Ogden Preparatory Academy Board of Directors Meeting
Notice Tags
Schools
Notice Type(s)
Meeting
Event Start Date & Time
March 11, 2021 04:30 PM
Event End Date & Time
March 11, 2021 06:00 PM
Description/Agenda
Ogden Preparatory Academy
OPA Board of Directors Meeting
Date and Time
Thursday March 11, 2021 at 4:30 PM MST
Location
1435 Lincoln Avenue, Ogden UT 84404
Library
VISION: Ogden Preparatory Academy's vision is to create a positive, nurturing environment for students to grow and learn as they develop the skills necessary to become tomorrow's leaders. Through high academic expectations and experiences, bilingual exposure, leadership roles and commitment to community, OPA students will gain confidence and a sense of self worth that will prepare them to face the challenges in a competitive world.
Agenda
Purpose Presenter Time
I. Opening Items 4:30 PM
Opening Items
A.Record Attendance and Guests
B.Call the Meeting to Order
C.Approve Minutes
Approve Minutes
Minutes for OPA Board of Directors Meeting on February 18, 2021
II. Schedule Discussion 4:30 PM
A.Quarter 4 School Schedule for in-person learning.
Discuss William Davis 20 m
III. Public Comment 4:50 PM
A.Opportunity for Public Comment
Discuss Tyler D'Hulst 15 m
IV. Schedule and Quarantine Discussion 5:05 PM
A.Quarter 4 School Schedule for in-person learning.
Vote William Davis 5 m
B.Quarantine Policy
Vote Debbie Deem 5 m
Proposal to allow vaccinated employees to be exempt from quarantines during the 90 day period following the vaccination.
6.27.POL COVID-19 Quarantine Policy.pdf
V. Finance 5:15 PM
Finance
A.Financial Review
FYI Spencer Adams 10 m
February 2021_Budget Report_Updated.pdf
B.Student Chromebook purchase
Vote Debbie Deem 5 m
For next year, we will need to purchase 300 chromebooks to replace the devices that have reached their lifecycle at the Junior High and Elementary.
Procurement Comparison Form - FY22 Student Chromebooks.pdf
C.School Pictures; Yearbook; Printing Contract
Vote Debbie Deem 5 m
We currently use LifeTouch as our vendor for student pictures and yearbooks. We recently reviewed this agreement and compared it with Bell Photography.
picture_order_forms.pdf
Student Pictures and Yearbook vendor Procurement Comparison Form.pdf
D.HVAC service provider
Vote Andrew Smith 5 m
The agreement will procure a service company that will provide quarterly maintenance, and as needed repairs.
Procurement Comparison HVAC Companies.pdf
E.Human Resources Management Software
Vote Andrew Smith 5 m
We have been using a workflow management plug in for our dashboard. The support for this system is being discontinued.
Procurement Comparison Form - Workflow Management.pdf
F.Valpak marketing distribution
Vote Debbie Deem 5 m
Ogden Preparatory Academy Circular Page Agreement_encrypted_.pdf
G.AVID Excel
Vote Debbie Deem 5 m
This would be an addition to our AVID program to support ELL students.
2021-22 AVID Excel Proposal_Ogden Preparatory Academy.pdf
VI. School Update 5:55 PM
A.Administrative Board Report
Discuss Kasey Kennington 20 m
School Fees Statistical Data Analysis 2019-20 74.pdf
Risk Assessment Score 96.pdf
Board presentation- RDA letter .pdf
B.School Improvement Plan
Vote Debbie Deem 5 m
FY22 School Improvement Plan.pdf
C.School Land Trust Plan
Vote Debbie Deem
FY22 School Land Trust Plan.pdf
D.FY22 School Calendar
Vote Debbie Deem 5 m
We have drafted a preliminary calendar with important dates. We are still considering what the best course of action is for Fridays.
FY22 OPA School Calendar.pdf
E.LEA Specific License Approval
Vote Debbie Deem 5 m
John Norvell is currently teaching the CTE courses for 8th and 9th grades. He is working toward his licensure, and should be able to be recommended by WGU for licensure. In the meantime, we are recommending him for an LEA specific license to expire 6/2022.
FY21 LEA Specific License Requests 03-2021.pdf
VII. Policies 6:30 PM
A.FY22 OPA Fee Schedule
Vote Debbie Deem 5 m
We sent this to parents, and allowed for input electronically and in person at the January and February Board meetings.
Most adjustments were made to yearbook fees to better reflect actual costs.
7.16.POL Fee Schedule.pdf
B.Benefits Handbook
Vote Debbie Deem 5 m
Changes made to allow employees to roll additional leave forward to future year for anticipated FMLA leave.
Some minor adjustments to calculation numbers to account for a 180 day agreement year.
OPA - Benefits Handbook.pdf
VIII. Committee Reports 6:40 PM
A.Governance
FYI Tyler D'Hulst 5 m
B.Academic Excellence
FYI Molly Ward 5 m
C.Development
FYI Nick Bowsher 5 m
IX. Other Business 6:55 PM
A.Discussion
Discuss William Davis 5 m
Assignments, Discussion, Review as needed.
Date of Retreat: we would like to minimize meetings in June, so we propose moving the Retreat to May, Early June, or July.
X. Closing Items 7:00 PM
A.Adjourn Meeting
Vote
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Drew at asmith@ogdenprep.org, giving at least three hours notice.
Notice of Electronic or Telephone Participation
Electronic Participation may be available at some meetings. Persons wanting to participate electronically should contact Drew at asmith@ogdenprep.org, giving at least three hours notice.