General Information

Government Type

Municipality

Entity

Clearfield

Public Body

Community Development and Renewal Agency

Notice Information

Add Notice to Calendar

Notice Title

Meeting Agenda

Notice Tags

Property

Notice Type(s)

Notice, Meeting

Event Start Date & Time

December 14, 2021 06:00 PM

Description/Agenda

CLEARFIELD CITY COUNCIL AGENDA AND SUMMARY REPORT December 14, 2021 - POLICY SESSION Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings. Multipurpose Room 55 South State Street Second Floor Clearfield, Utah 6:00 P.M. WORK SESSION Monthly Department Updates Review the Submissions Received for the Centennial Logo Discussion on the Award of Proposal for the Design Services for Landscaping of the City's Interchanges Discussion on a Request to Rezone Properties Located at Approximately 564 South 800 East (TINs: 12-018-0005, 12-018-0006, 12-018-0007, and 12-004-0172) from R-1-8 (Residential) to R-1-6 (Residential) Discussion on Proposed Amendments to the Development Agreement with the City, Clearfield Community Development and Renewal Agency (CDRA), and Clearfield Junction, LLC **ADJOURN AS THE CITY COUNCIL AND IMMEDIATELY RECONVENE AS THE CDRA IN A WORK SESSION** CDRA WORK SESSION Discussion on Future Plans for the Old Library Property Located at 562 South 1000 East (TENTATIVE) The Board may consider a motion to enter into a Closed Session for the purpose of discussing the purchase, exchange or lease of real property. Utah Code Ann. § 52-4-204 and § 52-4-205(1)(e) **ADJOURN AS THE CDRA ** (Any item not fully addressed prior to the Policy Session will be addressed in a Work Session immediately following the Policy Session) City Council Chambers 55 South State Street Third Floor Clearfield, Utah 7:00 P.M. POLICY SESSION CALL TO ORDER: Mayor Shepherd OPENING CEREMONY: Councilmember Peterson APPROVAL OF MINUTES: November 23, 2021 - Policy Session PRESENTATIONS: 1. PRESENTATION TO THE CITY FROM THE CLEARFIELD UTE FOOTBALL LEAGUE 2. SWEARING-IN OF NEW CLEARFIELD POLICE OFFICERS PARLEY WIBERG AND JEREMIA ZALAMEA 3. SWEARING-IN OF THE CITY'S 2021-2022 YOUTH COMMISSIONERS PUBLIC HEARINGS: 4. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON AMENDMENTS TO THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM RELATED TO ITS REHABILITATION PROGRAM, CITIZEN'S PARTICIPATION PLAN, 2021-2022 ONE-YEAR ACTION PLAN, DOWN PAYMENT ASSISTANCE PROGRAM, AND REALLOCATION OF ROUND THREE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDING BACKGROUND: Staff discussed changes to the City's CDBG program with the City Council during its work session on September 7, 2021. Staff is proposing amendments to the following programs: updates to the Rehabilitation Program; updates to the Citizen's Participation Plan, amendments to the 2021-2022 One-Year Action Plan, updates to the Down Payment Assistance program, and reallocation of round three Coronavirus Aid, Relief, and Economic Security (CARES) Act funding from housing assistance to administration costs and enhancing public parks and public spaces within the City. The proposed amendments require a public hearing to open a 30-day public comment period which were held on October 26, 2021 and November 9, 2021 for the various items; followed by a public hearing to conclude the comment period. The purpose of this public hearing is to receive public comments and close the 30-day comment period. RECOMMENDATION: Receive public comment. 5. PUBLIC HEARING TO RECEIVE PUBLIC COMMENT ON AMENDMENTS TO THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM RELATED TO ITS 2021-2022 ONE-YEAR ACTION PLAN AND REALLOCATION OF ROUND ONE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDING BACKGROUND: Staff discussed changes to the City's CDBG program with the City Council during its work session on November 23, 2021. Staff is proposing the following amendments: update to the 2021-2022 One-Year Action Plan reallocating funds from the Rehabilitation program to Park Improvements, reprogramming funds from the 2020-2021 program year to the 2021-2022 program year for Park Improvements; and reallocation of round one Coronavirus Aid, Relief, and Economic Security (CARES) Act funds to Parks, Trails, and a Kiosk to promote social distancing. The proposed amendments require a public hearing to open a 30-day public comment period which will be followed by a public hearing to conclude the comment period. The purpose of this public hearing is to receive public comment and open the 30-day comment period. RECOMMENDATION: Receive public comment. SCHEDULED ITEMS: 6. