General Information

Government Type

County

Entity

Grand County

Public Body

Old Spanish Trail Arena Advisory Committee

Notice Information

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Notice Title

Old Spanish Trail Arena Advisory Committee Meeting

Notice Tags

Recreation

Notice Type(s)

Meeting

Event Start Date & Time

August 12, 2025 05:30 PM

Event End Date & Time

August 12, 2025 06:30 PM

Event Deadline Date & Time

08/11/25 12:00 PM

Description/Agenda

1. Call to Order/Open Meeting: 2. Approval of minutes: April 8, 2025 3. Citizens to be heard: 4. OSTA Assistant Director Report (Reported by Greg): A. OSTA is currently down one employee, and the county has implemented a hiring freeze. A new policy has been put in place and Angie had to fill out a position request form to continue the hiring process for our current open budgeted position. This request will be reviewed by commission if approved we will be allowed to continue with our hiring process. B. Banner and Flag project in main arena has been completed and we have received positive feedback from both items. C. Ballfield backstops were painted this spring D. Mini split in sound room was installed and worked great for all of the events so far this season E. White drill pipe fencing removed at entry way to barns and replaced with Powder River panelling. Rock work was also added with some solar lighting on top of the post. F. Outdoor arena project - Removal of all drill pipe and announcer's booth. Arena was moved (north) about 100' and rebuilt with WW materials. This includes moving the ring main for the watering system. Roping box and steer run still need to be finished. Portable Bleachers are now positioned in front of the arena, along with the layout matching the main arena. Bucking chutes have been sanded, welding, and repainted. G. Indoor Arena - has been completely replaced with brand new Powder River equipment. We held a ribbon cutting ceremony to promote the new equipment along with thanking the county and commission for the funding. H. Quarantine Pen - We had enough materials with the WW equipment to be able to create a quarantine pen. This location is established at the entrance of the property from highway 191 and there are instructions posted on the pen if anyone was in need to use the pen. I. Sections of old shrubs were cute behind workshops to begin expanding the area and cleaning the tree line. J. We held another successful county fair with an amazing turn out. Having the fair board helped tremendously with the work load. We learn from everything that we do and we are already putting those lessons to use as we plan for 2026! K. Sun shades were purchased for the pavilion for use during the county fair for roller derby and made a huge difference for that event. Some modifications need to be made to be able to utilize the shades on a regular basis and this has been discussed along with being added to the OSTA schedule. L. Deer Creek Fire - OSTA was home for the Emergency Command Center for the Deer Creek Fire. Staff responded quickly after the county fair. Staff had to clean the facility quickly and prepare for the emergency crews to come in. Teams housed at the facility for 19 days at a full command center with additional days for required resources. OSTA also prepared stalls for evacuees. M. Sports Complex Grass - The grass went over a month with no water and high traffic use. The water was turned off a few days before the county fair for fair prep and was scheduled to be turned back on the following week after the pick up of the tents. Then the Deer Creek Fire happened and we had fire fighters that began coming in before the actual command center was established. Water was not turned back on until the week of the 28th. When the water was turned back on there was a water line break in the ring main on softball field #1 which delayed that section an additional few days. With the water being off that long we had filters that were clogged along with multiple sprinklers that needed to be adjusted. We had a maintenance plan set for county fair but the grass was hit hard after the Deer Creek Fire incident. N. Playground & Pickleball - Will have updates after 8/5/25 commission meeting O. Special Event Ordinance - Will have updates after 8/5/25 commission meeting 5. OSTA Director Report (Angie): Angie is out on medical leave starting August 4th Events: April - Canyonlands PRCA Rodeo Meeting, Rec Board meeting (Conf. Room), Grand County Fair Board Meetings, Open Ride (Indoor & Outdoor arena's - multiple dates), 4H Horsemanship/Livestock meetings, D's Adventures, PRCA Drill Team Practice, Fast Pitch Elite Softball, Moab Youth Soccer, Skate Moab, Line Dancing, Moab Consignment Auction (parking lots), Team Rubicon (indoor arena), Redpoint Rescue (pavilion and conference room), HMK Farm Field Day (indoor arena), Easter Jeep Safari (full facility), Cruise Moab (indoor arena). May - Canyonlands PRCA Rodeo Meeting, Rec Board meeting (Conf. Room), Grand County Fair Board Meetings, Open Ride (Indoor & Outdoor arena's - multiple dates), 4H Horsemanship/Livestock meetings, D's Adventures, PRCA Drill Team Practice, Fast Pitch Elite Softball, Moab Youth Soccer, City Rec. Baseball practice, Skate Moab, Line Dancing, Moab Grenadier Gathering (indoor arena), Raptors on the Rocks (indoor arena), FFA awards dinner (conference room), Lets Go Fly a Kite (soccer fields), Barrels 4 Bucks barrel race (Indoor Arena), Canyonlands PRCA Rodeo (indoor arena), Moab 4x4 Academy (conference room) June - Canyonlands PRCA Rodeo Meeting, Open Ride (Indoor & Outdoor arena's - multiple dates), Rec Board Meeting, Grand County Fair Board Meetings, Fast Pitch Elite Softball, Moab Youth Soccer, City Rec. Baseball Practice, Skate Moab, Line Dancing, Moab 4x4 Academy (conference room), Crystal Festival (indoor arena), Red Rock Rally (indoor arena), Dynatrac (indoor arena), Wedding Reception (Pavilion), Family Reunion (Pavilion) July - Rec Board meeting (Conf. Room), Grand County Fair Board Meetings, Open Ride (Indoor & Outdoor arena's - multiple dates), D's Adventures, Fast Pitch Elite Softball, Skate Moab, Line Dancing, Grand County Fair, Fire Incident Command Post - events cancelled because of command post operations: Community Open Ride, Rec Board Meeting, Line Dancing, Skate Moab. Events relocated: Quinceanera, Softball practice. August - Rec Board meeting (Conf. Room), Open Ride (Indoor & Outdoor arena's - multiple dates), D's Adventures, Skate Moab, Line Dancing, Wedding, Quinceanera

Notice of Special Accommodations (ADA)

Those with special needs requests wishing to attend the OSTA Advisory Committee meetings are encouraged to contact the Committee two (2) days in advance of these events. Specific accommodations necessary to allow participation of disabled persons will be provided to the maximum extent possible. Requests, or any questions or comments can be communicated to: Angela Book, OSTA Director, 435-259-1311.

Notice of Electronic or Telephone Participation

Per resolution, committee members must form a quorum in person at the meeting location but otherwise may participate by live telecommunications means. Telephone participation is available to the public on a first-come, first-served basis by making advance arrangements.

Meeting Information

Meeting Location

3641 Hwy 191
Moab, UT 84532
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Contact Name

Angela Book

Contact Email

abook@grandcountyutah.net

Contact Phone

(435)259-1311

Notice Posting Details

Notice Posted On

August 01, 2025 02:23 PM

Notice Last Edited On

August 01, 2025 02:23 PM

Deadline Date

August 11, 2025 12:00 PM

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