Board of Directors Meeting Minutes
January 8, 2026
1160 N. 645 West, Washington, Utah
Zoom link: https://bit.ly/4dchFxN
Agenda Item
Presenter
Action taken
Time
Board training
Chair Adams
Pyramid of Influence (The Arbinger Institute): How to improve mindset, working on recognizing outward focus vs. inward focus.
5:30pm
Board Meeting Call to Order
Chair Adams
Board Members in Attendance: Jamee Adams (Chair) |Marisa Granado (Secretary) | Elizabeth Chesley |Shelby Bridges |Matt McDonald (via Zoom)
Others in Attendance: Brian Clyne (Director), Kasidi Havens (Assistant Director) arrived at 6:07pm, Jana Rae Warren (new board member) left at 6:51pm, Nate Adams (Red Apple) joined via Zoom at 6:15pm.
Reading of School Vision and Mission Statement by Elizabeth Chesley.
Adjournment set for 7:30PM.
6:04PM
Approve Minutes from Previous Meetings
Chair Adams
Motion: Marisa Granado motions to approve the Board Meeting Minutes from November 13, 2025.
Elizabeth Chesley seconds.
Ayes: Jamee Adams, Shelby Bridges, Marisa Granado, Elizabeth Chesley, Matt McDonald
Nays: None
Abstains: None
The motion is passed.
Elizabeth Chesley motions to approve the Board Meeting Minutes from December 2, 2025.
Shelby Bridges seconds.
Ayes: Jamee Adams, Shelby Bridges, Marisa Granado, Elizabeth Chesley, Matt McDonald
Nays: None
Abstains: None
The motion is passed.
Public Comment
Chair Adams
*Please note that the Board will not take action on any items introduced during
his portion of the meeting according to Utah Code 52-4-202(6)(b)
none
Enrollment
Chair Adams
Enrollment: 232 students current January 5, 2026 provided by Kasidi Havens.
Administrative Report
Director Brian Clyne
Program
Landscaping and Turf project installed and ready for use. In the next couple weeks reimbursement from city will follow after certification. Shade structures and rock structures to be added in future and hope to have fundraising from PTVO to support additional costs.
New students: families new to St. George area 8 total. Brian is continuing tours and may gain 4 additional students soon.
Fiscal Policies Update: Review rough draft policy. Nate suggests doing a simpler policy for audits, want oversight and responsibility, don't want too many details that are easy to overlook and then run into issues. Brian and Kasidi will collaborate with Nate to update policy.
Lead Forward Presentation to USBE: Brian and Kasidi presented mentor/mentee experience collaborating and meeting with another Montessori project-based school.
Courageous Principal Invitation: meeting with other principles around the nation, upcoming in Dallas, TX in February, nominated from SUDC.
Recognition by USBE for exceptional progress in students reading on grade level. Gained over 10% proficiency in reading from last year's test levels, school near 70%.
Upcoming
Jan. 19th - MLK Day - No School
Feb. 4th - Title 1 Monitoring Visit (8-11:00)
Feb. 5th - Directors AI Summit at Tuacahn (Brian and Kasidi)
Feb. 6th - Admin. Conference (Brian)
Feb. 16th - Presidents Day - No School
Feb. 18th - 20 - NAESP Conference (Brian)
Feb. 27th - March 1 st - Courageous Principals Workshop (Brian)
Financial Training & Report
Nate Adams
Financial Summary as of December 31, 2025
up to half-way point in year
improved bottom line, in the black, additional students will affect next year's budget
revenues set for the year; eye on expenses, capitalize turf over several years.
monitoring Title 1
end of March legislature meeting for next year budget
Financial Budget Detail Report as of December 31, 2025
Financial Balance Sheet as of December 31, 2025
Committee Reports
Finance & Audit Committee - Elizabeth Chesley, Chair
working on container rental; whether to continue renting vs. purchasing own.
Marketing & Outreach Committee - Matt McDonald, Chair
Director Evaluation Committee - Shelby Bridges, Chair
Review of results from mid-year evaluation: benchmark process for doing new evaluations, how to expand and provide context, discuss safe environment and lack of context, discuss curriculum needs possibly being in context with project-based, separate curriculum questions, working on year of refinement. Brian stresses the focus on 5-yr plan, creating support, school culture and community. 26/40 employees completed evaluation. Jana Rae expressed interest in assisting with evaluation committee and will collaborate with Shelby for End of Year evaluation in April. Kasidi expressed the overall communication is better this year.
Policy Committee - Brian Clyne, Chair
Chain of Command Policy for future when admin staff is/are off campus, will be added into Employee Handbook.
LAND Trust Committee - Brian Clyne, Chair
Discussion / Action Items
Chair Adams
*Discussion Items:
UAPCS Spring 2026 Board Training Schedule (via Zoom @ 5:30-6:30pm)
Jan. 12 Governing for Mission, not Management
Feb. 23 Building a High-Impact Board Through Strong Governance Practices
Mar. 23 Data-Driven Oversight and Academic Accountability
Apr. 20 Financial Oversight That Protects the School's Future
May 11 Effective Board-Leader Partnerships
June 10 Strategic Planning and Long-term Sustainability (held in person at UAPCS Annual Conference)
Mid-year academic performance review: Kasidi provides insight regarding how/why trends go up and down due to testing being not great, how to support teachers to provide students with better assessment outcomes, show overall trends throughout the year, in-depth evaluation on testing and multiple factors, ability to troubleshoot and find solutions, admin reviews with teachers each month. School-wide overall progressing and showing growth but second grade went down mid-year and focusing on behavior, Title 1 state funding and school report grade based off Acadience and Rise state testing (3-7grades). Students tested weekly for exposure and learning how to test and lessen pressures and anxiety surrounding testing.
Intro of Jana Rae Warren applying to join board, read through her application and learned of her accomplishments, career involvements, as well as her reasons for wanting to serve on the board. Marisa will follow up with onboarding process to complete with Jana Rae.
*Action Items:
Motion:
Elizabeth Chesley motions to approve Jana Rae Warren as new MVM board member.
Shelby Bridges seconds.
Ayes: Jamee Adams, Marisa Granado, Elizabeth Chesley, Shelby Bridges, Matt McDonald
Nays: None
Abstains: None
The motion is passed.
Adjournment
Chair Adams
Motion:
Matt McDonald motions to adjourn the meeting.
Shelby Bridges seconds.
Ayes: Jamee Adams, Marisa Granado, Shelby Bridges, Elizabeth Chesley, Matt McDonald
Nays: None
Abstains: None
The motion is passed.
The meeting is adjourned.
7:35PM
Next Meeting
February 12, 2026 - MVM Conference Room
6:00pm
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)