General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

School Board Meeting

Notice Subject(s)

Schools

Notice Type(s)

Meeting

Event Start Date & Time

March 13, 2024 06:30 PM

Event End Date & Time

March 13, 2024 09:00 PM

Event Deadline Date & Time

03/12/24 03:00 PM

Description/Agenda

OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER SCHOOL DISTRICT MARCH 13, 2024 A work session was held at 5:30 p.m. on the discussion of half day kindergarten, school fees, administrative salaries, and possible principal assignments. Official minutes of the Regular Session of the Board of Education, Box Elder School District, held Wednesday evening March 13, 2024 at 6:30 p.m. at Independent Life Skills Center. Those in attendance at the meeting included Board President Wade Hyde, Vice President Connie Archibald, Julie Taylor, Karen Cronin, Bryan Smith, Danielle Wright, and Alyssa Lyman, student board member. Board member Nancy Kennedy asked to be excused because she is sick. Also, present were Superintendent Steve Carlsen, Assistant Superintendents Heidi Jo West, Keith Mecham, IT Director Robert Gordon, HR Director Mark Taylor and Business Administrator David Roberts; members of the press, employees and patrons. President Wade Hyde called to order the meeting and welcomed those in attendance and conducted the business of the meeting. After the reverence which was offered by Tiffani Summers, the pledge of allegiance was led by Superintendent Steve Carlsen. Recognitions: Board member Julie Taylor recognized the following: Bear River High - individual students did well in winter sports both athletically and academically. Box Elder High - individual students did well in winter sports both athletically and academically. FBLA collected over 700 shoes for Soles for Souls. BEMS - many 9th grade students are performing in varsity sports. BRMS - holding parties for good attendance, working to get above 60% on MAPS for TSSA goals, 71% in 8th grade and 66% in 9th grade. Harris Intermediate - Teacher Laura Lee Hull just finished the production of Aladdin, just finished career fair day, CTE teachers received robots to teach how to code. Academic All State - Box Elder High: Elle Andersen, Ashlyn Wight, Kamri Andersen, Madison Thurgood, Olivia Godfrey, Elisabeth Griesbach, Mary Taylor, Seneca Walker, Andrew Christensen, Brandon Murray, Kyden Cefalo, Garrett Gulbranson, Ian Capener, John Rupper, Daxton Sumko, Maxwell Isaacson. Bear River: Madelyn Micklson, Jared Jones. Approval of Agenda: Bryan Smith made the motion to approve the agenda, second by Tiffani Summers. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Public Comment: Those individuals who would like to speak to the Board should read the guidelines and complete the sign-up document located at the door. At the discretion of the Board President, public comment may be permitted at any point during the Board meeting. No regular public comment. Public comment for School Fees: Sara LaSalle - was not aware of additional fees, teacher salaries are lower than the State where she came from, taxes going up exponentially. Where are the additional taxes going? Phil Harding from Garland - served on the SCC in two different schools, concerned with the proposed fee schedule, wants to know why his property taxes don't cover fees for his daughters, kids are failing in their test and scores, and why are we not performing better? Jerico Witts - substitutes occasionally in the District, don't understand why are we using Chromebooks instead windows or Apple. Look for money in areas where it is effective use for students. Action Items: Approval of School Fees Keith Mecham, Asst. Superintendent of Secondary Teaching & Learning - Based on audit findings, itemizing is required. With new HB 415 feel like there is no need to transition to an itemized school fee schedule. Would recommend to stay on our current flat fee schedule, draft B, as we are required to no longer charge curricular fees starting with the 2025-2026 year. Connie Archibald made the motion to approve the flat fee schedule with the updated fee amounts, second by Karen Cronin. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Approval of Amendment of School Land Trust for ACYI Keith Mecham, Asst. Superintendent of Secondary Teaching & Learning - A threshold of 10% carryover is allowed by law. The SCC at ACYI would like to amend their plan to accommodate the request to ensure that their trustlands budget carryover does not exceed the 10% allowable. Bryan Smith made the motion to approve the ACYI School Land Trust Plan amendment, second by Julie Taylor. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Approval of New Course Keith Mecham, Asst. Superintendent of Secondary Teaching & Learning - Anatomy and Physiology class beginning in 2025-2026 year will require a prerequisite course. Students would be able to enroll and receive both concurrent and high school credit which helps them get ahead with college credits. Karen Cronin made the motion to approve, second by Bryan Smith. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Approval of Negotiations Team Mark Taylor, Executive Director of Human Resources and Title IX - approval of members of the negotiations team for the 2025 year as listed in packet. Early May is the anticipated negotiations timeframe. Connie Archibald made the motion to approve the negotiations team, second by Danielle Wright. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Approval of Vendor for Surveys and Focus Groups David Roberts, Business Administrator - RFPs were put out on public sites for proposals to engage a company for surveys and focus groups in preparation for a school bond. Three proposals were received and scored. Y2 Analytics received the highest overall score and were the lowest cost proposal. They also have the most experience in the State of Utah and are a Utah based company. Danielle Wright made the motion to approve the vendor or surveys and focus groups, second by Connie Archibald. