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Entity: Box Elder County School District

Body: Box Elder School District Board of Education

Notice Title: Board Meeting Minutes June 8, 2016
Notice Tags: Schools
Meeting Location: O. Jay & Tamra Call Education Center
960 S Main St
Brigham City    84302
Event Date & Time: June 8, 2016
June 8, 2016 12:00 AM - June 8, 2016 12:00 AM
Description/Agenda:
                OFFICIAL MINUTES OF A REGULAR MEETING
OF THE BOARD OF EDUCATION
BOX ELDER COUNTY SCHOOL DISTRICT

Retiree Reception

A reception to honor retirees was held from 5:30 to 6:30 in the Box Elder High School Commons.

Tentative minutes of a Regular Meeting of the Board of Education, Box Elder County School District, held Wednesday evening May 11, 2016 at 6:30 p.m. at the Box Elder High School.

Those in attendance at the meeting included Board President Lynn Capener, Vice President Wade Hyde, Members Nancy Kennedy, Connie Archibald, Bryan Smith, Karen Cronin, and Carrie Ann Johnson and student board member Madison Wight.  Also present were Superintendent Ronald Tolman, Assistant Superintendents, Darin Nielsen and Terry Jackson, Business Administrator Rod Cook, officers of the Box Elder Education Association, district employees, representatives of the press and interested citizens.    

President Capener welcomed those in attendance and conducted the business of the meeting.  After the prayer, offered by Connie Archibald, Lynn Capener led the audience in the pledge of allegiance.

Recognitions

Connie Archibald recognized the following people:

Mike Reeder - teacher at Box Elder High School who received the Apple for the Teacher Award
Madison Wight - Student Board Member

Approval of Agenda

Nancy Kennedy made the motion to approve the agenda. Wade Hyde seconded the motion, which passed unanimously.

Retiree Recognitions

The retirees were recognized and presented with a bell and gift certificate to Maddox by Terry Jackson. The Board also thanked and congratulated each retiree personally by shaking their hand.  Retirees are:

Claudia Bigler					Sherilyn Tibbitts
Marci Haycock					Lori Butler
Curtis Blank					Teresa Hunsaker
Metzie Jensen					Sharon Kotter
Elizabeth Kimber					Greg Kozak
Royce Larsen					Bonnie Palmer
Robin Merrill					David Stangler
Alicia Miller					Matt Zollinger
Chris Roybal     					Teresa Woodward
B. Kent Nebeker					Cally Nebeker
Lisa Jensen					Susan Richins
Lavar Hanson					Wendy Merrill

The Box Elder Administrators Association presented the awards to various individuals for their outstanding service to students. Award recipients are:

Outstanding Building Administrator Awards:
Kristi Capener, BRHS
Eldon Petersen, BRMS
 
Outstanding District Administrator Award:
Keri Greener, District Office
 
Outstanding Certificated Related Services Award:
Sherri Madson, BEMS
 
Outstanding Educator Awards:
Peggy Hansen, Discovey Elementary
Kim Detwiler, McKinley Elementary
Karen Roesler, ACYI
Thomas Morrell, BRMS

Outstanding Volunteer Award:
Krista Ross

Public Comment

No one had signed up for public comment.

Nucor Grant Awards 

Dave Reinhart and Nick Christensen representing Nucor Steel presented the grant awards to the schools and teachers as listed.

