DVF SSD BOARD MEETING AGENDA
16 July 2026, 7:00pm
1. Call to order/roll call/pledge Alan Burns, Chair
2. Approval of Agenda Alan Burns, Chair
3. Approval of 21 May 2026 Board Meeting Minutes Alan Burns, Chair
4. Approval of 18 June 2026 Board Meeting Minutes Alan Burns, Chair
5. Treasurer's Report Pat Johnson, Treasurer
6. Review/update of Payroll LOC Pat Johnson, Treasurer
7. Discussion/vote to approve revised Payroll Line of Credit to $450,000
via Resolution R-2026-0716 Pat Johnson, Treasurer
8. Discussion/vote approve draws on Payroll Line of Credit to $400,000 Pat Johnson, Treasurer
9. Update: Policies and Procedures Manual revision Doug Markham
10. Member(s) of the Month: June 2026 Travis Flygare, Deputy Chief
11. Fire Chief's Report Chris Rieffer, Fire Chief*
12. Seasonal Fire Outlook /Update Allen Cox, Battalion Chief
13. Public Comment: expanded to any relevant DVFR topic. Discussion/vote Alan Burns
14. Other items for discussion
14.1 Items for next month TBD
15. Public Comment Alan Burns, Chair
16. Adjournment Alan Burns, Chair
* Happy Birthday Chief Rieffer
DRAFT DRAFT DRAFT DRAFT DRAFT This is a draft using AI.
Dammeron Valley SSD July 16, 2026, Board Meeting Minutes
Main Topic
Regular monthly board meeting to approve previous minutes, review financial status, discuss and vote on increasing the payroll line of credit, operational updates, public comment policy, and procedural policies.
Item 1. The meeting was called to order at 6:59 pm. Pledge of Allegiance led by Curt Shelley
Item 2. The agenda for the current meeting approval, motion made by Kim Slight, 2nd by Doug Markham, unanimously approved.
Item 3. Board meeting minutes from May 21, 2026, approval, motion made by Doug Markham, 2nd by Kim Slight, unanimously approved.
Item 4. Board meeting minutes from June 18, 2026 approval, motion made by Kim Slight, 2nd by Doug Markham, unanimously approved.
Item 5. Treasurer's Report (as of June 30, 2026):
o Statement of Financial Position:
Operations Checking: $123,052
Money Market Operating Reserve: $20,626
Money Market Capital Funds Reserve: $33,274
Accounts Receivable: $287,341.15 (includes prior year fees and unpaid DNR invoices)
Total Fixed Assets: $4,793,778
Zions Bank Credit Card (Wildland): $8,994
Ramp Credit Card (Fuel): $6,931
Affinity HR Line of Credit: $178,748
Total Liabilities: $578,585
Net Equity: $1,215,192 (an increase of ~ $90,000 from the prior month)
o Statement of Activity (Year-to-Date, Jan-Jun 2026):
Total Operational Expense: $596,623
Operational Revenue (Fees): $274,119
Net Revenue from REMS: $177,323
Net revenue from revenue-generating programs (Wildland, REMS) is covering the operational deficit.
Total Net Gain for the year to date: $77,935.
o Insurance Update:
Auto liability, property, and workers' comp renewed with My Trust (Utah Local Governments Trust).
Board retained the $5 million liability limit; premium increased by ~ $1,500.
Total annual premium: $22,769, due in August; invoice not yet received.
- Accounts Receivable:
o Current AR approximately $400,000, excluding recent deployments.
o Five recently deployed but unbilled units expected to add ~ $200,000.
o Projected AR expected to reach at least $600,000 by end of July 2026.
o Checks totaling $251,000 were received from DNR on 16.07.2026; to be applied against outstanding receivables and the line of credit balance.
Item 6. Payroll Line of Credit (PLOC) / Credit Limit Resolution:
o Current Affinity HR line of credit used to cover timing gap between paying deployment expenses and receiving DNR payments; current limit $300,000 at 6% interest.
o Anticipated balance will soon exceed $300,000.
o Affinity HR offered to increase the line to $450,000 under the same terms; amended agreement dated 16.07.2026 submitted for board approval.
