General Information

Government Type

Special Service District

Entity

Wasatch Behavioral Health Services Special Service District

Public Body

Wasatch Mental Health Services Special Service District Board

Notice Information

Add Notice to Calendar

Notice Title

Wasatch Behavioral Health Authority Board Minutes April 2020

Notice Tags

Mental Health, Mental Health Professional

Notice Type(s)

Notice, Meeting

Event Start Date & Time

April 15, 2020 09:00 AM

Event End Date & Time

April 15, 2020 11:00 AM

Event Deadline Date & Time

04/13/20 01:00 AM

Description/Agenda

GOVERNING AUTHORITY Commissioner Bill Lee (Chair) BOARD: Commissioner Nathan Ivie Commissioner Tanner Ainge WASATCH BEHAVIORAL Juergen Korbanka, Executive Director HEALTH STAFF: Todd Phillips, Financial Director Randy Huntington, Division Director Catherine Johnson, Division Director Joe McKea, HR Director Marilyn Sanders, Authority Board Secretary Doran Williams, Care Management Director ALSO PRESENT: Ben VanNoy- County Deputy Attorney EXCUSED: Danene Jackson, Utah County SUD PUBLIC NOTICE IS HEREBY GIVEN THAT THE GOVERNING BODY OF THE WASATCH BEHAVIORAL HEALTH SPECIAL SERVICE DISTRICT WILL HOLD A REGULAR PUBLIC MEETING SCHEDULED FOR APRIL 15, 2020 AT 9:00 A.M. AS AN ELECTRONIC MEETING WITH THE ANCHOR LOCATION FOR SAID MEETING TO BE IN THE BOARD ROOM OF THE Wasatch Behavioral Health Westpark Building 750 North Freedom Blvd. Provo, Utah CONSENT AGENDA Approve the Minutes of the March 18, 2020 Governing Body Meeting The minutes were approved upon consent. The rules were suspended at 9:06am as only two commissioners were present at this time. Commissioner Ivie joined in at 9:10am therefore the rules do not need to be suspended anymore. REGULAR AGENDA 1. Presentation and Filing of the Fiscal Year 2021 Tentative Budget by the Budget Officer of Wasatch Behavioral Health Special Service District with the Governing Body a. The numbers have increased substantially due to the SUD group joining us next fiscal year. We have planned for a 2% COLA and have added 2 new school based contracts as the school districts have been anxious to contract with us. Todd went over the fiscal year highlights and these are attached at the end of the minutes. We are waiting to get funding for a receiving center from the state and at this point there is nothing in the budget for this. The Medicaid rates have not been approved yet, however on our end we are evaluating what is anticipated. This continues to be worked on. The commissioners asked about the combined contribution prior to the merger and what this is forecasting now. The match was discussed. The match is 6% of the funding so as WBH grows, the funding and match will grow also as the match is non-negotiable. b. Tanner asked what our combined contribution before the merger was and what are we now forecasting. It was assumed that general funding which is funding in excess of the match, where the match is 6% of the funding therefore as we grow, and the funding grows, the match would also. There is nothing we can do to negotiate the match. Danene looked at the contribution from the county to WBH and she shows a $2 million contribution with the minimum fund match being $361,505. The money received from the county is match or contracts such as jail services and we are not getting any subsidy in addition to the match required by statute. We do not have the detailed information on the yearly operating financials so have taken into consideration what Juergen and Richard have discussed. This year there was $600,000 from the state that seemed to be a one-time payback and as we looked at the funding this year, we noticed that this was not repeating. Todd will make a breakdown for Commissioner Lee for the Total Substance Abuse Funding of the proposed amount of $6,567,765. 2. Set Public Hearing on the Tentatively Adopted Fiscal Year 2021 Budget for Wasatch Behavioral Health Special Service District (Suggested Date: May 13, 2020 at 9:00 a.m. at the Wasatch Behavioral Health Westpark Building, 750 North Freedom Blvd., Suite 300, Provo, Utah) Motion: Commissioner Ainge made a motion to Set a Public Hearing on the Tentatively Adopted Fiscal Year 2021 Budget for Wasatch Behavioral Health Special Service District for the suggested date: May 13, 2020 at 9:00 a.m. at the Wasatch Behavioral Health Westpark Building, 750 North Freedom Blvd., Suite 300, Provo, Utah. This motion was seconded by Commissioner Ivie. The motion passed 3-0. 3. Approve a Business Associate Agreement/Qualified Service Organization Agreement between Utah County and Wasatch Behavioral Health Special Service District a. Ben has reviewed these agreements and explained that this is an agreement between WBH and the County to satisfy HIPAA and privacy policies so the two entities can share client information. Motion: Commissioner Ainge made a motion to approve the Business Associate Agreement as stated in agenda item #3. Commissioner Ivie seconded this motion. The motion passed 3-0. 4. Adopt a resolution approving and authorizing the signing of Amendment to Interlocal Cooperation Agreement No. 2019-843 between Utah County and Wasatch Behavioral Health Special Service District for the Fiscal Year 2020 contract match a. This is our annual county and WBH contract. We are amending the current contract with the name change. The name, Wasatch Mental Health, can be used until June of this fiscal year. Another amendment is the purpose of the agreement, whereas now the purpose includes SUD services excluding prevention as it is part of the county. This amendment includes the PTO, sick leave time and maximum amount of dollars that can be spent within the aDDAPT WMH transfer. As of June, Wasatch Behavioral Health will officially take over instead of just managing on behalf of the county. Since the current Authority Board is the board for WBH and SUD, Ben assured that they can act for both and can do these meetings combined instead of as two separate board meetings. Motion: Commissioner Ainge made a motion to adopt the resolution as stated in agenda item #4. Commissioner Ivie seconded this motion. The motion passed 3-0. 