OFFICIAL MINUTES OF A REGULAR MEETING
OF THE BOARD OF EDUCATION
BOX ELDER COUNTY SCHOOL DISTRICT

Work Session

A work session was held at 5:30 p.m. where principals Kristi Capener, Corey Thompson, Jamie Kent, Corynn Arehart reported on their respective schools.

Tentative minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening October 12, 2016 at 6:30 p.m. at the Box Elder School District Office.

Those in attendance at the meeting included Board President Lynn Capener, Vice President Wade Hyde, Members Nancy Kennedy, Connie Archibald, Bryan Smith, Karen Cronin, and Nini Anderson and student board member Sydnee Richards.  Also present were Superintendent Ronald Tolman, Assistant Superintendents, Darin Nielsen and Terry Jackson, Business Administrator Rod Cook, officers of the Box Elder Education Association, district employees, representatives of the press and interested citizens.    

President Capener welcomed those in attendance and conducted the business of the meeting.  After the prayer, which was offered by Dr. Ron Tolman, Sydnee Richards led the audience in the pledge of allegiance.

Recognitions

Connie Archibald recognized the following people:
Discovery School for being honored as a National Blue Ribbon School, Principal Jeff Morris and several of his teachers were there to be recognized.
Darin Nielson for his service in training on community councils and for receiving the Northern Utah Curriculum Council's 2016 Leadership Award.
Klay Hinck and Dawn Devoe with Walmart Distribution for the grant presentation last board meeting.
Jared Harrison with Walmart Distribution for donation to Lakeview Elementary.
Jeremy Young from North Park Elementary for his presentation to the Board.
Clay Chournos from McKinley Elementary for his presentation to the Board.
Gary Allen from Box Elder High School for his presentation to the Board.
Scott Hunsaker from Fielding Elementary for his encouragement of reading in his school.
Daren David Short for a $50,000 donation to the Box Elder High School Automotive shop.

Approval of Agenda

Bryan Smith made the motion to approve the agenda Wade Hyde seconded the motion which passed unanimously.

Public Comment

Board Member Nancy Kennedy requested the opportunity to comment on Constitutional Amendment B and ask for support from people because it would substantially increase trust land funds for schools in a safe responsible manner.
Action Items

Exemption from Compulsory Attendance (Home School)

Superintendent Ron Tolman presented the list of students who the district has received exemption requests from parents.

Connie Archibald made the motion to exempt the students as listed. Nancy Kennedy seconded the motion which passed unanimously.

Mission, Vision, and Values/Commitments 

Superintendent Tolman presented a recommendation of Mission, Vision, and Values to the Board with the following introduction.

One of the characteristics of most effective organizations is a clearly identified mission accompanied by a shared vision for the future along with clearly identified values and commitments of the organization. It is also vital that organizations regularly review the mission, vision, and values/commitments to make sure that those elements reflect the current situation. In the recent Key Performance Indicator survey administered by USBA/USSA and reported to the Board on July 6 the second survey statement was, 'Board members can clearly articulate the vision, mission, and goals of the district.' thus reinforcing how important the articulation and adherence to those elements is to effective organizations. Now is an opportune time to do a status check on these elements. It appears that BESD has not formally reviewed their mission, vision, and values/commitments for at least the last 15 years.  See the attached documents.

Wade Hyde made the motion that the attached revised District Mission, Vision, and Values/Commitments be adopted by the Board Bryan Smith seconded the motion which passed unanimously.

Board Priority Goals September 2016

Superintendent Ron Tolman presented the list of Board Priority Goals from September 2016. (See attachment)

Connie Archibald made the motion to approve the goals as written. Nini Anderson seconded the motion which passed unanimously.

Utah Consolidated Grant Approval

Assistant Superintendent of Curriculum Darin Nielsen presented the Utah Consolidated Grant for approval of the Board.

