CLEARFIELD CITY COUNCIL
AGENDA AND SUMMARY REPORT
May 24, 2011 – REGULAR SESSION
Revised May 23, 2011

City Council Chambers
55 South State Street
Third Floor
Clearfield, Utah

Mission Statement:  To provide services that enhance the quality of life in our community.

6:30 P.M. CDRA WORK SESSION
Discussion on a Professional Services Contract with RS Contract Management

**CDRA ADJOURN AND RECONVENE IN A CITY COUNCIL WORK SESSION**

CITY COUNCIL WORK SESSION
Discussion on Planning Commission Reappointments
Discussion on the Municipal Campus Subdivision Plat
Discussion on Elections

7:00 P.M. REGULAR SESSION
CALL TO ORDER:				Mayor Wood
OPENING CEREMONY:			Youth City Council Member Jeremy Bell
APPROVAL OF MINUTES:			May 10, 2011 – Regular Session
						

PUBLIC HEARING:
1.	PUBLIC HEARING FOR A PRELIMINARY AND FINAL SUBDIVISION PLAT FOR THE CLEARFIELD CITY MUNICPAL CAMPUS LOCATED AT THE SOUTHEAST CORNER OF CENTER AND STATE STREET

	BACKGROUND: A request by Clearfield for a Preliminary and Final Subdivision Plat to merge and re-subdivide several parcels approximately 7.23 acres total, into two parcels. The site is located at the southeast corner of Center and State Streets. The property is zoned C-2, Commercial. (TINs: 12-001-0087, 12-001-0089 through -0009, 12-001-0112 and -0113, 12-001-0129 and -0130, 12-001-0145, 12-001-0166 and 12-001-0169). The Planning Commission held a public hearing and unanimously recommended approval on April 4, 2011.

	RECOMMENDATION: Receive public comment.

SCHEDULED ITEMS:
2.	CITIZEN COMMENTS

3.	CONSIDER APPROVAL OF THE REAPPOINTMENT OF JOEL GAERTE, COMMISSIONER, AND BARBARA PERRY, ALTERNATE, TO SERVE ON THE PLANNING COMMISSION FOR A TERM EXPIRING IN FEBRUARY 2016

	BACKGROUND: Commissioner Gaerte and Commissioner Perry have indicated their interest in continuing to serve on the Planning Commission for an additional term.
	
RECOMMENDATION: Approve the reappointment of Joel Gaerte, Commissioner, and Barbara Perry, Alternate, to serve on the Planning Commission for terms expiring in February 2016 and authorize the Mayor’s signature to any necessary documents. 

4.	CONSIDER APPROVAL OF A PRELIMINARY AND FINAL SUBDIVISION PLAT FOR THE CLEARFIELD CITY MUNICIPAL CAMPUS LOCATED  AT THE SOUTHEAST CORNER OF CENTER AND STATE STREET

	RECOMMENDATION: Approve the preliminary and final subdivision plat for the Clearfield City Municipal Campus and authorize the Mayor’s signature to any necessary documents. 

5.	CONSIDER APPROVAL OF THE AWARD OF BID TO MHI SERVICES FOR A BOILER EFFICIENCY UPGRADE

	BACKGROUND: The City has received American Recovery Resource Act funds for energy efficiency upgrades which includes the upgrades to the boiler at the municipal building as one of the projects. Staff hired the engineering services of Van Boerum and Frank to design energy efficiency upgrades for the existing boiler. After completion of the engineering, staff solicited bids for the proposed work. MHI Service of Salt Lake City was the lowest responsible bidder for the project. The project will include 2 20hp motors, 2 7.5hp motors, 2 7.5hp variable frequency drives and a new controller. The price to complete the work is $30,617. 

	RECOMMENDATION: Approve the award of bid for boiler upgrades in the City office building and authorize the Mayor’s signature to any necessary documents contingent on the approval and Right-To-Work document from the project manager for the Utah State Energy Program. 