Item 7. Resolution to increase the credit limit from $300,000 to $450,000.
o Discussed previously via email and in person and distributed for review. Alan Burns made a motion to approve, with a 2nd from Kim Slight. Roll Call Vote:
Ayes: Kim Slight, Alan Burns, Pat Johnson, Doug Markham
Nays: Olivia Anderson
Motion passes with a 4 to 1 vote.
Item 8. Proposal to increase the approved draw ceiling on the PLOC from $300,000 to $400,000 to ensure operational continuity.
o Discussed previously via email and in person and distributed for review. Pat Johnson made a motion to approve, with a 2nd from Kim Slight. Roll Call Vote:
Ayes: Kim Slight, Alan Burns, Pat Johnson, Doug Markham
Nays: Olivia Anderson
Motion passes with a 4 to 1 vote.
Item 9. Policies and Procedure Manual:
o Manual under review; portions will be assigned to each board member for individual review followed by one-on-one discussions before a formal meeting.
Item 10. Member of the Month
o Member Recognition: Member of the month: Kelsey Skinner, Firefighter/AEMT, highly active in hazmat training.
Item 11. Chief's Report
Operational Updates:
o Staffing & Training:
EMT-B training class in progress with ~ 18 students; serves as a revenue program.
Eight certified firefighter interns onboarding on 17.07.2026 through agreement with Dixie Tech; provides staffing at reduced cost.
Item 12. Wildland Deployments:
Three brush trucks and a rescue team are currently deployed in Utah amid a disastrous fire season.
Expected revenue approximately $450,000 from these deployments, with 50% coming to the organization after their two-week roles.
Organization expects to meet or exceed its $1.6 million budget target for the wildland program from approved invoices.
o Community & Insurance:
Recent Cottonwood fire destroyed 186 structures; many residents face total loss due to insurance caps.
Department focused on fire prevention, lot assessments, and maintaining high protection levels to help residents keep insurance eligibility in a high-risk area.
Item 13. Public Comment
Policy and Procedures for Public Comment:
o Chair outlined rules for public comment: state name, two-minute maximum, comments specific to agenda items, and provided contact information for board members and the fire chief for follow-up.
o Discussion on amending the public comment policy to be more effective than end-of-meeting 'lip service.'
o Proposed structure: allow residents a two-minute presentation, then the board decides whether the topic warrants immediate dialogue, further research, or placement on a future agenda.
o Drafting a formal written amendment to the public comment policy is planned for a future vote.
Item 14. Other items for discussion next month? None.
Item 15. Public Comment:
o Treasurer's Report discrepancy raised by Mark Delahoussaye: verbal numbers did not match the written report (as of June 30), making real-time, unwritten figures hard to follow. Is there a way to simplify the report to show only Income and Expenses and leave off assets? Needs to be easier for EVERYONE to understand.
o Board explained necessity and risks of increasing the line of credit:
o Credit line essential for managing cash flow, especially to meet payroll while awaiting secure but delayed DNR payments.
o The 6% interest rate from Affinity HR is considered very reasonable for a revolving line.
o Without ability to deploy crews (e.g., all crews currently in Utah), the department cannot generate revenue and fails to assist in wildfire situations.
o Jasmine Robertson was concerned that if the district defaults, financial burden falls directly on Dammeron Valley residents; no state/county bailout.
o Goal is to use wildfire deployment revenue to avoid raising resident fees and potentially lower them in the future.
o A board member estimated approximately $600,000 in accounts receivable and $300,000-$400,000 in liabilities, placing the department about $200,000 ahead.
o Future financial aim: build a reserve to cover expenses without relying on the credit line; other districts are looking to model the successful wildland program.
Item 16. Olivia Anderson made a motion to adjourn the meeting at 7:56 pm. Doug Markham 2nd, approved.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations during this hearing should notify the Dammeron Valley Fire Special Service District Chairman of the Board, Alan Burns, at least three days prior to the hearing.
Notice of Electronic or Telephone Participation
Policy: This shall be known as the Dammeron Valley Fire Special Service District Electronic Board Meeting Policy.
In compliance with Utah State Code 52-4-207
Title 52
Chapter 4
Section 207
Other Information
DVFD is located on the east side of Highway 18, about half way between Mile Markers 17 & 18, the second building after the mail box pods on the North side of the street.
Alan Burns- Board Chair
Pat Johnson- Treasurer
Olivia Anderson- Clerk
Doug Markham- Member
Kim Slight- Member