Bryan Smith made the motion to approve the Utah Consolidated Grant for the 2016-17 school year. Connie Archibald seconded the motion which passed unanimously.

School Improvement Plans 2016-2017

Director of Testing, Keri Greener, presented the school improvement plans to the Board for approval.
Nini Anderson made the motion to approve the plans as presented. Nancy Kennedy seconded the motion which passed unanimously.

Information/Discussion Items

Sage Accountability

Testing Director, Keri Greener reported on Sage Accountability pointing out areas of growth and some of the outliers. 

AP/ACT

Testing Director, Keri Greener reported on AP/ACT results. 305 students participated in the Advanced Placement program in 2016. 30 students received AP Scholar recognition, 6 AP Scholar with Honor, 11 AP Scholar with Distinction, and 2 received AP National Scholar recognition. Box Elder School District had 822 students participate in the ACT exam in 2016. The district composite score was 19.3. 18% of BESD students met all four college benchmarks which is a 4% increase over 2015.

October 1 Enrollment Report

Terry Jackson reported on the final October 1 Enrollment Report.

Total Enrollment was 11572 students.  This represents nearly a 2% enrollment growth over last year. (See attached report)

Policies

The following policies were recommended with no changes:

5037 Attendance Enforcement
5285 Detention of Students After School Hours

Connie Archibald made the motion to accept the above policies. Wade Hyde seconded the motion which passed unanimously. 

Policies Recommended for First Reading:
 
1250 Professional Learning Communities (new policy)

Nancy Kennedy made the motion to approve policy 1250 on first reading with recommended changes. Connie Archibald seconded the motion, which passed unanimously.

2215 Transportation - Living & Transportation Allowances
2217 Transportation - Field Trips
2218 Transportation - District Owned Vehicles
4085 Students Released to Attend Applied Technology Colleges
4087 Work-Based Learning
5227 Student Head Injuries
5291 Drug & Alcohol Testing of Students Participating in Extracurricular Activities

Connie Archibald made the motion to approve the above policies with changes as recommended. Nancy Kennedy seconded the motion which passed unanimously.

Policies Recommended for Second Reading with changes in discrimination clause:

1160 Superintendent Termination
5000 Equal Education Opportunity
5040 Transfer and Assignment of Students
5350 Student Complaints - Resolution

Nancy Kennedy made the motion to approve the above policies on second reading. Wade Hyde seconded the motion, which passed unanimously.

Policies Recommended for Second Reading:

2200 Vandalism, Destruction or Loss of School Property
2211 Transportation - Bus Routes and Stops
2214 Transportation - 'In Lieu of' Allowance
4075 Earning Credit
4103 Grading Policy Grades 8-12
5045 Student and Staff Memorials
5050 Immunization Requirements
5063 Automated External Defibrillator (AED)
5065 Administration of Medication
5071 Communicable Disease Guidelines for Exclusion of Children from School
5210 Protection of Student Against Exploitation
5240 Appeals of Student Government Organizations
5294 Student Discipline - Searches
5300 Student Discipline - Corporal Punishment
5306 Children's Internet Protection Act
5340 Student Leaving with Adult During School Hours
5370 Student Handbooks

Connie Archibald made the motion to approve all of the above policies as presented. Bryan Smith seconded the motion, which passed unanimously.

Board Goals Review and School Visits

No review was necessary because of the above action item which approved a revision. The calendar review was discussed. The Superintendent wondered if circulating the calendar was still of value to the Board. The Board agreed they would still like the calendars passed out for review.

Monthly Financial Report

Business Administrator, Rod Cook, presented the monthly financial report for the Board's review.
Consent Calendar

Karen Cronin moved to accept the consent items except the minutes to be held until the next Board meeting and student handbook for Discovery.  The motion was seconded by Bryan Smith and passed on a unanimous vote.  The Consent Calendar included the following items:

Approval of the minutes of the working and regular meeting of September 14, 2016 which will be held for revision.

