Request for cost Proposal for Professional GIS Services
Notice Tags
Public Utilities
Notice Type(s)
Notice
Event Start Date & Time
November 24, 2020 10:30 AM
Event End Date & Time
December 1, 2020 04:00 PM
Description/Agenda
ESCALANTE CITY
56 NORTH 100 WEST P.O. BOX 189 ESCALANTE, UT 84726
Phone: (435) 826-4644 FAX: (435) 826-4642
REQUEST FOR COST PROPOSAL FOR
PROFESSIONAL GIS SERVICES
Notice to GIS Professionals:
Deadline for all submittals is December 1, 4:00 PM
Electronic Submission: ssteed@escalantecity.com
Introduction and Background
Escalante City is soliciting a Request for Cost Proposal from a qualified firm(s) to serve Escalante City for a geographic information system (GIS) of its culinary water and sanitary sewer systems. Submitting firms must have experience related to GIS and asset management.
Escalante City anticipates selecting one of the responding firms, but there is no guarantee that any responding firm will be selected. Selection of a firm will be based upon the selection criteria outlined below and upon vetting of the qualifying firm by Escalante City.
Scope of Work
Escalante City intends to have a web-based geographic information system (GIS) created for its existing culinary water and sanitary sewer systems. The end product should be accessible to the City through a web browser and mobile devices and include the ability to edit features and content directly within the system. The GIS should include the following data layers:
- Culinary Water System
o Lines
o Meters
o Valves
o Tanks
o Wells
o Hydrants
- Sewer System
o Lines
o Lift Stations
o Connections
o Manholes
Escalante City does not currently have utility data in GIS or other digital formats. The selected firm will build a GIS of the utility systems by collecting features in the field with mapping-grade GPS equipment. Below-ground features may be digitized in GIS software and tied to field-located features. Escalante City will make every effort to supply the selected firm with plan sets, reports, and other documentation that will assist with building the GIS. Feature attributes included in the GIS will be reviewed and approved by the City prior to data collection efforts.
The City anticipates utilizing ArcGIS Online to host the web GIS content. If other web GIS platforms are proposed, the proposal must include all annual hosting and ongoing service fees. Once the web GIS is completed, the City will require hands-on training on how to use the system effectively. The City's preference is to hold the training in person, current health protocols permitting.
Proposal Requirements
Escalante City will review each of the submitted proposals and select a firm based on the cost proposal including scope of work, approach to project, schedule, and fee.
No compensation will be provided to consultants preparing proposals for the project.
Submittal Instructions
Proposals will be received at the Escalante office, via electronic submission at the email address listed below until 4:00 PM on December 1, 2020. The number of pages of the proposal is to be limited to five (5) pages and presented in a letter format. Correspondence, questions and/or clarifications of the proposal procedure should be directed to:
Stephanie Steed
Escalante City
56 North 100 West
P.O. Box 189
Escalante, Utah 84726
Email: ssteed@escalantecity.com
Selection Criteria
Escalante City will utilize the following in selecting the professional GIS firm:
Consultant approach and methodology in completing the requested services.
The ability to perform the services as reflected by workload and the availability of adequate local personnel, equipment, and facilities, as well as companywide resources and personnel to perform the services in a timely manner when requested.
Competitive cost.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disability Act, individuals needing special accommodations during this meeting should notify Stephanie Steed, City Recorder at (435) 826-4644 at least 48 hours prior to the meeting.