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Division of Archives and Records Service

Records Management Committee Meeting

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General Information

Government Type
State Agency
Entity
Department of Government Operations
Public Body
Records Management Committee

Notice Information

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Notice Title
Records Management Committee Meeting
Notice Tags
Records Management, Records
Notice Type(s)
Notice, Meeting
Event Start Date & Time
August 25, 2025 01:00 PM
Description/Agenda
AGENDA Business -New board members: David Fleming and Steve Garside --Welcome! --Oaths of Office administered by Maren Peterson, notary public -Approval of June 2025 meeting minutes -Retention Schedule Review and Approval --Background check records (SSRS-31284)-New ---Submitted by Maren Peterson on behalf of Utah Valley University --Assessor training record for USPAP (SSRS-31283)-New ---Submitted by Matt Pierce on behalf of Utah State Tax Commission --Arise Attendance web application (SSRS-31272)-New ---Submitted by Renee Wilson on behalf of Dept. of Workforce Services --Homelessness personal data (SSRS-31279)-New ---Submitted by Renee Wilson on behalf of Dept. of Workforce Services --Wage and new hire records (SSRS-31280)-New ---Submitted by Renee Wilson on behalf of Dept. of Workforce Services Other Business -Personal Data Within a Record Series discussion, presented by Renee Wilson: Some agencies are interested in deleting personally-identifiable data sooner than the related data. The Division of Archives and Records Service ('State Archives') would like the Committee's opinion on how best to approach this matter, in terms of record series creation. -Next meeting scheduled: September 22, 2025 -Committee members' attendance polled for next meeting, quorum verification This agenda is subject to change up to 24 hours prior to the meeting. Timings and order listed are approximate and may be adjusted, accelerated, or delayed.
Notice of Special Accommodations (ADA)
ADA: In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Kendra Whitaker Yates, Utah Division of Archives and Records Service, at kendrayates@utah.gov or 385-386-1988, at least two (2) business days prior to the meeting.
Notice of Electronic or Telephone Participation
One or more members of the Records Management Committee may participate electronically pursuant to Utah Code 52-4-207(2). Members of the public may join the meeting via video call link: https://meet.google.com/qrz-puve-sqw or via phone: (US) +1 414-909-668, but need to sign in as attendees.

Meeting Information

Meeting Location
346 S. Rio Grande St
Salt Lake City, UT 84101
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Contact Name
Kendra Yates
Contact Email
kendrayates@utah.gov

Notice Posting Details

Notice Posted On
August 20, 2025 10:11 AM
Notice Last Edited On
August 20, 2025 10:11 AM

Download Attachments

File Name Category Date Added
2025-8-25_Records Management Committee Meeting.mp3.mp3 Audio Recording 2025/09/09 03:16 PM
8-25-2025 RMC Meeting Minutes_Approved.pdf Meeting Minutes 2025/09/22 05:40 PM
8-25-2025 RMC Meeting Agenda.pdf Other 2025/08/20 10:11 AM

Board/Committee Contacts

Member Email Phone
Ken Williams, Director of the Division of Archives and Records Service kenwilliams@utah.gov 801-531-3840
Veronica Solano Arangure, Utah Historical Society Designee veronicasa@utah.gov N/A
Daniel Schoenfeld, Public finance member dschoenfeld@utah.gov N/A
David Fleming, Private Sector Records Manager david.fleming@zionsbancorp.com N/A
Steve Garside, Member of the Utah State Bar garsidelaw@yahoo.com N/A
Tangee Sloan, Political Subdivision Representative tangee.sloan@westjordan.utah.gov N/A
Ruth Todd, News Media Representative ruthjtodd@gmail.com N/A

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