Approval of claims numbered 00018807-00019198, 00109126, 00893016, 00990216, 00991916, 00992016, 00993016, and the school activity checks for the month of September.

Personnel Items

New Hires				
Site	Employee	Position	Replacing	Reason
BEMS	Bonnie Robinson	Temporary for this year	 	 
ACHI	Pam Adams	Teacher Aide	 	 
Century	Linda Braegger	Special Ed Aide	Trista Boysted	 
BEMS	Daniel Kaminsky	Custodian	Cory Ballard	 
Park Valley	Tiffany Eddington	Teacher Aide	 	Going on Contract
Transportation	Sanna Nelson	Bus Driver	 	Going on Contract
Century	Tiffany Reed	Special Ed Para	 	Going on Contract
BEHS	Diana Sanchez	Special Ed Para	 	Going on Contract
Grouse Creek	Rosemary Tingey	Cook/Aide	 	Going on Contract
				
Leaving the District			
Site	Employee	 Position	Reason	
BEMS	Gerald Tracy	Teacher	Resigned	

Adjournment

With the announcement that the next meeting will be held on Wednesday November 9, 2016, 6:30 p.m. at Foothill Elementary, President Capener adjourned the meeting at 8:55 p.m.


APPROVED:  November 9, 2016




ATTESTED:  			
	School Business Administrator		President, Board of Education
	Box Elder School District
MISSION:
Learning is everything!

Our work is teaching and learning.  Our priority is to ensure students acquire the knowledge and skills they need to be positive and productive citizens.

VISION:
Our vision for Box Elder School district includes the following:

-	All students acquire the knowledge and skills to successfully pursue additional training, education, and employment.
-	Teachers and those who perform supporting roles are valued and honored. 
-	Strong partnerships between the home and schools are fostered and developed to share responsibility for student success.
-	Schools are safe in all ways, focused on learning for all.  
-	Schools and district offices are respectful and kind places, where collaboration is fostered.
-	The principles of freedom and liberty including individual rights and responsibilities are valued, modeled, and taught.

VALUES/COMMITMENTS:
We honor common values and make the following COMMITMENTS:

WE WILL FOCUS ON STUDENT ACHIEVEMENT.  Learning data is used to make instructional decisions and to monitor progress and improve outcomes.
WE WILL BE GROWTH ORIENTED.  It is our belief that ability and intelligence are not fixed but can be changed and developed in each of us!  A growth mindset is modeled and taught.
WE WILL BE HARD WORKERS AND TEAM PLAYERS.  We will do our part devoting time and effort for the success of all those in the District.
WE WILL BE PROBLEM SOLVERS.  We will focus on solutions and look at problems as opportunities for learning and improvement.
WE WILL BE HONEST.  We will tell the truth and be fair and honest in all of our dealings.
WE WILL BE RESPECTFUL.  We will treat everyone with dignity, respect, and courtesy at all times.
WE WILL BE POSITIVE.  We will choose to be enthusiastic and emphasize the positive.  We will be supportive and avoid negative criticism.  
WE WILL BE CONSISTENT in living our values at all times thus having integrity.
Board Priority Goals September 2016

In the last two years it has been fairly obvious that the Box Elder Board's priority is student performance as most of their work and discussion has been focused on the importance of preparing students for advanced education and the job world.  They have mentioned ACT and Sage performance often.  With that in mind and hoping not to be too presumptuous the following is suggested as a starting place for discussion of the Board Goals.

The singular priority goal for Box Elder School Districts is improving student performance.   As performance indicators the following specific goals are identified.

1.	All Students Will Meet High Curricular Standards in Mathematics

A.	90% (this is a very high standard as the current state average in 2016 is 48%) of all 3rd graders will be proficient or above on end of level summative statewide assessments, and those levels of proficiency will be maintained at all higher grade levels.  Yearly progress of at least 1% above the state average will be shown toward that goal each year from this point forward.

