General Information

Government Type

Municipality

Entity

Woodruff

Public Body

Town Council

Notice Information

Add Notice to Calendar

Notice Title

Woodruff Town Board Meeting Minutes 7/21/26

Notice Type(s)

Meeting

Event Start Date & Time

July 21, 2026 05:00 PM

Event End Date & Time

July 21, 2026 06:25 PM

Event Deadline Date & Time

07/21/26 06:25 PM

Description/Agenda

Woodruff Town Board Meeting July 21, 2026 Minutes from the Woodruff Town Board meeting held July 21, 2026 at the Town Hall at 5:00 p.m. Those present: Mayor Monika Schulthess (435) 881-9098, mayor@woodruff.utah.gov Board Members: Tyler Walker (801) 589-4588, tylerbrianwalker@gmail.com Joel Marler (by phone) (801) 567-1195, joelmarler@me.com Raymond Frandsen (801) 448-1545 Briton Brown (801) 243-2238, briton259@gmail.com Clerk: Allie Deru (435) 233-2264, clerk@woodruff.utah.gov Mayor Monika Schulthess opened the meeting. The 4th of July celebration had a great turnout. Everything worked out well and it was a success. Allie Deru presented the board with numbers from the 4th of July. It was a good year for the town. Donations helped a ton. Joel Marler asked about being able to use a credit card at next year's celebration. Allie also brought up the idea of accepting online payments particularly for the water fund. Credit cards have a 2.9% fee and bank transfers have a 1% fee. Allie brought up the idea of combining all funds into one QuickBooks account and use online billing. Cards could also be accepted through QuickBooks. People may appreciate the convenience of using a card particularly at the rodeo. Allie will look into a terminal through QuickBooks and have a plan for next year's celebration payments that will be voted on next month. The board thought the vendors were great and wondered about doing more next year. They are a good addition and could potentially charge more for vendor fees next year, potentially capping it at five if needed. The parade and weather and fireworks all turned out great. Joel suggested writing a thank you letter to commissioners and also make sure to invite Mitch Jessen to the thank you dinner that the town does every year. The electrical work needs to be looked into at the pavilion because the breakers kept getting tripped. Monika also suggested adding in some exhaust fans to keep the smoke out of the pavilion while cooking burgers. The pavilion also needs another fridge because the current fridge kept freezing the cans of pop. The new fridges purchased this year worked great so Monika suggested getting one more for next year. Monika wondered about putting the water heater up high to provide some more space and add in a stainless steel sink to wash things. Joel is going to look at putting some shelves in to provide more storage space. Next year we will not order chips, there were plenty of hamburgers but we bought too many buns. The frozen hamburgers and delivered ice both worked great. Snowcones could be $2 next year instead of $1. Joel presented a new town protocol suggestion. He proposed putting all scheduling online for both the town hall and pavilion so that everyone can see and access it at anytime through Google. There can also be a spot to list expenses and time sheets. There's also a spot where the public could reserve these places online through Google Workspace. Joel suggested putting a QR code on the pavilion and town hall that could be used to book a reservation. He also suggested Google Keep where you can post notes and list things that need to be done. Paul could then get on Keep to view the notes or if Paul could use help with something then the board members could see what is coming up and could help if needed. It could also be used to post supplies that need to be picked up so if someone is already in town, they could grab what is needed. This is to hopefully save time and show complete transparency and better communication between the board. Joel Marler made a motion to implement this new system for 90 days. Tyler Walker seconded the motion. Motion carried unanimously. Monika is going to share the link with the board members. There will be a Keep note of any questions or concerns. Documents could also be put on there that need to be seen by the board. Google Workplace is also another thing that could be used but needs to be researched a little more. Monika created a new town hall rental agreement and pre-rental and post-rental cleaning schedule. Each board member is going to take a month at a time to check the town hall before and after rentals. Any person renting the town hall can get in the night before to decorate if nobody is renting it that day. Briton Brown made a motion to approve the new rental and cleaning agreement. Tyler Walker seconded the motion. Motion carried unanimously. All town employees will have time sheets online and expenses can be added on there as well. Hopefully this will save special trips to town that can be picked up by somebody or if there's a project that Paul needs help with then the board can see that. The board decided to pay 76 cents per mile and can reimburse people for gas who must make special trips to pick up things for the town. The goal is transparency for the town. It will be a learning curve about how to best reimburse gas. Tyler Walker made a motion to approve 76 cents per mile for gas reimbursement. Raymond Frandsen seconded the motion. Motion carried unanimously. There was a suggestion to sell coffee next year with breakfast burritos during slack. It was also suggested to buy fake flowers next year that can be used year after year to reduce cost of real flowers. Raymond suggested getting a solar light for the top of the flagpole at the arena. The board decided to buy around five new flags each year to keep the flags in good condition without spending a ton of money at once. Monika will be ordering more cleaning supplies. Raymond got a quote for twelve speed limits and six no motor vehicle signs that he presented to the board. The board discussed locations where the signs will be placed. Briton Brown made a motion to approve the purchase of signs. Raymond Frandsen seconded the motion. Motion carried unanimously. Briton Brown made a motion to approve the July minutes. Joel Marler seconded the motion. Motion carried unanimously. Tyler Walker made a motion to approve the August bills. Briton Brown seconded the motion. Motion carried unanimously. Louie Stuart talked to the board about putting in a return alley at the rodeo grounds. For the fair roping, they will install a temporary one but he said it would be a good idea to put in a permanent one. The bleachers need to be higher for a return alley. The town is hoping to get some grant money for bleachers soon so it may work well. The town could potentially pay for the materials and Wynn Huffaker to weld it. Louie can look into how much that would cost. The town is planning to apply for money for bleachers for the TRT county grant this year. Paul Webb is going to get a quote to fix the spigots that water the trees along Main Street. Meeting was adjourned at 6:25 p.m. _______________________________________ Clerk

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify the town clerk at 435-793-4201.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

195 South Main
Woodruff, UT 84086
Show in Apple Maps Show in Google Maps

Contact Name

Allie Deru

Contact Email

clerk@woodruff.utah.gov

Notice Posting Details

Notice Posted On

August 26, 2026 03:01 PM

Notice Last Edited On

August 26, 2026 03:01 PM

Deadline Date

July 21, 2026 06:25 PM

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.