School	Grant Recipient	Name of Project
BEHS	Gregg Cefalo	Compact Thermal Imaging Camera
BEHS	Chase Goddard	Physics with Technology using Verneir
BEHS	Shawn Seamons, Kelli Mariano	Extra White Board
BEHS	Ben Watkins	3-D Printer for Biology & Chemistry
BEMS	Deatra Fawcett, Marykay Johnson	TI 84 Calculators with Charging Stations
ACYI	Molli Holmes, Sue Richins, Joanna Blayloc, Nancy Steed, Jeannette Zobell	Magnetic Math
ACYI	Marci Nelson, Cindy Bradwisch, Toree Sorenson, Brenda Anderson	Let's Read it Together!
BRHS	Preston Richey	Physics Dynamics Cart upgrade
BRHS	Preston Richey	Principles of Engineering Vex Robotics Enhancement
BRHS	Sandy MacSparran	Acid/Base Titrations
BRMS	David Joy	Robotics and Electronics in the 8th Grade
BRMS	Coerina Fife	Books for Kids
ACHI	McKenna Jones	Science Dissection:  The Amazing Body Systems
ACHI	Tory Birkinshaw	Digital MotivAider
ACHI	Emily Wight	Technology in the Special Education classroom
ACHI	Tiffanie Hadley	W.I.N. Robotics Extension
ACHI	Mati Rinderknecht, Tanya Hunt, McKenna Jones	Adaptations lab
Century 	Misty Curtis	Chromebooks
Early Learning Center	Linda Bourn	Seating for children with special needs
Early Learning Center	Linda Bourn	Therapy Ball Seating for Children with special needs
Sp Ed	Debra Manning	Help Students Read and Write
Discovery	Peggy Hansen	Building Blocks for Motor Development and Problem Solving Skills
Discovery	Karla Barrow	iPads for Speech Therapy with special needs students
Discovery	Rebecca Wilding	Technology Assistance
Discovery	Robert Johnson, Kellie Hansen, Rebecca Wilding	Language  Arts, Story Works
Discovery	Robert Johnson	24 Math Club
Discovery	Kellie Hansen	Classroom Chrome Lab
Garland	Robyn Esplin	Kindergarten & Preschool Super Student Success Packets
Fielding	Jan Hawkes, Cathy Kirby, Kelli Murray	Chapter Books for Reading
Fielding	Trisha Day	'Objects to Think With' Learning Mathematics through Manipulatives
Lake View	Irene Haggerty, Beverly Morrell, Merry Nielson, Nicole Ayala	Promoting Literacy and Improving Literacy with Graphic Novels`
Lake View	Claudia Petersen	Bilingual and Spanish books to support our school community
Lake View	Gloria Dabb, Katherine Harrop	Literacy in the Spanish Classrooms
McKinley	Angie Christensen	Classroom Novel Studies
McKinley	Christyn Kendrick, Krisha Obray, Ashley Baily, Taylor Johnson	Reading for All Learners
Mtn. View	Georgiann Willoughby and Andrea Nelson	Year round classroom greenhouse and table top grow light system
North Park 	Cathe Runyan	Literature sets for 3rd Grade reading groups
North Park	Lorie Rasmussen	Sensory Integration for Special Needs Students
Snowville	Joylene Ritchie	Headphones and mouse
Snowville	Vauna Wilcock	Becoming Meteorologists!
3-Mile Creek	Bruce Wankier	Scholastic Magazine's 'Scope'
3-Mile Creek	Peggy Layne	Calming Corner

Action Items

Approval of School Lands Trust Plans

Darin Nielsen, Assistant Superintendent of Curriculum, presented the school trust land plans to the Board for approval. The plans are attached to the agenda.

Nancy Kennedy made the motion to approve the school lands trust plans. Carrie Ann Johnson seconded the motion, which passed unanimously.

Recommendation for Internal and Independent Audit

The district audit committee, after reviewing proposals from various firms recommended that the Board approve Wiggins and Company for the 2015-16 independent audit. It is also recommended that Tom Kotter be appointed as the internal auditor for the 2016-17 year. This will bring the district into compliance with SB 93 S2 (UCA 53a-30a102) regarding the requirement to establish an internal audit program for districts with enrollment of over 10,000 students. The second half of the motion complies with (UCA 51-2a-201) which requires an annual audit of the school district by an external independent auditor. A solicitation for proposals from Audit Firms was received and evaluated by the audit committee on May 5, 2016. The committee unanimously recommends Wiggins and Company be appointed for another year with up to a four-year annual renewal. This legally authorizes both auditors to start their work. This would also be an appropriate time for the Board to give directions for review of any areas of focus for the audits. If the items may be of a sensitive nature, they can be sent to Rod or directly to the auditors by email.

