EPHRAIM CITY COUNCIL
REGULAR MEETING AGENDA
Council Chambers - Ephraim City Hall
5 South Main, Ephraim, Utah
Wednesday, August 2, 2017 
6:00 PM
	
	





CALL TO ORDER
	  	 
	
OPENING CEREMONY 

The Ephraim City Council invites any community organization, church, or individual resident to present a thought, reading, or invocation in the opening ceremony portion of the public meeting.  Those wishing to participate in an Opening Ceremony should contact the City Recorder by the Friday morning preceding the meeting.  City Council meetings are held the first and third Wednesdays of each month.


ROLL CALL


PUBLIC COMMENT

Members of the public may address the City Council on matters not listed on the agenda.  Those interested should fill out a public comments form to be given to the Mayor prior to the meeting. Each individual will have five minutes to address the Council and may submit documents outlining their issue.  The Council cannot take legal action on public comment at this time.  At the conclusion of each public comment, the Council may respond to criticism made by those who have addressed them, may ask staff to review a matter or may ask that a matter be placed on a future agenda.  All City Council meetings are recorded. 



I.	PRESENTATIONS

Introduction of new Police Officers, Steven Cragun and Colby Zeeman.


II.	MOTION AGENDA

A.	Approval of Warrant Register

			      1.	    Ratification of the July 5, 2017 and July 18, 2017 Warrant Registers as previously approved.
			       2.	    Approval of the August 1, 2017 Warrant Register.

B.	Approval of the Minutes of the following City Council Meetings:

1.	    June 21, 2017 Work Meeting Minutes
2.	    June 21, 2017 Regular Council Meeting Minutes
3.	    July 19, 2017 Work Meeting Minutes
4.	    July 19, 2017 Regular Meeting Minutes
			
C.  Approval of Staff Recommendations:

			1.	Annual Write-offs

Approval of write-offs for funds that have been in collections and gone through bankruptcy court chapter 7 re:  discharge of debt order from the United States Bankruptcy Court, and other write-off as recommended by the Utilities Board.   (Steve Widmer)
		2.	Contract:  Hales Sand and Gravel
		Authorize the execution of an agreement with Hales Sand and Gravel to chip seal city streets for the amount of $276,500.  (Chad Parry) 

		3.	Contract:  Hales Sand and Gravel
		Authorize the execution of an agreement with Hales Sand and Gravel to chip seal the City Hall and Senior Center parking lots for the amount of $39,400.  (Chad Parry)   

4.	Create Position:  Police Department

Create permanent part-time position for the Police Department; County no longer provides services for BCI background checks.  (Ron Rasmussen)

			5.	1 Lot Split:  Victor Munoz

Approval of a 1 Lot Split for Victor Munoz at approximately 7 East 700 South as recommended by the Planning and Zoning Commission.  (Bryan Kimball)
III.	ORDINANCE AGENDA 

A.	    Adoption of Ephraim City Ordinance 17-04:  Approval of the Gordon North Annexation.  (Bryan Kimball)

		B.	Adoption of Ephraim City Ordinance 17-05:  Approval of the Gordon Southeast Annexation.  (Bryan Kimball)



IV.	APPOINTMENTS AND COUNCIL REPORTS 
		Discussion and possible action on the following items:

		A.	Appointments

		B.	Council Reports

			1.	City Council may report on meetings/events attended and issues discussed in meetings/events attended by a Councilmember in their official capacity as the City's representative.  
2.	City Council questions regarding the update must be limited solely for clarification purposes.  If further discussion is warranted, the issue will be added to a future agenda for a detailed briefing.
3.	City Council report of upcoming meetings.
4.	City Council request for agenda items to be placed on future Council Meeting agendas. 


  V.		DEPARTMENT REPORTS 

		Department Heads and Administration have an opportunity to report.

		 		
  VI.	SUMMARY OF CURRENT EVENTS
	
	This is the City Manager's opportunity to give notice to the City Council of current events impacting the City.  Comments are intended to be informational only and no discussion, deliberation or decision will occur on this item.


VII.	CLOSED SESSION

A Closed Session is scheduled pursuant to Utah Code annotated 52-4-5(a) for the purpose of discussing the character, professional competence, or physical or mental health of an individual.



	
ADJOURNMENT   

From time to time, matters are discussed by the City Council that do not appear on the posted agenda. Items that require/request action taken by the City Council will appear in the posted agenda. Submitted Action Items for the Council agenda must be received by the City Recorder's office by the Friday prior to the Council meeting and should be accompanied by any and all supporting written documentation. Without such documentation, the recorder reserves the right to postpone the hearing of any item until such documentation has been submitted.

In Accordance with the Americans with Disabilities Act (ADA) this facility is wheelchair accessible and handicap parking is available. Request for accommodations and interpretive services must be made three (3) working days prior to the meeting. Please contact the city office at 283-4631 for information or assistance. 

CERTIFICATE OF POSTING

The undersigned, duly appointed City Recorder, does hereby certify that the above notice and agenda was posted this 1st day of August, 2017.  A copy was also provided to the local media and posted on the Utah State website.	


	
							LEIGH ANN WARNOCK, 
							EPHRAIM CITY RECORDER