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Division of Archives and Records Service

Records Management Committee Meeting

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General Information

Government Type
State Agency
Department of Government Operations (DGO)
Public Body
Records Management Committee

Notice Information

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Notice Title
Records Management Committee Meeting
Notice Subject(s)
Records Management , Records
Notice Type(s)
Notice, Meeting
Event Start Date & Time
September 26, 2022 01:00 PM
Business Approval of August 2022 meeting minutes Retention Schedule Review and Approval Land use lease agreements (GRS# TBD) -New, Continued from last month Submitted by Matt Pierce Department of Corrections Communication Records (agency-specific GRS, Schedule 3) -Updated Submitted by Matt Pierce Includes the following schedules: GRS-2266 Forwarded mail logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2265 Certified mail receipts -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2272 Postage logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2267 Indigent mail logs -Update (Crosswalk to GRS-1720, Transitory tracking records) GRS-2275 Resident telephone logs -Close GRS-2274 Resident long distance logs -Close GRS-2273 Privileged mail log -Update (Crosswalk to GRS-2269, Inmate mail records) GRS-2271 Inmate-to-inmate correspondence request log -Update (Crosswalk to GRS-2269, Inmate mail records) GRS-2268 Inmate forwarding address file -Update (Crosswalk to GRS-1720, Transitory tracking) GRS-2270 Inmate mail money receipts -Update (Crosswalk to GRS-1720, Transitory tracking) Regulated system logs (SSRS 30407) -New Submitted by Ren e Wilson Other Business Next meeting scheduled Committee members' attendance polled for next meeting, quorum verification
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 801-531-3856, at least two (2) days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically via Google Hangouts pursuant to Utah Code 52-4-207(2). Please direct any questions or comments to: Kendra Yates, Chief Records Officer, at kendrayates@utah.gov or 801-531-3856.

Meeting Information

Meeting Location
346 S. Rio Grande St
Salt Lake City, UT 84101
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Contact Name
Kowabunga Dude
Contact Email

Notice Posting Details

Notice Posted On
September 22, 2022 09:32 AM
Notice Last Edited On
October 24, 2022 04:01 PM

Download Attachments

File Name Category Date Added
Records Management Committee Meeting (2022-09-26 13_01 GMT-6) (1).mp3 Audio Recording 2022/09/28 11:33 AM
9_26_22_RMC Meeting Minutes_Approved.pdf Meeting Minutes 2022/10/24 04:01 PM
9-26-2022 RMC Meeting Agenda.pdf Other 2022/09/22 09:31 AM
Land use lease agreements (GRS# TBD).pdf Other 2022/09/28 05:25 PM
Updated Schedule 3 Communication Records Crosswalk_Discontinue.pdf Other 2022/09/28 05:26 PM
Regulated system logs (SSRS 30407).pdf Other 2022/09/28 05:26 PM

Board/Committee Contacts

Member Email Phone
Ken Williams kenwilliams@utah.gov 801-531-3840
Jacey Skinner skinnerj@ballardspahr.com N/A
Veronica Solano Arangure veronicasa@utah.gov N/A
Matthew LaPlante, Media representative matthew.laplante@usu.edu N/A
Tracy Hansen, Local government records manager representative tracyhansen@ogdencity.com N/A
Joshua Bullough, Non-government records manager representative jbullough@churchofjesuschrist.org N/A


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