General Information

Government Type

Special Service District

Entity

Wasatch Behavioral Health Services Special Service District

Public Body

Wasatch Mental Health Services Special Service District Board

Notice Information

Add Notice to Calendar

Notice Title

Wasatch Mental Health Authority Board Minutes for March 18, 2020

Notice Tags

Mental Health, Mental Health Professional

Notice Type(s)

Meeting

Event Start Date & Time

March 18, 2020 09:00 AM

Event End Date & Time

March 18, 2020 11:00 AM

Event Deadline Date & Time

03/16/20 01:00 AM

Description/Agenda

GOVERNING AUTHORITY Commissioner Bill Lee (Chair) BOARD: Commissioner Nathan Ivie Commissioner Tanner Ainge WASATCH MENTAL Juergen Korbanka, Executive Director HEALTH STAFF: Todd Phillips, Financial Director Randy Huntington, Division Director Catherine Johnson, Division Director Joe McKea, HR Director Marilyn Sanders, Authority Board Secretary ALSO PRESENT: Ben VanNoy- County Deputy Attorney EXCUSED: Doran Williams, Care Management Director PUBLIC NOTICE IS HEREBY GIVEN THAT THE GOVERNING AUTHORITY BOARD OF THE WASATCH MENTAL HEALTH SERVICES SPECIAL SERVICE DISTRICT WILL HOLD A REGULAR PUBLIC MEETING SCHEDULED FOR MARCH 18, 2020 AT 9:00 A.M. AS AN ELECTRONIC MEETING WITH THE ANCHOR LOCATION FOR SAID MEETING TO BE IN THE BOARD ROOM OF THE Wasatch Mental Health Building 750 North Freedom Blvd. Provo, Utah CONSENT AGENDA Approve the Minutes of the February 26, 2020 Governing Authority Board Meeting This was approved upon consent. REGULAR AGENDA 1. Approve Agreement with Nebo School District 2. Approve Agreement with Mountain Grove Counseling 3. Approve Agreement with Carissa Thurman, LCSW 4. Approve Agreement with Utah Department of Health 5. Approve Jilliane Jensen to be on the Youth Services Advisory Board MOTION: A motion to approve regular agenda items #1-#5 was made by Commissioner Ivie and seconded by Commissioner Ainge. Motion passed 3-0. 6. Discuss affordable housing partnership in Payson a. We have a long partnership with Utah County and Provo Housing. Utah County has been working with us to build single occupancy housing units. We have land in Payson, and the plan would be to either lease or sell the property to the Housing Authority. We would lease or sell the property at a nominal price of $1. Essentially, we would provide the land, and the Housing Authority would provide the financing and management of the units to be exclusively occupied by WMH clients. 7. Discuss VP North expansion a. The state is ready to buy a building and remodel it to accommodate a Vantage Point in the North part of the county. They would own the building and we would run the program. Juergen noted that he will eventually bring a formal proposal requesting the county contribute $25,000 (indexed for inflation) annually toward the operating costs of this program. Answers are not needed yet, however Juergen just wanted the board to be aware of this. There are other partners that have been asked to help fund this program such as the state, DCFS, JJS, as well as each North County city that would benefit from this, school districts, etc. We would not have any capital investment layout, and the contract would be with the state. 8. Discuss legal issues of aDDAPT Merger a. Ben brought up legal issues that he wanted to address. A special service district can only provide certain care which is health care. There are two different ways to address this when it comes to merging; form a new special service district or add a service to the special service district. He explained that the second option would be the easiest way to merge because we would need to redefine the healthcare meaning of the special service district by adding in substance use treatment and then amend this document. Ben will look into whether the SUD and WMH boards need to remain separate even though it will be the same people on the board. Ben has been talking with other counties who are in similar situations. It was asked if the state could contract directly with WMH since we are a quasi governmental agency and part of the county. The mental health authority act has the commissioners remain as that authority. We don't have the contractual agreement that you would have with a 501c3. The special service aspect is making it difficult. Ben will be on a conference call with the Division and invite Juergen in on this. During the merger, the county will have to do a business associate agreement. Because WMH is absorbing SUD, they will have to be 42cfr compliant. Ben is experienced in this training. Ben has been working with Pat Bird and Doran to go through every contract. All aDDAPT contracts will be assigned to WMH. 9. Adopt or Deny a Resolution Approving the Name Change of Wasatch Mental Health Services Special Service District a. The new name will be Wasatch Behavioral Health Special Service District. This was accelerated because of the timeline of needing to produce new handbooks 90 days in advance. The process on this will be that it will be adopted here, then go to the lieutenant governor's office. Once we receive the certificate back from that office, then it will be legal to use. MOTION: A motion to approve regular agenda item #9 was made by Commissioner Ivie and seconded by Commissioner Ainge. Motion passed 3-0. 