5. Discuss a Resolution amending Resolution No. 2003-47 regarding services provided by Wasatch Behavioral Health Special Service District a. Resolution 2003-47 was a resolution passed by the county commission creating WMH. It lists that its purpose is to provide mental health services and we need to amend this to provide SUD services. This then authorizes WBH as a special service district to authorize as well. 6. Discuss transfer of County assets to Wasatch Behavioral Health Special Service District for operation of substance abuse treatment services a. This was a discussion on what to do financially during the transfer of some assets such as the Foothill building, the Payson building lease and payback clause, computers, office supplies, televisions, accounts receivables, and vehicles. The Executive Team at WBH has been having these discussions and acknowledges that they need to understand each record keeping system for the various departments. We are in the process of setting up internet and phones for everyone. Juergen's hope for the 3rd floor was to vacate by July 1st for those who are in SUD. Juergen suggested that Todd, Danene, Bert and him get together to present a proposal for some details of this. After June 30th there will be some receivable balances from the county for services rendered by current constellation. Todd suggested that those payments, remits, etc. remain with the county though there has not been discussion with this. It also depends on how the services were purchased such as grant funding process or county. Ben suggested to have a meeting for the grant funding services with Pat, Ben and Doran. Robert Johnson would be the main person to talk to in regards to grants. 7. Vantage Point North Funding Request a. The whole operation would be about $1.5 to a $2 million operation. Various cities have been contacted as a funding source. Juergen asked the commission for $25,000 indexed annually with a 2% increase for inflation for this. Commissioner Lee commented that with everything going on he hasn't looked into this yet and he needs more information regarding flexibility, retract-ability, etc. Tanner asked if we could put together a document that summarizes what the ask is. Juergen will bring something to the next meeting and will share more information in the meantime. 8. Approve an Agreement with Provo Canyon Behavioral Hospital a. This is an increase of $25 per day. Ben has reviewed this contract. Motion: Commissioner Ainge made a motion to approve regular agenda item #8. Commissioner Ivie seconded this motion. The motion passed 3-0. 9. Director's Report a. Briefing/ QUAPI Report i. The data doesn't reflect everything going on with COVID19 because it is trailing by 6-8 weeks. We have progressively implemented people working from home. We have also created a timesheet code so we can see what COVID19 costs us when they must work from home and don't have enough stuff to do. The good news is that it has been astounding how well staff and clients have adapted to the technology. We have created a report to see how many telehealth services have been provided. We will see an impact on billable services. Residential programs have some more definitive protocol if someone was to be affected. ii. The first meeting with the new SUD Clinical Program Manager leadership team happened this week and it should be more articulated next week. We moved the youth program into our vacated WRC building. iii. Commissioner Lee mentioned that there is a weekly meeting discussing COVID19 and the homeless population in Utah County. Juergen will connect with Ralph Clegg to join this meeting. 10. Review and Acceptance of February, 2020 Financial Report a. We had a net income and the cash has increased a little. Our bottom line is based off of inpatient experience and the number of business days in the month showing that we are right on track. Motion: Commissioner Ainge made a motion to accept the February, 2020 Financial Report. Commissioner Ivie seconded this motion. The motion passed 3-0. 11. Review and Acceptance of Expenditure Report Summary for the month ending February 29, 2020 a. The report is presented in total for consideration and there were no questions. Motion: Commissioner Ainge made a motion to accept the Expenditure Report for the month ending February 29, 2020. Commissioner Ivie seconded this motion. The motion passed 3-0. Motion: Commissioner Ivie made a motion to strike regular agenda items #13, #14, and #15. Commissioner Ainge seconded this motion. The motion passed 3-0. 12. Approve and Set a Date, Time and Location for a Closed Meeting to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual or Individuals (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) Motion: Commissioner Ivie made a motion to Approve and Set a Date, Time and Location for a Closed Meeting to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual or Individuals for today's date, Wednesday, April 15, 2020 at this location following the completion of the regular agenda and work session agenda items. Commissioner Ainge seconded this motion. The motion passed 3-0. 13. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss Pending or Reasonably Imminent Litigation (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) 14. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property, Water Rights, or Water Shares (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) 15. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss the Sale of Real Property, Water Rights, or Water Shares, Previously Publicly Noticed for Sale (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) WORK SESSION PUBLIC COMMENT In Compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Marilyn Sanders at (801) 852-4704 at least one day prior to the meeting. There was no public comment. Motion: Commissioner Ivie made a motion to adjourn the meeting at 10:43am and this was seconded by Commissioner Ainge. The motion passed 3-0.

Notice of Special Accommodations (ADA)

NA

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

750 N Freedom Blvd
3rd Floor- Administration
Provo, 84601
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Contact Name

Jennie Reese

Contact Email

jreese@wasatch.org

Notice Posting Details

Notice Posted On

April 20, 2020 11:42 AM

Notice Last Edited On

April 20, 2020 11:42 AM

Deadline Date

April 13, 2020 01:00 AM

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