CENTRAL WASATCH COMMISSION ORGANIZING MEETING AGENDA
MONDAY, JULY 17, 2017 - 4:00 to 6:00 P.M.
SANDY CITY HALL, COMMUNITY ROOM
10000 SOUTH CENTENNIAL PARKWAY, SANDY, UTAH
A. CALL TO ORDER
a. Fred Finlinson, Organizational Legal Counsel, will conduct the meeting until the Commission appoints Appointed Commissioners, after which the Commission Chair will conduct the remainder of the meeting.
b. Pledge of Allegiance
B. ADMINISTRATIVE REPORT ON THE CENTRAL WASATCH COMMISSION ('CWC') ORGANIZATION - Conducted by Fred Finlinson
a. CENTRAL WASATCH COMMISSION INTERLOCAL AGREEMENT with exhibit A: Mt. Accord and B: Project Study Area Map.
b. CERTIFICATION OF CWC by Organizing Entities, 3/7/2017 - 5/30/2017
c. NOTICE OF IMPENDING BOUNDARY ACTION, delivered 6/19/2017
d. CERTIFICATE OF CREATION issued by the Lt. Governor, 6/29/2017
e. CERTIFICATION OF CWC COMMISSIONERS by Organizing Entities.
i. Salt Lake County: Mayor Ben McAdams
ii. Salt Lake County Council At-Large: Councilman Jim Bradley
iii. Salt Lake City Corporation: Mayor Jackie Biskupski
iv. Sandy City: Mayor Tom Dolan
v. Cottonwood Heights: Mayor Kelvyn Cullimore
f. INTERLOCAL ASSIGNMENT, ASSUMPTION & CONSENT AGREEMENT, Signed by Cottonwood Heights, Draper City, Metropolitan Water District of Salt Lake & Sandy, Park City, Sandy City, Salt Lake City, Salt Lake County, Summit County, Town of Alta. UDOT, UTA, and WFRC are expected to sign the agreement at the meeting. Requires action as noted below on the part of CWC.
C. ELECTION OF OFFICERS - Conducted by Fred Finlinson
a. Chair
b. Co-Chair
c. Secretary
d. Treasurer
D. APPOINTMENT OF APPOINTED COMMISSIONERS - Conducted by Fred Finlinson
a. Representing the Wasatch Back: Andy Beerman, Councilman, Park City
b. Representing UDOT: Carlos Braceras, Executive Director, UDOT
Appointment is subject to approval of the legislative body of each of the Members and is effective the date of the last legislative body's approval.
E. RESOLUTION APPROVING THE ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT BETWEEN THE PHASE II PARTIES AND CENTRAL WASATCH COMMISSION - The ILA Assignment, Assumption and Consent Agreement is part of the meeting information distributed with the Organizing Meeting Agenda, see B.f. above.
F. RESOLUTION APPROVING THE ASSIGNMENT OF CONTRACTS FROM WASATCH FRONT REGIONAL COUNCIL TO THE CENTRAL WASATCH COMMISSION - A copy of the WFRC Assignments are part of the meeting information distributed with the Organizing Meeting Agenda.
G. DISCUSSION AND ADOPTION OF BYLAWS/ADMINISTRATIVE POLICIES AND PROCEDURES FOR THE CENTRAL WASATCH COMMISSION - A copy of the Central Wasatch Commission Bylaws/Administrative Policy and Procedures Manual is part of the meeting information distributed with the Organizing Meeting Agenda.
H. 2017-2018 TENTATIVE BUDGET - A copy of invoices is part of the meeting information distributed with the Organizing Meeting Agenda.
a. MOTION AUTHORIZING THE PAYMENT OF CWC ORGANIZATION STARTUP EXPENSES in the amount of $98,423 incurred between January 1, 2017 and July 17, 2017.
b. MOTION TO SET THE DATE AND TIME OF A PUBLIC HEARING TO CONSIDER ADOPTING THE FY2018 BUDGET.
I. DISCUSSION OF CENTRAL WASATCH COMMISSION STAFFING PRIORITIES - Discuss the staffing priorities and procedures for various organizational functions and services, such as:
a. Executive Administration or Director
b. Communications & Public Outreach
c. Legal Services
d. Accounting Services
e. Independent Auditor
f. Government Relations for Utah and the Federal Government
g. Environmental Adviser
h. Stakeholder Council/Task Force Management
i. Other
MOTION AUTHORIZING A HIRING & PROCUREMENT COMMITTEE - The CWC Hiring & Procurement Committee, to be made up of representatives from each of the four Organizing Entities, will conduct all aspects of the procurement for Commission services noted above, and make recommendations to the CWC Board regarding procurement of staff functions.
J. AUTHORIZATION TO ESTABLISH OPERATIONAL SYSTEMS - The independent contractors and subcontractors (the 'organizing administration') providing organizational start up services through the WFRC Program Management contract will establish operational systems under the direction of the CWC Chair and Co-Chair. Operational systems include, but are not limited to:
a. Management Systems: insurance, governance, bylaws, etc.
b. Financial Systems: bank account, internal controls, accounting, tracking, reporting, etc.
c. Organizational Systems: Communications, website, GRAMA procedures/forms, public engagement, Stakeholder Council, etc.
K. AUTHORIZATION TO ISSUE INVOICES TO PARTIES SUBJECT TO THE ASSIGNMENT AGREEMENT FOR 2ND YEAR FUNIDNG OBLIGATIONS - The organizing administration is authorized to issue invoices to the Phase II Parties.
L. ADOPTION OF THE 2017 MEETING SCHEDULE - The CWC regular meeting schedule through the end of 2017 is:
Thursday, September 7, 2017 at 3:00 - 5:00 pm, Location TBD
Wednesday, October 18, 2017 at 3:00 - 5:00 pm, Location TBD
Monday, December 4, 2017 at 3:00 - 5:00 pm, Location TBD
M. STAKEHOLDER COUNCIL - The organizing administration will create an application form and process to facilitate the appointment of Stakeholder Council Members and Officers at a subsequent CWC meeting. This work will be under the direction of the CWC Chair and Co-Chair.
N. OTHER BUSINESS
O. ADJOURNMENT
ANTICIPATED FUTURE AGENDA ITEMS
Stakeholder Council appointments
Project Updates
Cottonwood Transportation Study
Central Wasatch National Recreation and Conservation Area Bill
Environmental Dashboard
I-80 Corridor Study
Adoption of additional bylaws and policies & procedures
Report on Appointed Commissioners
Public budget hearing and adoption
CERTIFICATE OF POSTING
On or before 5:00 p.m. on Wednesday, July 12, 2017, the CWC does hereby certify that the above notice and agenda was 1) posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701 and 2) provided to the Member Entities to post at their respective locations and 3) provided to The Salt Lake Tribune and/or Deseret News and to a local media correspondent.
Final action may be taken in relation to any topic listed on the agenda, including but not limited to adoption, rejection, amendment, addition of conditions and variations of options discussed. Members of the Commission may participate electronically. Meetings may be closed for reasons allowed by statute.
People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request, please contact Aimee Baarz, 801-456-1475 or aimee@exoro.com.
Accessible parking spaces are available in the east lot of Sandy City Hall and the accessible entrance is on the east side of the building.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify a representative at the public entity hosting the meeting, five business days prior to the meeting date.