely manner when requested.
- Competitive cost.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disability Act, individuals needing special accommodations during this meeting should notify Stephanie Steed, City Recorder at (435) 826-4644 at least 48 hours prior to the meeting.