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting. 7. CONSIDER APPROVAL OF AMENDMENTS TO THE CITY'S REHABILITATION PROGRAM BACKGROUND: The City qualifies for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The City has in place a housing rehabilitation program that is funded with CDBG funds and administered by Davis Community Housing Authority. Staff is recommending changes to the City's Rehabilitation Program to include repairs and improvements designated in 24 CFR §570.202 that address safety concerns, efficient use of water, and efficient use of energy. The first public hearing was held October 26, 2021 to receive public comment, which began a 30-day comment period. The 30-day public comment period has expired, and no comments were received. RECOMMENDATION: Approve amendments to the City's Rehabilitation Program to include repairs and improvements designated in 24 CFR § 570.202 and authorize the Mayor's signature to any necessary documents. 8. CONSIDER APPROVAL OF AMENDMENTS TO THE CITY'S CITIZEN PARTICIPATION PLAN BACKGROUND: The Citizen Participation Plan is necessary for Clearfield City to qualify for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The Citizen Participation Plan includes the criteria by which grantees determine whether an amendment to the Consolidated Plan constitutes a 'substantial' amendment, requiring additional public notice and comment. Currently, the term 'substantial' is undefined, so HUD recommended the City define the term. Staff recommended that 'substantial,' as it applies to CDBG funds within the Consolidated Plan to mean an amount greater than $10,000. The amendment would allow a change of funding from one eligible activity to another less than $10,000 to be moved administratively. The first public hearing was held October 26, 2021 to receive public comment, which began a 30-day comment period. The 30-day public comment period has expired, and no comments were received. RECOMMENDATION: Approve the amendment to the City's Citizen Participation Plan defining the term 'substantial' and authorize the Mayor's signature to any necessary documents. 9. CONSIDER APPROVAL OF AMENDMENTS TO THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN FOR PROGRAM YEAR 2021-2022 BACKGROUND: The City qualifies for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The City received $209,997 in CDBG funds for the July 1, 2021 to June 30, 3022 funding cycle and program year which was more than anticipated. As such, it is necessary to amend the total amount awarded. Staff discussed some additional amendments to the 2021-2022 One-Year Action Plan during work session on September 7, 2021. The proposed amendments would reduce funding allocated for the Down Payment Assistance Program and reallocate those funds and apply the additional funding received towards the Housing Rehabilitation Program. The first public hearing was held October 26, 2021 to receive public comment, which began a 30-day comment period. The 30-day public comment period has expired, and no comments were received. RECOMMENDATION: Approve amendments to the Community Development Block Grant (CDBG) One-Year Action Plan for program year 2021-2022 reducing the funds allocated for the Down Payment Assistance Program and reallocating those funds, as well as the additional funding to the Housing Rehabilitation Program and authorize the Mayor's signature to any necessary documents. 10. CONSIDER APPROVAL OF AMENDMENTS TO THE CITY'S DOWN PAYMENT ASSISTANCE PROGRAM BACKGROUND: Clearfield City qualifies for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The City has in place a Down Payment Assistance program that is funded with CDBG funds and administered by Davis Community Housing Authority. The City program offers grants of $5,000 for qualified first-time home buyers. Under the current program the cost of a home to qualify for down payment assistance cannot exceed $325,000. With the significant increase in values of homes and real property in the City, it is proposed the amounts increase from $5,000 to $7,500 and from $325,000 to $400,000 which could allow a greater opportunity to qualifying individuals. The first public hearing was held October 26, 2021 to receive public comment, which began a 30-day comment period. The 30-day public comment period has expired, and no comments were received. RECOMMENDATION: Approve amendments to the City's Down Payment Assistance Program increasing the assistance from $5,000 to $7,500 and increasing the qualifying home price from $325,000 to $400,000 and authorize the Mayor's signature to any necessary documents. 