General Information

Government Type

Public School

Entity

Box Elder County School District

Public Body

Box Elder School District Board of Education

Notice Information

Add Notice to Calendar

Notice Title

Box Elder School Board Meeting

Notice Subject(s)

Schools

Notice Type(s)

Meeting

Event Start Date & Time

June 8, 2016 12:00 AM

Event End Date & Time

June 8, 2016 12:00 AM

Event Deadline Date & Time

06/08/16 12:00 AM

Description/Agenda

OFFICIAL MINUTES OF A REGULAR MEETING OF THE BOARD OF EDUCATION BOX ELDER COUNTY SCHOOL DISTRICT Work Session School Reports A work session began at 5:45 p.m. in the Theater room in the District Office with AshLee Nelson, Three Mile Creek, Clay Chournos, Mckinley, and Jeff Morris, Discovery, reporting for their respective schools. Regular Board Meeting Tentative minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening June 8, 2016 at 6:30 p.m. at the District Office. Those in attendance at the meeting included Board President Lynn Capener, Vice President Wade Hyde was excused, Members Nancy Kennedy, Connie Archibald, Bryan Smith, and Karen Cronin. Also present were Superintendent Ronald Tolman, Assistant Superintendents, Darin Nielsen and Terry Jackson, Business Administrator Rod Cook, officers of the Box Elder Education Association, district employees, representatives of the press and interested citizens. President Capener welcomed those in attendance and conducted the business of the meeting. After the prayer, which was offered by Bryan Smith, Nancy Kennedy led the audience in the pledge of allegiance to the flag. Recognitions Connie Archibald recognized the following people: Gary Allen, Clark Davis and Rennie Bott - Marquee at Box Elder High School Bear River High School Softball Team and Coaches for winning the state 3A Tournament Jennie Bitner Bear River High javelin thrower who took the region and state title. Jacob Eggli, Jared Manning, Ethan Hurst and Bridger Beus, BRHS on winning the State Medley Relay team title. Steffen Rigby for winning the state singles title in tennis The class of 1965 were presented by Paulette Roberts and gave the background on the donation of the money for the new electronic marquee at Box Elder High School. Approval of Agenda Karen Cronin made the motion to approve the agenda. Nancy Kennedy seconded the motion which passed unanimously. Public Comment There was no public comment. Action Items Budget Presentation Rod Cook, Business Administrator, presented the revised 2015-16 budget and the preliminary 2016-17 budget to the board. Connie Archibald made the motion to approve the revised 2015-16 budget and preliminary 2016-17 budget and proposed tax rates as presented. Nancy Kennedy seconded the motion which passed unanimously. Municipal Building Authority Meeting On June 1, 2011 the Board of Education set up a Municipal Building Authority to Bond for three million dollars of interest free bonds (QZAB-Qualified Zone Academy Bonds) through the federal government to assist in building Fielding Elementary school. The School District will in turn pay a Lease payment to the Building Authority of an amount to pay the principal and any other costs associated with the Bond. Section 3.01 refers to the section in the master agreement between the Municipal Building Authority and the School District. Zions Bank holds the bonds at this time. This approval is a necessary legal requirement to maintain the Lease and payment of the Bonds. Because of sequestration on the Federal level a part of the interest subsidy has not been covered by the Federal Government requiring the district to pay a portion of the interest. In 2016 that was $4,172. The Budget is higher than expected to cover any federal changes or other contingencies. As required by law the school board must hold a Municipal Building Authority Meeting yearly to appoint officers and approve the budget and the lease. This is for the Federal subsidized interest free loan (Qualified Zone Academy Bonds) of three million dollars that went toward the building of Fielding Elementary School. Karen Cronin made the motion to move into the Box Elder School District Municipal Building Authority meeting. Nancy Kennedy seconded the motion which passed unanimously. Bryan Smith made the motion to accept the leadership for the Municipal Building authority as board leadership presently constituted and to approve the lease and budget for the 2016-17 year. Nancy Kennedy seconded the motion which passed unanimously. Karen Cronin made the motion to move back