Records Management Committee Meeting
General Information
- Government Type
- State Agency
- Entity
- Department of Government Operations
- Public Body
- Records Management Committee
Notice Information
- Notice Title
- Records Management Committee Meeting
- Notice Subject(s)
- Records Management , Records
- Notice Type(s)
- Notice, Meeting
- Event Start Date & Time
- September 26, 2022 01:00 PM
- Description/Agenda
- Business Approval of August 2022 meeting minutes Retention Schedule Review and Approval Land use lease agreements (GRS# TBD) -New, Continued from last month Submitted by Matt Pierce Department of Corrections Communication Records (agency-specific GRS, Schedule 3) -Updated Submitted by Matt Pierce Includes the following schedules: GRS-2266 Forwarded mail logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2265 Certified mail receipts -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2272 Postage logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2267 Indigent mail logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2275 Resident telephone logs -Close GRS-2274 Resident long distance logs -Close GRS-2273 Privileged mail log -Update (Crosswalk to GRS-2269, Inmate mail records) GRS-2271 Inmate-to-inmate correspondence request log -Update (Crosswalk to GRS-2269, Inmate mail records) GRS-2268 Inmate forwarding address file -Update (Crosswalk to GRS-1720, Transitory tracking) GRS-2270 Inmate mail money receipts -Update (Crosswalk to GRS-1720, Transitory tracking) Regulated system logs (SSRS 30407) -New Submitted by Ren e Wilson Other Business Next meeting scheduled Committee members' attendance polled for next meeting, quorum verification
- Notice of Special Accommodations (ADA)
- In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) days prior to the meeting.
- Notice of Electronic or Telephone Participation
- One or more members of the Records Management Committee may participate electronically via Google Hangouts pursuant to Utah Code 52-4-207(2). Please direct any questions or comments to: Kendra Yates, Chief Records Officer, at kendrayates@utah.gov or 801-531-3856.
Meeting Information
- Meeting Location
-
346 S. Rio Grande St
Salt Lake City, UT 84101
Show in Apple Maps Show in Google Maps - Contact Name
- Kendra Yates
- Contact Email
- kendrayates@utah.gov
- Contact Phone
- 8015313856
Notice Posting Details
- Notice Posted On
- September 22, 2022 09:32 AM
- Notice Last Edited On
- October 24, 2022 04:01 PM
Download Attachments
| File Name | Category | Date Added |
|---|---|---|
| Records Management Committee Meeting (2022-09-26 13_01 GMT-6) (1).mp3 | Audio Recording | 2022/09/28 11:33 AM |
| 9_26_22_RMC Meeting Minutes_Approved.pdf | Meeting Minutes | 2022/10/24 04:01 PM |
| 9-26-2022 RMC Meeting Agenda.pdf | Other | 2022/09/22 09:31 AM |
| Land use lease agreements (GRS# TBD).pdf | Other | 2022/09/28 05:25 PM |
| Updated Schedule 3 Communication Records Crosswalk_Discontinue.pdf | Other | 2022/09/28 05:26 PM |
| Regulated system logs (SSRS 30407).pdf | Other | 2022/09/28 05:26 PM |
Board/Committee Contacts
| Member | Phone | |
|---|---|---|
| Joshua Bullough, Non-government records manager representative | jbullough@churchofjesuschrist.org | N/A |
| Tracy Hansen, Local government records manager representative | tracyhansen@ogdencity.com | N/A |
| Matthew LaPlante, Media representative | matthew.laplante@usu.edu | N/A |
| Veronica Solano Arangure | veronicasa@utah.gov | N/A |
| Jacey Skinner | skinnerj@ballardspahr.com | N/A |
| Drew Mingl, Chair | dmingl@utah.gov | 801 671-3469 |
| Ken Williams | kenwilliams@utah.gov | N/A |
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