General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

School Board Meeting Minutes

Notice Type(s)

Meeting

Event Start Date & Time

July 9, 2025 06:00 PM

Event End Date & Time

July 9, 2025 07:45 PM

Event Deadline Date & Time

07/08/25 03:00 PM

Description/Agenda

OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT July 9, 2025 A work session was held at 2:00 pm. The School Board discussed how to best utilize the new public information officer position, reviewed the staffing levels of the District office, discussed the proposal to add on to and construct additional school facilities, reviewed the outcomes of the meeting with city leaders that took place on June 25, and reviewed Roberts Rules of order with respect to how board meetings are conducted. Official minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening July 9, 2025 at 6:30 p.m. at the Independent Life Skills Center, 960 S Main St, Brigham City, Utah. Those in attendance at the meeting included Board President Tiffani Summers, Board Vice President Danielle Wright, Members Julie Taylor, Karen Cronin, Wade Hyde, and Stephanie DeFilippis. Board Member Bryan Smith was excused from attendance. Also present were Superintendent Steven Carlsen, Assistant Superintendents Keith Mecham and Heidi Jo West, Business Administrator Neil Stevens, and IT Director Robert Gordon, officers of the Box Elder Education Association, district employees, representatives of the press and interested citizens. President Summers welcomed those in attendance and conducted the business of the meeting. After the reverence, which was offered by Board Member Julie Taylor, Heidi Jo West led the audience in the pledge of allegiance. Recognitions Jaime Kent, Director of Public Information The Bear River Robotics team was recognized for their achievements in the 2024-25 school year. The team competed in the Vex Robotics World Championship. Superintendent Carlsen, Superintendent Tawnie Bowcut was recognized as the new principal at Willard Elementary School for the 2025-26 school year. Approval of Agenda Karen Cronin made the motion to approve the agenda. Julie Taylor seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Public Comment Kazia Miller provided public comment requesting that the HVAC systems in all schools be upgraded to include air conditioning. Andrea Page provided public comment in support of school facility improvements. She advocated for raising tax revenues to fund these improvements. Action Items Approval of Contract with ESS Coerina Fife, Executive Director of Personnel and Title IX The Box Elder School District conducted an RFP to select a new substitute teacher service provider. The RFP committee recommends that ESS be selected as the new service provider. Wade Hyde made the motion to approve the contract with ESS for substitute teacher service provider. Danielle Wright seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Approval of Sex Education Committee Keith Mecham, Assistant Superintendent of Secondary Teaching and Learning The Box Elder School District must form a committee to review sex education curriculum. Karen Cronin made a motion to approve the sex education committee members as presented to the Board. Julie Taylor seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Closed Session to Discuss the Sale or Lease of Real Property Danielle Wright made a motion to enter closed session to discuss the sale or lease of real property. Stephanie DeFilippis seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Wade Hyde made a motion to adjourn closed session and return to the regular board meeting. Julie Taylor seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Approval of Sale or Lease of Real Property Neil Stevens, Business Administrator The Box Elder School District must declare any property as surplus prior to disposing of any real property. Danielle Wright made a motion to declare as surplus property the land parcel located at approximately 8300 S 950 W, Willard, UT. Wade Hyde seconded the motion, which passed unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Information Items Bullying Report Megan Bushnell, Student Services Director, presented updates to the Bullying Report. Monthly Financial Report Neil Stevens, Business Administrator, presented the June Financial Report to the Board. Board Committee Reports No Board Committee reports were presented for July. Policy Review The following Policies were presented for second reading: Policy 2170 Buildings & Grounds & Equipment - Use by Students & Employees Policy 2210 Transportation Eligibility Policy 3000 Employment: Nondiscrimination Policy 3015 Title IX Sexual Harassment Policy 3102 Certificated: Recognition of Teachers Association Policy 3300 Administrative: Personnel Selection Policy 4060 High School Graduation Requirements Policy 4065 Alternative High School Graduation Requirements Policy 4103 Academic Grading and Citizenship Marks for Grades 8-12 Policy 4105 Sex Education Policy 4185 Use of Video/Digital Media Materials Policy 4188 Service and Emotional Support Animals on School Premises Policy 5036 Admissions and Attendance: Determining Daily Attendance Policy 5055 Vision Screening Policy 5066 Students with Potentially Life-Threatening Allergies Policy 5350 Student Complaints - Resolution Karen Cronin recommended a spelling correction on policy 3300. Karen Cronin asked clarifying questions on policy 4105. Karen Cronin made the motion to approve the above policies for second reading. Julie Taylor seconded the motion, which was approved unanimously. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Consent Calendar Karen Cronin moved to accept the consent agenda items, with the exception of the June 11th board meeting minutes. The approval of minutes should be postponed till the next board meeting, pending updates to the minutes. The motion was seconded by Danielle Wright and passed on a unanimous vote. The Consent Calendar included the following items: Minutes of the work and regular meetings held on May 19, 2025, June 2, 2025, and June 25, 2025. Approval of claims numbered 52149 - 54307, 5061025, 7063025, 8063025,9060225 - 9063025, 101506 -101515, 1106590 -101515, 1106590 -1106784, 325-346, 16800615 - 16800616, 30403200 -30402202, 30803746 - 30803826, 404047882 - 40804795, 70415305 - 70415533, 70815505 -70815618, 77800621 - 77800626, and the ACH and school activity checks for the month of May. Personnel Items As detailed in the agenda. Out of State Travel Requests As detailed in the agenda. Karen Cronin - Yes Julie Taylor - Yes Tiffani Summers - Yes Danielle Wright - Yes Wade Hyde - Yes Stephanie DeFilippis - Yes Suggestions for Future Board Meetings The Board discussed future board meetings and topics as outlined in the agenda item. Adjournment With the announcement that the next meeting will be held on Wednesday, August 13, 2025 at 6:30 p.m. at the Independent Life Skills Center, President Tiffani Summers adjourned the meeting at 7:47p.m. APPROVED: ___________________________ ATTESTED: School Business Administrator President, Board of Education Box Elder School District

Notice of Special Accommodations (ADA)

Contact Mr. Neil Stevens, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

Independent Life Skills Center
960 S Main St
Brigham City, UT 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

August 20, 2025 09:42 AM

Notice Last Edited On

August 20, 2025 09:42 AM

Deadline Date

July 8, 2025 03:00 PM

Audio File Address

Audio File Location

https://www.youtube.com/watch?v=NhnkpsVIWAY&list=PLnGV6r4WDnpY2MjIzqfPNe37UHs60U5Vb&index=4&t=3s

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