Connie Archibald made the motion to appoint the internal and independent auditors as recommended. Bryan Smith seconded the motion, which passed unanimously.

Policy Review

The following policies were presented to the Board for approval for second reading:
Policy 1010 School Board's Legal Status
Policy 3000 Employment - Nondiscrimination
Policy 3020 Employment - Requirements and Restrictions
Policy 3035 Employee Criminal Background Checks and Arrest Disclosure Requirements
Policy 5225 Student Activities take out the redundancy D.1.c. the word all
Policy 5282 Student Discipline

Nancy Kennedy made the motion to approve the above policies on second reading. Connie Archibald seconded the motion, which passed unanimously.

The following policies were presented to the Board for approval for first reading:

Policy 1190 District Annual Reports (C.1-2 formatting)
Policy 2015 Cash Investment and Management of School District Funds
Policy 3084 Educational Appropriate Postings
Policy 3090 Family Medical Leave Act (FMLA)
Policy 4165 Requests for Charter Schools
Policy 5090 Child Abuse
Policy 5275 Sexual Harassment
Policy 6060 Conduct on School Premises

Nancy Kennedy made the motion to approve the above policies for first reading. Carrie Ann Johnson seconded the motion, which passed unanimously.

Information/Discussion Items

Board Goals were briefly discussed with the superintendent noting he had made the requested updates in the goals.

The list for school visits was passed around so board members could sign up and report on past visits.

President Capener announced that there would be a special board meeting on July 6 to interview applicants to fill the board vacancy that will be left by the resignation of Carrie Ann Johnson.
The Board decided to set the time at 5 p.m. for that meeting with the possibility of moving that earlier if there are a high number of applicants.

Darin Nielsen asked to be added to the June board agenda for his report on instructional time.

Graduations to be held are: Bear River High School June 2 at 7 p.m. at the USU Spectrum with Lynn Capener speaking. Box Elder High School on June 3 at 8 p.m. with Wade Hyde and Carrie Ann Johnson speaking. The Dale Young Alternative High Graduation on June 23 at 7 p.m. at the Box Elder High School Auditorium with Connie Archibald speaking.

Monthly Financial Report
Rod Cook, Business Administrator, reviewed the monthly financial report for April.

Consent Calendar

Bryan Smith moved to accept the consent items.  The motion was seconded by Wade Hyde and passed on a unanimous vote.  The Consent Calendar included the following items:

Approval of the minutes of the regular meeting of April 13, 2016

Approval of claims numbered 00104116,00942016,00942916,08042916, and 00016175-0017553, 00106105, 080633015, 09061915,  09063015 and the school activity and ACH checks for the month of April.

Personnel Items as shown.
			
New Hires				
Site	Employee	 Position	Replacing	Reason
BRHS	Ricky Andersen	Spanish Teacher	Lee Jensen	Resigned
				
Leaving the District			
Site	Employee	 Position	Reason	
ACHI	William Hornberger	Teacher	Death	
DYCH	Matthew Webb	Principal	Resigned	
BRHS	Lee Jensen	Teacher	Resigned	
			

Adjournment

With the announcement that the next meeting will be held on Wednesday, June 8, 2016 at the District Office at 6:30 p.m. with a work session beginning at 5:30 p.m., President Capener adjourned the meeting at 8:33 p.m.


APPROVED:  June 8, 2016

	


ATTESTED:  			
	School Business Administrator		President, Board of Education
	Box Elder School District

            
Notice of Special Accommodations: Contact Mr. Rodney Cook, Business Administrator at 435-734-4800 eight or more hours before the scheduled starting time and efforts will be made to provide the needed assistance.
Notice of Electronic or telephone participation: Electronic participation is not available
Other information:
Contact Information: Marci Hatch
(435)734-4800
marci.hatch@besd.net
Posted on: June 09, 2016 12:24 PM
Last edited on: June 09, 2016 12:24 PM

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