Entity: Castle Valley
Body: Town of Castle Valley
| Notice Title: | 4.15.2020 Town Council Meeting |
| Notice Tags: | Budgeting, Administrative Services |
| Meeting Location: | 2 Castle Valley Drive Castle Valley, Utah 84532 |
| Event Date & Time: |
April 15, 2020 April 15, 2020 06:30 PM |
| Description/Agenda: |
AGENDA
THE REGULAR TOWN COUNCIL MEETING
WEDNESDAY, APRIL 15th, 2020 AT 6:30 P.M.
CASTLE VALLEY COMMUNITY - 2 CASTLE VALLEY DRIVE
**Due to concerns regarding the potential spread of COVID-19 this meeting will be held electronically by Conference Call. The Anchor site will be 2 Castle Valley Dr. If you have comments or concerns for the Council please email them prior to the Meeting: townclerk@castlevalleyutah .com or call 259-9828 M-W 9AM-1PM. Thank you!
** HOW TO JOIN THE CONFERENCE CALL*
Option 1 Dial-in phone number (US): (978) 990-5000 follow prompts
Access code: 895972#
Option -2 Join the online meeting (must have computer speakers and microphone): https://join.freeconferencecall.com/townclerk58
Online meeting ID: townclerk58
*After callers login into the Meeting press *5 to mute, the call Host will unmute the Council when the meeting is to begin and unmute when the Mayor asks for Public for Comments.
REGULAR TOWN COUNCIL MEETING
Call to order
Council role call
1. Regular Town Meeting Open Public Comment
2. Approval of Minutes:
* Regular Town Council Meeting March 18th, 2020
3. Executive Reports:
*EMS District- Ed Weeks
*Roads Committee- M Duncan
*Planning & Land Use Commission-Colleen Thompson
*Housing Task Force- M Duncan
*Water Agent and Water Committee Report - John Groo
*Fire District-M Duncan
* Hazard Mitigation Committee- M Duncan
*Landscaping Report- Alice Drogin
*Solid Waste District- Diane Ackerman
*Treasurer Report- Tory Hill
4. Correspondence: TBA
5. Administrative Matters & Procedures: hiring a Groundskeeper.
Manti LaSal National Forest Cooperating Agency Status Scoping Period Update - CM OBrien
Town letters in progress. Update on HB411 Community Renewable Energy Act.-CM Gibson. Top 5 Ordinance Priorities.
NEW BUSINESS
6. Discussion and Possible Action re: Amendments to Ordinance 2009-1 Authorization of and Procedures for Electronic Meetings to conduct the business affair of the Town of Castle Valley.
7. Discussion and Possible Action re: FY 2021 Budget.
Discussion and Possible Action re: Letter of support for the Southeast Utah Health Department.