B.	50% of all high school students will meet the ACT college readiness benchmark score of 22 or above on the mathematics portion of the ACT.  Yearly progress of at least .5 % on the ACT scale on the mathematics portion will be shown toward that goal each year from this point forward until the goal is met.

2.	All Students Will Meet High Curricular Standards in Literacy

A.	90% (this is a very high standard as the current state average in 2016 is 53%) of all 3rd-10th graders will be proficient or above on end of level summative statewide assessments, and those levels of proficiency will be maintained at all higher grade levels.  Yearly progress of at least 1% will be shown toward that goal each year from this point forward.

B.	70% of all high school students will meet the ACT college readiness benchmark score of 18 on the Language portion of the ACT.  Yearly progress of at least .5% on the ACT scale on the language portion of the ACT will be shown toward that goal each year from this point forward until the goal is met.  

3.	All Students Will Meet High Curricular Standards in Core Subjects

A.	70% of all high school students will meet the ACT college readiness benchmark score of 18 on the composite portion of the ACT.  Yearly progress of at least .5% on the ACT scale on the language portion of the ACT will be shown toward that goal each year from this point forward until the goal is met.  

4.	The Board will develop and adopt a comprehensive Board of Education Handbook

A.	As strategies to support the goal of increased student performance the Board selects the following strategies.
-	Full implementation and monitoring of PLC process in the District
-	Doing all that we can to recruit and retain the most highly qualified staff possible
-	Regular data review on student achievement at Board meetings

On the ensuing pages the Board identifies the following strategies and action steps for each goal.  

Goal 1 All Students Will Meet High Curricular Standards in Mathematics

Action Steps

A.	Recruit and retain high quality employees, particularly those who work directly with students on a daily basis.

1.	Use available resources to compete as assertively as possible in salary and benefits.
2.	Work cooperatively and assertively to increase state funding.
3.	Recognize employee contributions and longevity in the District.

B.	Professional Development

1.	Standards-based Curriculum
2.	Research-based instructional strategies/materials
3.	Professional Learning Communities
4.	Mathematics Endorsements
5.	Instructional use of technology

C.	Professional Learning Communities

1.	Curriculum mapping and pacing
2.	Identification of the essential standards
3.	Common Formative Assessments
4.	Data analysis
5.	Intervention and Extensions

D.	Supports for Student Learning

1.	Math Coaches
2.	Online instructional support
3.	Additional learning opportunities

E.	Parent Involvement

1.	Community Council Participation in School Improvement / Trust lands Plans
2.	Parent Mathematics Nights
3.	Title I schools / Governance / school mathematics goals
4.	Parent access to student mathematics data

Goal 2 All Students Will Meet High Curricular Standards in Literacy

A.	Recruit and retain high quality employees, particularly those who work directly with students on a daily basis.

1.	Use available resources to compete as assertively as possible in salary and benefits.
2.	Work cooperatively and assertively to increase state funding.
3.	Recognize employee contributions and longevity in the District.


B.	Professional Development
       
1.	Standards-based curriculum
2.	Research-based instructional strategies
3.	Professional Learning Communities
4.	Reading Endorsements
5.	Instructional use of technology
6.	Hire consultants to work with our coaches and principals.

C.	Professional Learning Communities

1.	Curriculum mapping and pacing
2.	Identification of the essential standards
3.	Common formative assessments
4.	Data analysis
5.	Intervention and extensions

D.	Support for Student Learning

1.	Instructional Coaches / Title I Coaches
2.	Additional learning opportunities
3.	Online instruction
4.	Full day kindergarten sessions
5.	Formative and Summative Writing

E.	Parent Involvement

1.	Community Council Involvement in School Improvement / Trust lands Plans
2.	Family Literacy Nights
3.	Title I schools / Governance / Literacy Goals
4.	Parent access to student achievement data in literacy
5.	Parent notification of students reading on grade level

Goal 3 All Students Will Meet High Curricular Standards in Core Subjects

A.	Recruit and retain high quality employees, particularly those who work directly with students on a daily basis.
1.	Use available resources to compete as assertively as possible in salary and benefits.
2.	Work cooperatively and assertively to increase state funding.
3.	Recognize employee contributions and longevity in the District.