6.	CONSIDER APPROVAL OF THE AWARD OF BID FOR THE ANN STREET UTILITY UPGRADE IMPROVEMENT PROJECT

	BACKGROUND: Bids were received from four construction companies for the Ann Street Utility Upgrade Improvement Project. The proposed work to be completed consists of the replacement and upgrade of the existing culinary water and sanitary sewer lines, the installation of a new storm drain line and the reconstruction of the roadway pavement on Ann Street. The project will be funded by the use of Federal STAG (State Tribal Assistance Grant) funds, water bond funds and storm drain funds. The lowest responsible bid was received from Kapp Construction with a bid amount of $875,426.80.

	RECOMMENDATION: Approve the award of bid to Kapp Construction for the Ann Street Utility Upgrade Improvement Project for the bid amount of $875,426.80, with contingency and engineering funding of $159,573.20, for a total project cost of $1,035,000; and authorize the Mayor’s signature to any necessary documents. 

7.	CONSIDER APPROVAL OF THE AWARD OF BID FOR THE 200 SOUTH ROADWAY IMPROVEMENT PROJECT FROM 500 WEST STREET TO 1000 WEST STREET

	BACKGROUND: Bids were received from eight construction companies for the 200 South Roadway Improvement Project from 500 West Street to 1000 West Street. The work that is proposed to be completed is the replacement and upgrade of the existing sanitary sewer line, installation of curb and gutter on the south side of the road and the reconstruction of the roadway pavement. The lowest responsible bid was received from Advanced Paving and Construction with a bid amount of $774,200.10.

	RECOMMENDATION: Approve the award of bid to Advanced paving and Construction for the 200 South Roadway Improvement Project from 500 West Street to 1000 West Street for the bid amount of $774,200.10, with contingency and engineering funding of $147,099.90, for a total project cost of $921,300; and authorize the Mayor’s signature to any necessary documents. 

8.	CONSIDER APPROVAL OF A REVISED INTERLOCAL COOPERATION AGREEMENT BETWEEN DAVIS COUNTY CITIES AND DAVIS COUNTY FOR UTAH POLLUTANT DISCHARGE ELIMINATION SYSTEM (UPDES) GENERAL PERMIT

	BACKGROUND: On December 15, 2010 the Clearfield City Council approved an Interlocal Cooperation Agreement between Davis County cities and Davis County for the Utah Pollutant Discharge Elimination System (UPDES) General Permit. As this agreement went to other Davis County cities for approval some minor revisions were made; therefore, the revised agreement is being resubmitted to the City Council for consideration and approval.

	RECOMMENDATION: Approve the Interlocal Cooperation Agreement between Davis County cities and Davis County for UPDES General Permit and authorize the Mayor’s signature to any necessary documents. 

COMMUNICATION ITEMS:
	Financial Reports
Mayor’s Report
	City Councils’ Reports
	City Manager’s Report
	Staffs’ Reports

**ADJOURN AS THE CITY COUNCIL AND RECONVENE AS THE CDRA**

1.	APPROVAL OF THE CLEARFIELD COMMUNITY DEVELOPMENT AND RENEWAL AGENCY (CDRA) MINUTES FROM THE MAY 10, 2011 MEETING 

2.	CONSIDER APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH RS CONTRACT MANAGEMENT, LLC 

	BACKGROUND: The CDRA desires to establish an Economic Development Project Area for the purpose of facilitating the progression of the ATK Project in Clearfield. The contract authorizes specialized professional services for that purpose from RS Contract Management, LLC.

	RECOMMENDATION: Approve a professional services contract with RS Contract Management, LLC and authorize the Chair’s signature to any necessary documents.




**ADJOURN AS THE CDRA AND RECONVENE 
AS THE CITY COUNCIL IN A WORK SESSION**

WORK SESSION IMMEDIATELY FOLLOWING THE CDRA MEETING
Discussion on the Expenditure of Road Bond Funds Relating to the 200 South Street Improvement Project
Discussion on the Architect Feasibility Study for the Community Center

Dated this 23rd day of May, 2011.

/s/Nancy R. Dean, City Recorder