General Information

Government Type

Municipality

Entity

Clearfield

Public Body

Community Development and Renewal Agency

Notice Information

Add Notice to Calendar

Notice Title

Meeting Agenda

Notice Tags

Budgeting

Notice Type(s)

Meeting

Event Start Date & Time

May 11, 2021 07:00 PM

Description/Agenda

CLEARFIELD CITY COUNCIL AGENDA AND SUMMARY REPORT May 11, 2021 - POLICY SESSION Meetings of the City Council of Clearfield City may be conducted via electronic means pursuant to Utah Code Ann. § 52-4-207 as amended. In such circumstances, contact will be established and maintained via electronic means and the meetings will be conducted pursuant to the Electronic Meetings Policy established by the City Council for electronic meetings. City Council Chambers 55 South State Street Third Floor Clearfield, Utah 7:00 P.M. POLICY SESSION CALL TO ORDER: Mayor Shepherd OPENING CEREMONY: Councilmember Thompson APPROVAL OF MINUTES: April 13, 2021 - Policy Session PRESENTATION: 1. PRESENTATION TO SCOTLYN LEBARON FOR RECOGNITION OF RECEIVING THE CITY'S 2021 SCHOLARSHIP AWARD PUBLIC HEARING: 2. PUBLIC HEARING TO REVIEW AND ADOPT THE 2021/2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN BACKGROUND: The One-Year Action Plan is necessary for Clearfield City to qualify for Community Development Block Grant (CDBG) funds through the Department of Housing and Urban Development (HUD). The plan covers the program year July 1, 2021 to June 30, 2022. A 30-day comment period commenced April 11, 2021 and residents were given the opportunity to review and comment, though no written comments have yet been received. RECOMMENDATION: Receive public comment. SCHEDULED ITEMS: 3. OPEN COMMENT PERIOD The Open Comment Period provides an opportunity to address the Mayor and City Council regarding concerns or ideas on any topic. To be considerate of everyone at this meeting, public comment will be limited to three minutes per person. Participants are to state their names for the record. Comments, which cannot be made within these limits, should be submitted in writing to the City Recorder at nancy.dean@clearfieldcity.org. The Mayor and City Council encourage civil discourse for everyone who participates in the meeting. 4. CONSIDER APPROVAL OF THE 2021/2022 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ONE-YEAR ACTION PLAN RECOMMENDATION: Approve the 2021/2022 Community Development Block Grant (CDBG) One-Year Action Plan and authorize the Mayor's signature to any necessary documents. 5. CONSIDER FOR ADOPTION RESOLUTION 2021R-08 OF THE CITY COUNCIL OF CLEARFIELD CITY, UTAH AUTHORIZING THE ISSUANCE AND SALE OF NOT MORE THAN $19,500,000 AGGREGATE PRINCIPAL AMOUNT OF SALES TAX REVENUE BONDS, SERIES 2021; AND RELATED MATTERS BACKGROUND: The City desires to start the process to issue 'Series 2021' sales tax revenue bonds for infrastructure and beautification purposes. Resolution 2021R-08 would authorize designated officers to proceed with the bond issuance process under certain parameters. The bonds would be tax-exempt. RECOMMENDATION: Approve Resolution 2021R-08 of the City Council of Clearfield City, Utah authorizing the issuance and sale of not more than $19,500,000 aggregate principal amount of Sales Tax Revenue Bonds, Series 2021; and related matters; and authorize the Mayor's signature to any necessary documents. 6. CONSIDER APPROVAL OF RESOLUTION 2021R-09 OF THE CITY COUNCIL OF CLEARFIELD, UTAH DECLARING ITS INTENTION TO ISSUE ITS REVENUE BONDS TO BE USED TO FINANCE ISSUER UTILITY INFRASTRUCTURE IMPROVEMENTS AND ALL RELATED IMPROVEMENTS, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $10,000,000; AND RELATED MATTERS BACKGROUND: The City desires to declare its intention to bond for utility capital projects. Resolution 2021R-09 would allow the City to reimburse itself with tax exempt bond money. The Resolution does not commit the City to sell bonds, but it provides the City with a tax advantage if it elects later to do so. RECOMMENDATION: Approve Resolution 2021R-09 of the City Council of Clearfield, Utah declaring its intention to issue its revenue bonds to be used to finance issuer utility infrastructure improvements and all related improvements, in the principal amount of not to exceed $10,000,000; and related matters; and authorize the Mayor's signature to any necessary documents. 7. CONSIDER APPROVAL OF THE FINAL SUBDIVISION PLAT FOR WEAVER MEADOWS LOCATED AT APPROXIMATELY 50 WEST 200 SOUTH (TIN'S: 12-020-0062) BACKGROUND: The applicant is requesting to subdivide the property for a 9-lot single-family subdivision. The Weaver Meadows Subdivision is located at approximately 50 West 200 South. The Planning Commission reviewed the plat at its meeting on April 7, 2021 and recommends approval based on six conditions. RECOMMENDATION: Approve the Final Subdivision Plat for Weaver Meadows located at approximately 50 West 200 South with the six conditions recommended by the Planning Commission and authorize the Mayor's signature to any necessary documents. 