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Information Items: School Land Trust and TSSA Reports Heidi Jo West, Assistant Superintendent of Elementary Teaching & Learning - Reviewed all the schools trustlands and TSSA reported progress from the last year. Legislative Updates Steve Carlsen, Superintendent - curricular school fees will be an impactful bill with only a one-time funding from the legislators to cover the fees that are currently assessed to students for curricular costs, a bill for all high schools required to be on semesters did not pass and would have increased costs for our district, a bill for NESS funding failed because of the additional funding that was part of the bill. Additional information forthcoming in April after the superintendents and business administrators meeting. Monthly Financial Report David Roberts, Business Administrator - no outliers in our budget. We are currently through 2/3 of year. It was explained that the majority, close to 80%, is for salaries and benefits for our employees. Board Committee Reports Student Board Member Report by Alyssa Lyman- Box Elder junior prom this Saturday, FFA Club went to nationals and spring sports just started. Bear River just recently held its junior prom, hosting more senior celebrations, and spring sports just starting. Policy Review: Policies for Review with No Changes Policy 1035 Board Member Commitments and Ethics Policy 1060 Board Members Compensation and Expenses Policy 1170 Superintendent Non-Renewal Policy 2160 Building & Grounds Rental and Supervision Permit and Use Agreement Policy 2185 Buildings and Grounds - Alterations Policy 2217 Transportation - Field Trips/Activity Policy 3005 Employment: Staffing Policy 3025 Employment: Outside District and/or Activities Related to Education Policy 3030 Employment: Personnel Records Policy 3075 District Employee and Student Relations and Interactions Policy 3090 Family Medical Leave Act (FMLA) Board member Cronin asked about a concerned raised by a school concerning field trips. Karen Cronin made the motion to approve the policies for review, second by Bryan Smith. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes First Reading Policy 3084 Educational Appropriate Postings Policy 4060 High School Graduation Requirements Policy 4177 Responsible Computer Use Policy 4178 Internet Use Policy 5030 Attendance - Compulsory Policy 5224 Non-enrolled District Student's Participation in Extracurricular Activities Policy 5305 Student Use of Electronic Devices Policy 6011 Outside Agency Observer Access Policy 6019 LEA and School Parent and Family Engagement Karen Cronin addressed policy 4060 regarding credits to graduate, 24 vs 36 credits. The difference between the traditional high schools and the alternative high school was clarified. Also, asked about how community council fulfills educating students on internet safety as stated in Policy 4178. Julie Taylor made the motion to approve the policies on first reading, second by Connie Archibald. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Consent Items Connie Archibald made the motion to approve the consent items, second by Bryan Smith. The motion passed unanimously. Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Approval of the minutes of working and regular meeting for February 14, 2024. Approval of claims: 00041372, 00041792, 00042916 - 00043227, 05011023, 07013123, 08013123, 09011023, 09012024, 09013123, Personnel Actions: see attachment to agenda: Suggestions for Future Board Meetings: Superintendent mentioned the presentation on AI for next month's board meeting. Group that presented at the USBA convention to present at a future board meeting on behavior and suicide prevention. Upcoming Events: USBA Spring Regional Meeting - March 14, 2024 @ 6:00 p.m. at Maddox BEHS Graduation - Tuesday, May 28, 2024 at 6:00 p.m. at Dee Events Center BRHS Graduation - Wednesday, May 29, 2024 at 8:00 p.m. at BRHS Field Sunrise Graduation - Thursday, June 13, 2024 at 6:00 p.m. at BEHS Auditorium District Professional Development Day - Friday, March 15, 2024 at 8:30 a.m. at BEHS Closed Session: Karen Cronin made the motion to go into closed session at 7:55 p.m., second by Bryan Smith to talk about collective bargaining. Roll call as follows: Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Motion by Connie Archibald to leave closed session, second by Karen Cronin. The motion passed unanimously. Roll call as follows: Karen Cronin - yes Tiffani Summers - yes Julie Taylor - yes Wade Hyde - yes Connie Archibald - yes Danielle Wright - yes Bryan Smith - yes Adjournment: Motion by Julie Taylor to adjourn the regular board meeting, second by Connie Archibald. The motion passed unanimously. Regular board meeting adjourned at 9:00 p.m. The next meeting of the Board of Education will be held on Wednesday, April 10, 2024, with a Work Session at 5:30 and a Regular Session at 6:30 p.m., at the Independent Life Skills Center, 960 S Main St, Brigham City, Utah. APPROVED: April 10, 2024

Notice of Special Accommodations (ADA)

Contact Mr. David Roberts, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

Independent Life Skills Center
960 S Main St
Brigham City, UT 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

April 11, 2024 01:45 PM

Notice Last Edited On

April 11, 2024 01:45 PM

Deadline Date

March 12, 2024 03:00 PM

Audio File Address

Audio File Location

https://www.youtube.com/playlist?list=PLnGV6r4WDnpY2MjIzqfPNe37UHs60U5Vb

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