10. Director's Report a. Briefing/ QUAPI Report i. The Merger: We were able to distribute the offer letters on Monday. Juergen has been taking time to visit many of the SUD staff during lunch sessions to answer questions. The deputy directors did not get offer letters because they will need to interview for their positions. ii. COVID-19: This was a discussion on the current pandemic, COVID19. No programs have been closed yet and we are trying to take a balanced response at taking precautions with the safety of staff and clients but also providing services for clients in need. At any given time, we have 2500 people in our community relying on our services. Medicaid has temporarily relaxed the billing requirements and allowed it so that telephone and telehealth is billable for this time. We have sent out emails encouraging staff to increase hygiene efforts, telecommuting where possible, and staying home when sick. We are actively discussing a contingency plan if and when someone in our facilities gets the Coronavirus and how we will respond especially in residential facilities. We have all acknowledged that anything we apply today is subject to change. We are communicating with staff and the management team via email about this. Importantly, we want to have a calibrated response where Juergen is meeting daily with the Executive Team on how to respond as an agency. We have involved aDDAPT in what we are doing and what they are doing for measured responses to continue to provide services to the extent necessary. iii. The GIANT Steps Auction has been postponed and there will be a smaller online auction since some items will expire. The new date will likely be moved to August. The WMH conference in May will be discussed being canceled in the next executive meeting. The statewide Generations conference has been pushed to August. Many of the meetings have been canceled or moved to an electronic format such as Zoom. Catherine will send a link to Commissioner Lee regarding the auction. iv. They discussed the telehealth scenarios and how it works. At this point we are not experiencing long wait times. With our therapists, they are ready by the phone because they are expected to use this form to conduct appointments. MOTION: A motion to strike regular agenda items #11, #12, #13 and #14 was made by Commissioner Ivie and seconded by Commissioner Ainge. Motion passed 3-0. 11. Approve and Set a Date, Time and Location for a Closed Meeting to Discuss the Character, Professional Competence, or Physical or Mental Health of an Individual or Individuals (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) Next month there will be a closed meeting. 12. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss Pending or Reasonably Imminent Litigation (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) 13. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss the Purchase, Exchange, or Lease of Real Property, Water Rights, or Water Shares (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) 14. Approve and Set a Date, Time and Location for a Closed Meeting for a Strategy Session to Discuss the Sale of Real Property, Water Rights, or Water Shares, Previously Publicly Noticed for Sale (Suggested for today's date, at this location, following the completion of the regular agenda and work session agenda items) (Announce the vote of each Commissioner) WORK SESSION PUBLIC COMMENT In Compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Marilyn Sanders at (801) 852-4704 at least one day prior to the meeting. There was no public comment. Todd asked about items of financial cutover and wanted to know if we need to prepare a proposal and how involved the commissioners need to be. Commissioner Lee does not want to be in the discussion or negotiation but would like to know about the proposals only. MOTION: A motion to adjourn the meeting was made by Commissioner Ainge and seconded by Commissioner Ivie. Motion passed 3-0.

Notice of Special Accommodations (ADA)

In Compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Marilyn Sanders at (801) 852-4704 at least one day prior to the meeting.

Notice of Electronic or Telephone Participation

In Compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Marilyn Sanders at (801) 852-4704 at least one day prior to the meeting.

Meeting Information

Meeting Location

750 N Freedom Blvd.
Suite 300
Provo, 84601
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Contact Name

Jennie Reese

Contact Email

jreese@wasatch.org

Notice Posting Details

Notice Posted On

March 20, 2020 03:59 PM

Notice Last Edited On

March 20, 2020 03:59 PM

Deadline Date

March 16, 2020 01:00 AM

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