8. CONSIDER THE AWARD OF BID FOR THE PARK OUTDOOR COURT RESURFACING PROJECT BACKGROUND: The City's capital budget for FY21 has monies budgeted to resurface the tennis and basketball courts at Kiwanis Park and basketball courts at Fisher Park. Staff solicited bids for costs to resurface all outdoor courts and one bid was submitted by Parkin Tennis Courts. The Council discussed the project during its work session on May 4, 2021. Mayor Shepherd and the City Council felt it was in the best interest of the City to resurface all of the basketball and tennis courts in the parks system. Budgeted funds as well as PARAT Tax funding will be used to complete the resurfacing project. RECOMMENDATION: Approve the award of bid for the Park Outdoor Court Resurfacing Project to C&C Contractor's Inc. dba Parkin Tennis Courts for the amount of $76,500 with a contingency of $3,500 for a total project cost of $80,000; and authorize the Mayor's signature to any necessary documents. 9. CONSIDER THE AWARD OF BID FOR THE CLEARFIELD CITY COMMUNITY ARTS CENTER REMODEL PROJECT BACKGROUND: The Arts Center Remodel has been a phased project over the last eight years. Staff solicited bids to remodel the first and second floors and replace the roof. The City received four bids and the lowest responsible bid was from Cinnamon Creek Construction for $512,108. The Council discussed the project during work session on May 4, 2021 and plan to use budgeted funds as well as PARAT Tax funding to help finance the project. RECOMMENDATION: Approve the award of bid for the Clearfield City Community Arts Center Remodel Project to Cinnamon Creek Construction for the amount of $512,108 with a contingency of $81,522 for a total project cost of $593,630; and authorize the Mayor's signature to any necessary documents. 10. CONSIDER APPROVAL OF RESOLUTION 2021R-10 AUTHORIZING THE 2021 POLLING LOCATION AND VOTE CENTERS FOR THE UPCOMING MUNICIPAL ELECTIONS BACKGROUND: This year Clearfield City is holding its Municipal Elections primarily by mail; however, polling locations and vote centers will be available. The City contracts with Davis County to assist with election services. Utah Code Annotated § 20A-5-303 requires the County to designate any changes to the designated polling location and vote centers since last year's election at least 90 days prior to an election. The County has asked the cities to designate the polling location and vote centers no later than May 12, 2021 since there may be a need to hold primary elections in August. RECOMMENDATION: Approve Resolution 2021R-10 authorizing the 2021 polling location and vote centers for the upcoming Municipal Election and authorize the Mayor's signature to any necessary documents. 11. CONSIDER ADOPTION OF THE TENTATIVE BUDGET FOR FISCAL YEAR 2022 AND SET A PUBLIC HEARING FOR AUGUST 10, 2021 TO RECEIVE PUBLIC INPUT ON THE BUDGET BACKGROUND: The Tentative Budget as presented to the Council for adoption is a balanced budget for all funds. Presently, the certified tax rate has not been received from Davis County; however, the City is anticipating maintaining its certified tax rate so the truth-in-taxation process is required. RECOMMENDATION: Adopt the tentative budget for fiscal year 2022 and set a public hearing on the budget for August 10, 2021 at 7:00 p.m. COMMUNICATION ITEMS: Mayor's Report City Councils' Reports City Manager's Report Staffs' Reports **ADJOURN AS THE CITY COUNCIL AND RECONVENE AS THE COMMUNITY DEVELOPMENT AND RENEWAL AGENCY (CDRA)** COMMUNITY DEVELOPMENT AND RENEWAL AGENCY (CDRA) AGENDA 1. CONSIDER APPROVAL OF MINUTES FROM THE JANUARY 12, 2021 POLICY SESSION AND APRIL 13, 2021 WORK SESSION SCHEDULED ITEM: 2. CONSIDER ADOPTION OF THE TENTATIVE BUDGET FOR FISCAL YEAR 2022 AND SET A PUBLIC HEARING FOR JUNE 8, 2021 TO RECEIVE PUBLIC INPUT ON THE BUDGET BACKGROUND: Staff has prepared a tentative budget for the CDRA for fiscal year 2022. The tentative budget as presented to the Board for adoption is a balanced budget. RECOMMENDATION: Adopt the CDRA tentative budget for fiscal year 2022 and set a public hearing on the budget for June 8, 2021 at 7:00 p.m. **ADJOURN AS THE CDRA** Dated this 6th day of May, 2021. /s/Nancy R. Dean, City Recorder

Notice of Special Accommodations (ADA)

The City of Clearfield, in accordance with the 'Americans with Disabilities Act' provides accommodations and auxiliary communicative aids and services for all those citizens needing assistance. Persons requesting these accommodations for City sponsored public meetings, service programs or events should call Nancy Dean at 525-2714, giving her 48-hour notice.

Notice of Electronic or Telephone Participation

n/a

Meeting Information

Meeting Location

55 South State Street
Clearfield, UT 84015
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Contact Name

Nancy Dean

Contact Email

nancy.dean@clearfieldcity.org

Contact Phone

801-525-2710

Notice Posting Details

Notice Posted On

May 06, 2021 12:51 PM

Notice Last Edited On

May 06, 2021 12:51 PM

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