into the regular board meeting of the Box Elder School District. Bryan Smith seconded the motion which passed unanimously. Retirement Rates and Pickup for the 2016-17 Year Annually the Board must approve the contribution rates paid on behalf of employees to the Utah Retirement System. These rates are set by the URS Board but must be ratified by each local entity. The rates for the non-contributory retirement system this year are 23.69% (22.19% pension and 1.5% into employee's 401K). All but three of our employees are in the noncontributory system. Currently we have three employees who are on the contributory system. The district 'picks up' the pension needs of these employees by paying a contribution on their behalf. To be in compliance with the Internal Revenue Service and the Utah Retirement Systems regulations, we are required to provide a formal adoption of any pick up elections that are currently taking place. The district pays the 6% employee contribution for a total of 23.70% contribution. The employee pays the 1% 401K contribution. Nancy Kennedy made the motion to approve the non-contributory and contributory rates for the 2016-17. Connie Archibald seconded the motion which passed unanimously. Certified Negotiated Agreement 2016-17 Each year the Board's negotiation team and Box Elder Education Association's team work together to reach a settlement which will enhance the teaching profession for Box Elder School District. Terry Jackson, Assistant Superintendent of Personnel, presented the agreement reached with the teachers association to the Board for ratification. Connie Archibald made the motion to approve the agreement. Bryan Smith seconded the motion which passed unanimously. A copy is attached. Taxing Entity Committee Appointment Each year the Board must designate two individuals to serve as representatives on the Taxing Entity Committees that exist in Box Elder County. Historically those appointed have been the Superintendent and the Business Administrator for the District. These two individuals typically are the most involved in the day-to-day financial operation of the district and are likely to have both historical perspective and future perspective as they deal with taxing implications. As an alternate the District Facilities Director may be a logical choice. The majority of their work on the Taxing Entity Committee is considering requests for tax relief in the form of development projects. They work with representatives of other county government and at times, municipalities, on requests for development projects. All work of the representatives is ultimately submitted to the Board for consideration and approval. Nancy Kennedy made the motion to appoint Ron Tolman and Rod Cook to the Taxing Entity Committee with Jim Christensen as the alternate. Connie Archibald seconded the motion which passed unanimously. Declaration of Open Enrollment Schools Each year, Utah school districts are required to publicly announce which schools will be open to enrollment by students who live outside of a particular school's established attendance area. Schools with an enrollment of at least 90% of the building's core capacity can be closed to enrollment by those students outside of the school's attendance area. Generally speaking, out of boundary students whose behavior is satisfactory are able to stay in a school once they have been admitted, although the district does reserve the right to require out of boundary students to transfer back to their home schools based on student behavior and/or overcrowded conditions. The anticipated enrollment for the 2016-2017 school year identifies the following schools as being over the 90% threshold and thus closed to the enrollment of out of boundary students: - Foothill Elementary School, Brigham City .....................107% of capacity - Garland Elementary School, Garland ............................... 97% of capacity - Lake View Elementary School, Brigham City ...............106% of capacity - McKinley Elementary School, Tremonton ...................... 