11. CONSIDER APPROVAL OF REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ROUND THREE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FUNDING BACKGROUND: Clearfield City qualifies for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The City was awarded $107,986 in round three of CARES Act funding. Initially the money was intended to be used by the City for housing and rental assistance resulting from the COVID-19 pandemic; however, there are funds available for residents through the State for these purposes also. Staff recommends the CARES Act funds for round three be reallocated to another qualifying activity; specifically, to create, expand, or enhance public parks and public spaces by providing exercise stations along existing trails within the City. The first public hearing was held November 9, 2021 to receive public comment, which began a 30-day comment period. The 30-day public comment period has expired, and no comments were received. RECOMMENDATION: Approve reallocation of Community Development Block Grant (CDBG) Round Three Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to expand or enhance public parks and public spaces and authorize the Mayor's signature to any necessary documents. 12. CONSIDER APPROVAL OF THE AWARD OF BID FOR THE TRAIN WATCH PARK PRESSURE REGULATOR VALVE (PRV) PROJECT TO JR BURTON CONTRACTORS BACKGROUND: The new Train Watch PRV would improve the quality of water pressure in what is now the City's largest pressure zone. The new PRV would allow the Public Works Department to divide the now over-sized pressure zone into two separate zones. The City solicited bids and three were received. JR Burton Contractors was the lowest responsible bidder with a bid amount of $183,061.75. RECOMMENDATION: Approve the award of bid for the Train Watch Park Pressure Regulator Valve (PRV) project to JR Burton Contractors with a bid amount of $183,061.75 and contingency of $18,306.25, for a total project cost of $201,368.00; and authorize the Mayor's signature to any necessary documents. 13. CONSIDER APPROVAL OF RESOLUTION 2021R-22 RECOMMENDING REGISTRATION AND PARTICIPATION IN THE NATIONAL OPIOID SETTLEMENT BACKGROUND: All 50 states, Washington D.C., and five U.S. territories are a part of a $26 billion dollar settlement agreement with the nation's three major pharmaceutical distributors Cardinal, McKesson and AmerisourceBergen, along with Johnson & Johnson, which manufactured and marketed opioids. The state of Utah is earmarked to receive $151 million, and that sum can be increased by an additional $120 million, for a total of $271 million if each county in Utah and all the cities exceeding 10,000 people participate in the settlement. RECOMMENDATION: Approve Resolution 2021R-22 recommending registration and participation in the national opioid settlement and authorize the Mayor's signature to any necessary documents. COMMUNICATION ITEMS: Mayor's Report City Councils' Reports City Manager's Report Staffs' Reports **ADJOURN AS THE CITY COUNCIL** Dated this 9th day of December, 2021. /s/Nancy R. Dean, City Recorder

Notice of Special Accommodations (ADA)

The City of Clearfield, in accordance with the 'Americans with Disabilities Act' provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.

Notice of Electronic or Telephone Participation

n/a

Meeting Information

Meeting Location

55 South State Street
CLEARFIELD, UT 84015
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Contact Name

Nancy Dean

Contact Email

nancy.dean@clearfieldcity.org

Contact Phone

801-525-2710

Notice Posting Details

Notice Posted On

December 09, 2021 04:44 PM

Notice Last Edited On

January 13, 2022 01:44 PM

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