B.	Professional Development
       
1. Standards-based curriculum
2. Research-based instructional strategies
3. Professional Learning Communities


C.	Professional Learning Communities

1. Curriculum mapping and pacing
2. Identification of the essential standards
3. Identifying learning targets
4. Common formative assessments
5. Data analysis
6. Intervention and extensions

D.	Support for Student Learning

6.	College & Career Readiness Plans
7.	Provide opportunities for extensions and interventions
8.	Utilize online instruction
9.	Formative and summative assessment

E.	Parent Involvement

6.	Community Council Involvement in School Improvement / Trust lands Plans
7.	Family Literacy Nights
8.	Parent access to student achievement data
9.	College & Career Readiness Plans

	School	K	1st	2nd	3rd	4th	5th	6th	7th	8th	9th	10th	11th	12th	Total	Self	TOTAL	Difference	Total
														w/o	Contained	w/ Self	from	w/Self
														Self Con.		Contained	Oct 1 2015	Oct 1 2015
																		
																		
BRHS											341	346	314	1,001 	25 	1,026 	30 	996
BEHS	 	 	 	 	 	 	 	 	 	 	477	452	468	1,397 	44 	1,441 	(7)	1,448
																		
DYCH/ILSC	 	 	 	 	 	 	 	 	1 	1 	7	26	49	84 	34 	118 	(5)	123
																		
BRMS									348 	325 				673 	6 	679 	1 	678
BEMS	 	 	 	 	 	 	 	 	471 	539 	 	 	 	1,010 	10 	1,020 	40 	980
																		
Harris							384 	378 						762 	22 	784 	60 	724
Young	 	 	 	 	 	 	467 	500 	 	 	 	 	 	967 	17 	984 	20 	964
																		
Century	84 	69 	71 	82 	77 	82 								465 	9 	474 	8 	466
Discovery	73 	62 	83 	74 	86 	89 	 	 	 	 	 	 	 	467 	12 	479 	16 	463
Fielding	61 	49 	52 	59 	62 	52 								335 	1 	336 	0 	336
Foothill	70 	107 	91 	89 	92 	97 	 	 	 	 	 	 	 	546 	3 	549 	50 	499
Garland	111 	121 	127 	129 	134 	120 								742 	14 	756 	51 	705
Grouse Creek	0 	2 	2 	0 	1 	3 	0 	1 	1 	0 	0	 	 	10 	0 	10 	(3)	13
Lake View	101 	113 	109 	108 	100 	85 								616 	0 	616 	28 	588
McKinley	88 	80 	98 	87 	98 	95 	 	 	 	 	 	 	 	546 	0 	546 	(11)	557
Mt. View	47 	71 	61 	60 	61 	55 								355 	17 	372 	(34)	406
No. Park	75 	76 	82 	89 	78 	88 	 	 	 	 	 	 	 	488 	14 	502 	(13)	515
Park Valley	4 	0 	3 	2 	5 	3 	2 	7 	1 	3 	4			34 	0 	34 	0 	34
Snowville	7 	3 	5 	2 	6 	6 	 	 	 	 	 	 	 	29 	0 	29 	6 	23
Three Mile			134 	127 	132 	138 								531 	1 	532 	5 	527
Willard	139 	132 	 	 	 	 	 	 	 	 	 	 	 	271 	0 	271 	(9)	280
																		
Out of State	0 	0 	0	2	1	2 	1 	0 	0 	0 	3	1	4	14 	0 	14 	(5)	19
																		
 	860 	885 	918 	910 	933 	915 	854 	886 	822 	868 	832	825	835	11,343 	229 	11,572 	228 	11,344 
																	1.97%