8. Discussion and Possible Action re: Roto mill Town Parking Lot Proposal.
UNFINISHED BUSINESS-None
9. Closed Meeting (If necessary).
10. Payment of the bills.
ADJOURNMENT
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| Notice of Special Accommodations: | NOTICE OF SPECIAL ACCOMMODATION DURING PUBLIC MEETINGS In compliance with the Americans with Disabilities Act individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Jocelyn Buck at 435-259-9828. |
| Notice of Electronic or telephone participation: | It is hereby the policy of the Town of Castle Valley that elected and appointed members representatives and staff may participate through the use of electronic means in 2 meetings via telecommunications media on appropriate notice. Any form of telecommunication may be used as long as it allows for real time interaction in the way of discussions questions and answers and voting. Section 1. Enactment. Ordinance 2009 - 1 is hereby created and shall read as follows: A. Any public body of the Town of Castle Valley may by following the procedures and requirements of this Ordinance and those outlined by state law convene and conduct an electronic meeting. Section 2. Definitions. A. Anchor location means the Castle Valley Community Center 2 Castle Valley Drive or any other physical location where a public meeting is held and from which the electronic meeting originates or from which the participant(s) is/are connected. B. Electronic meeting means a Town of Castle Valley meeting convened or conducted by means of a telephonic telecommunications, or computer conference. C. Electronic notice means electronic mail fax or public notice on the Towns website. D. Monitor means to hear live by speaker or by other equipment all of the public statements of each member of the Public Body who is participating in a meeting so that each member of the Public Body can hear the communication. E. Public Body means the Town Council or other official Town body or commission that is created by Town ordinance or resolution and consists of two or more persons and expends disburses or is supported by tax revenue and is vested with the authority to make decisions regarding the public's business. F. Public Hearing means a meeting at which comments from the Public will be accepted. At public meetings participation of the public is through observation/listening with public input being provided during any approved period of the meeting agenda that has been designated for such participation. G. Public Statement means a statement made in the ordinary course of business of the Public Body with the intent that all other members of the Public Body receive it. H. Remote location means any place other than the anchor 3 location where a member is at who participates in a telecommunication meeting. I. Telecommunications Meeting means a formal meeting of the Town where one or more members participate(s) from a remote location via telephone internet television or other telecommunication means now known or yet to be developed. Section 3. Procedures. A. The meeting procedures to be followed at the electronic meeting shall be the same as those followed by the public body in a nonelectronic meeting. B. A speakerphone or similar amplifying electronic device will be connected in such a manner that comments made by the members participating electronically will be broadcast at the anchor location. Full participation of each member present and those participating electronically will be given to make inquiries and participate in the discussion through a roll call method. Votes taken in these circumstances shall be by roll call method with each member audibly verbalizing their vote. C. Town of Castle Valley elected and appointed representatives and Town staff participating electronically shall be considered present as if the individual(s) were physically on-site and present. Any form of telecommunication may be used as long as it allows for real-time interaction in the way of discussions questions and answers and voting. D. Designated sites at which electronic meetings are held will be open to the public unless specifically closed to the public under state law. Members of the public attending such meetings may provide input during any meeting that is designated for public participation. Space and facilities will be provided at the anchor location so that interested persons and the public may attend monitor and participate in the open portions of the meeting. E. Minutes of the meeting shall record the presence of members participating through electronic means. The roll call for members present will be taken verbally and recorded. F. Discussion of motions will take place in accordance with usual procedures with the exception that those present electronically must declare their intent verbally with their accompanying name(s). All voting and consensus requests shall be made verbally and by roll call when a voting participant is present electronically. 4 G. Public notice of the meeting shall be made in the manner and within the time frame as set forth in Utah Code Annotated Section 52-4-6. H. Any member(s) participating from remote locations shall make contact with the Town 15 minutes prior to the start of the meeting to ensure that the equipment to be used is in proper working order. I. QUORUM. Members participating via telecommunications are to be considered present for purposes of establishing a quorum as defined by law. In the event of failure of equipment or other factor which causes a lack of communications with a member(s) causing lack of a quorum no additional business may be conducted until the quorum can be reconstituted. Continuances may be granted as set forth by law. Business already conducted remains binding. J. LOCATION. Whenever a meeting is to be held with a member(s) via telecommunications the anchor location identified in all notices shall be the Town of Castle Valley Community Center 2 Castle Valley Drive Castle Valley Utah 84532 or such other location as determined by the Council in accordance with law. Public participation is limited to the anchor location. Members participating via telecommunications may do so from any location where access can be had and the criteria of this section met. K. METHOD. Any telecommunications method now known or hereafter developed may be used to conduct a telecommunications meeting so long as the criteria set forth herein can be met. All persons at the anchor location shall be required to have real time video and/or audio contact with member(s) participating from remote locations so as to know the entire discussion and deliberations of the Council. Members participating from remote locations shall have the obligation to use appropriate equipment or take other precautions to eliminate static or other disturbances to the orderly conduct of the meeting. Section 4. Repealer. Any provision of the Town of Castle Valley Ordinance Code found to be in conflict with this Ordinance is hereby repealed. Section 5. Severability. If a court of competent jurisdiction determines that any part of this Ordinance is unconstitutional or invalid then such portion of the Ordinance or specific application of the Ordinance shall be severed from the remainder which remainder shall continue in full force and effect. |
| Other information: | |
| Contact Information: |
Jocelyn Buck (435)259-9828 townclerk@castlevalleyutah.com |
| Posted on: | April 14, 2020 12:25 PM |
| Last edited on: | June 09, 2020 08:52 AM |