The Ranches Academy
 School Board Meeting Minutes

Date
1/21/21
Attendees
Susie Scherer, Karen White, Rachel Dabel, Linda Tuttle, Preston Griffin, Stephanie Colson, Kedrick Morris, Reed Ryan, Paul Jerome, Michelle Keyte
Guests


Start time
7:03PM
End time
8:55PM
Location
The Ranches Academy (Zoom call)


Agenda Topic
Discussion
Motions/Actions 
Roll Call & Pledge of Allegiance
The Board recited the Pledge of Allegiance and Roll Call for the meeting was taken. 


Agenda and Previous Meeting Minutes
The agenda and minutes from 11/19/20 were provided for review. 

MOTION: A motion by Kedrick Morris and a 2nd by Karen White to approve the agenda and previous meeting minutes passed unanimously via roll call. 

Public Comment

The Board opened up the meeting for public comment. The Board read an email from Ms. Kiera Durfee, a teacher at the Ranches Academy. 


COVID-19 Update by Susie Scherer
The Director discussed emails she received from parents asking about returning to the normal school schedule. 


School Land Trust update by Susie Scherer
The Board was informed of the actions that Susie has taken in regards to the School Land Trust updates. 


Discuss and vote on 2021-2022 School Calendar

The board reviewed the 2021-2022 school calendar.  

MOTION: A motion by Preston Griffin and a 2nd by Kedrick Morris to approve the 2021-2022 School Calendar passed unanimously via roll call.

Review 2020-21 Strategic Plan Goals and action plans & review Charter Goals

The Board reviewed and discussed the Director's goals for the 2020-21 school year. 


Review budget -  Discussion and input on COVID Relief Act

The Board reviewed the budget and discussed extending the COVID Relief Act of 80/56 PTO hours allotment through March 31st despite it not being covered by the federal government at this time. 


MOTION: A motion by Paul Jerome and a 2nd by Karen White to approve extending coverage of the COVID Relief Act of 80/56 PTO hours through March 31st passed unanimously via roll call.

Board Training -  Review Internal Audit Training
The Board reviewed the Internal Audit Training video.
https://www.youtube.com/watch?v=GOKI9OstU-U

Reed Ryan made a recommendation to have The Board Vice-Chair (Rachel Dabel) serve as the Chair of The Audit Committee and Kedrick Morris as an Audit Committee member.  The third member will be a member of the community. 

Paul Jerome recommended that he and Linda Tuttle not be members of the Audit Committee but attend the meetings as advisors to The Board.

The Board identified Paul Jerome as Internal Auditor for the school.


ACTION: Rachel Dabel will provide an update to The Board on the progress of the Audit Committee organization.

ACTION: Susie Scherer will solicit for a community member of the Audit Committee.
Board Executive Policy Review for: Board Global Ends Policy, Board Job Description, and Board Meeting Monitoring Report
The Board reviewed the Board Global Ends Policy.  A section was clarified to add the education was evidence based.

The Board reviewed the Board Job Description.  Clarification was added as to the policies described were that of the executive governing policies.

The Board reviewed the Board Meeting Monitoring Report.

ACTION: Preston Griffin to add the Board Meeting Monitoring Report to the calendar to be completed twice a year. 

MOTION: A motion by Rachel Dabel and a 2nd by Michelle Keyte to approve the changes made to the policies unanimously via roll call.
New Business
No new business was discussed. 


Adjourn
8:55PM
MOTION: A motion by Paul Jerome and a 2nd by Rachel Dabel to adjourn passed unanimously via roll call.