93% of capacity In addition to closing entire schools to out of boundary students, specific grade levels can be closed in 'open' schools due to student/teacher ratios or the lack of programs required by a specific child. During the June 20, 2012, meeting the Board recommended that out of boundary students should not be accepted when enrollment at a grade level exceeded 10% of the state's median enrollment at that grade level during the last previous year posted on the Utah State Office of Education's website. Ten percent over the state's median enrollment during the 2014-2015 school year is as follows: Kindergarten 22 Fourth Grade 26 First Grade 23 Fifth Grade 26 Second Grade 24 Sixth Grade 27 Third Grade 25 Connie Archibald made the motion to close the above recommended to schools and grades to out of boundary students with the exception of dual immersion students. Bryan Smith seconded the motion which passed unanimously. Appointment of a Board Member to the Bridgerland Advisory Board The Board felt like it was a good idea to wait until a new board member is appointed to fill Carrie Ann Johnson's board position. Connie Archibald made the motion to table the appointment of a board member to the Bridgerland Advisory Board. Bryan Smith seconded the motion which passed unanimously. Information/Discussion Items Darin Nielsen, Assistant Superintendent of Curriculum, presented a report on instructional time and schedules. The Board had a conversation on whether they wanted to have another study to look at the schedules. The idea was put forth that the Board needed to decide what they wanted so direction could be given to the study committee. The Board will revisit this in August. Policy Review The following policies were recommended for second reading: Policy 2015 Cash Investment and Management of Funds Policy 3084 Educational Appropriate Postings Policy 3090 Family Leave Policy 4165 Requests for Charter Schools Policy 5090 Child Abuse Policy 5275 Sexual Harassment Policy 6060 Conduct on School Premises Bryan Smith made the motion to approve the above policies on second reading. Connie Archibald seconded the motion which passed unanimously. Board Discussion Items Board Goals Review Monthly Financial Report Rod Cook, Business Administrator, presented the financial report for May to the Board. Consent Calendar Bryan Smith moved to accept the consent items. The motion was seconded by Connie Archibald and passed on a unanimous vote. The Consent Calendar included the following items: Approval of the minutes of the working and regular meetings of May 11, 2016. Approval of claims numbered 00017554-00017878, 00105106, 00952016, 00953116, 08053116 and the school activity checks for the month of May. Personnel Items Leaving the District Site Employee Position Reason ACHI Doyle Murphy Teacher End of Contract Discovery Megan Fawcett Teacher Resigned BEHS Marisa Olsen Sp Ed Resigned Foothill Shannon Thorne Teacher Resigned Garland Kellianne Albretsen Teacher Resigned Garland LauraLyn Hogge Teacher Resigned BRHS Kayla Johnson Teacher Resigned ACYI Kamisa Wagner Teacher Resigned ACHI Torrie Meidell Teacher Resigned Willard Michelle Youngberg SLP Resigned DYCH Andrea Carter Teacher End of Contract BRMS Zachary Larson Teacher End of Contract BEMS Tammy Barnnett Teacher End of Contract Foothill Kally Whittle Teacher End of Contract Century Kristi Kirby Teacher End of Contract Willard Carijo Christensen Teacher Resigned BEHS Mark Hugie Teacher Resigned BEMS Jennifer Slater Teacher Resigned BEMS Mariana Torro Spanish Teacher Temporary DYCH Chloe Burns History Teacher Temporary BEMS Kevin Kendall CTE Technology Teacher Resigned McKinley Ruth Perkins Aide Retired BEHS Benjamin Watkins Teacher Resigned Transportation Donald Rasmussen Bus Driver Retired McKinley Taylor Williams Teacher Resigned Suggestions for Future Board Meetings Suggestions for future board meetings was reviewed with a reminder that a special meeting will be held on July 6 for interviewing of candidates. Adjournment With the announcement that the next meeting will be held on Wednesday, July 6 at 5 p.m. for board member interviews at the District Office, President Capener adjourned the meeting at 9:05 p.m. APPROVED: July 13, 2016 ATTESTED: School Business Administrator President, Board of Education Box Elder School District

Notice of Special Accommodations (ADA)

Contact Mr. Rodney Cook, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.

Notice of Electronic or Telephone Participation

Electronic participation is not available

Meeting Information

Meeting Location

O. Jay & Tamra Call Education Center
960 S Main Street
Brigham City, 84302
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Contact Name

Marci Hatch

Contact Email

marci.hatch@besd.net

Contact Phone

(435)734-4800

Notice Posting Details

Notice Posted On

July 14, 2016 08:31 AM

Notice Last Edited On

July 14, 2016 08:31 AM

Deadline Date

June 8, 2016 12:00 AM

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