Board of Trustees
March 24, 2016
Informational Items
Schedule of Events
Thursday, March 24, 2016
12:00 p.m. Trustees Lunch (Vermillion Cliffs Room)
1:00 p.m. Regular Trustees Meeting (Charles Hunter Room)
6:00 p.m. Founders Day Reception/Dinner (Great Hall)
Upcoming:
March 23 - Tanner Lecture @ 12:00 p.m. - Ken Adelman (Great Hall)
April 5 - Festival of Excellence
April 29 @ 1:00 - Board of Trustees Meeting
April 29 @ 6:30 - Awards/Commencement Dinner
April 30 @ 9 a.m. - Commencement (information to follow)
ACTION:
Action Items
1
Welcome and Review of Agenda
Verbal
2
Minutes of February 18, 2016 Trustees Meeting
Tab A
3
Student Fee Proposal
Tab B
4
Revised 2016/17 Academic Calendar
Tab C
5
Proposed 2017-20 Academic Calendars
Tab D
6
Policy #6.1 - Faculty Evaluation, Promotion & Tenure
Tab E
7
Policy #6.2 - Academic Officers
Tab F
8
Policy #6.62 - Graduate Studies - Graduate Program
Tab G
9
Course/Program Fee Updates
Tab H
INFORMATION & REPORTS:
Reports &
10
Report of the Trustees Board Chair
Verbal
11
Report of Faculty Senate
Verbal
12
Report of Staff Association
Verbal
13
Report of Student Body President
Tab I
14
Report of Alumni
Verbal
15
Report of Alumni and Community Relations
Verbal
16
Report of Provost & Academic Affairs
Verbal
Board of Trustees
March 24, 2016
17
18
10
20
21
22
Report of Advancement & Enrollment Management
Verbal
Report of Athletics
Verbal
Report of Finance
Verbal
Report of Strategic Planning
Verbal
Report of Student Affairs
Verbal
Report of the President
Verbal
Consent Items
23
Personnel and Retirements (Including LeaveW/Out Pay Request)
Tab J
Action
24
Motion to go into Executive Session (if needed)
Verbal
CONSENT:
Minutes
Board of Trustees February 18, 2016
Regular Business Meeting
Trustee Members Present: Chair Eric Leavitt; Vice Chair Sherrie Hansen, Trustees Shannon Dulaney, Brandon Day, David Nakken, Ann Marie Allen, Elyce Schmutz, and Marshall Erb
Trustees Excused: Trustees Matt Cannon and Sandra Lord Thomas
Others Present: President Scott Wyatt; Provost Brad Cook; Vice Presidents Mindy Benson, Marvin Dodge, Stuart Jones, Jared Tippets; Jennifer Oberhelman, Secretary; Jason Butikofer, Director of Athletics; Michael Carter, Legal Counsel, Bruce Howard, Faculty Senate President- Elect; Jared Wilcken, Staff Association President; Michael Beach, Assistant Vice President for Finance; Tom Morgan, Exec. Director for Head Start; Marshall Chamberlain, Internal Auditor; Mitch Bealer, Asst. VP for Planning and Budget; Dean Patrick Clarke, University College; Rachel Bishop, Director of Arts Administration; Mark Atkinson, Dean of Graduate Studies; Ellen Treanor; Lydia Chadwick, student
Welcome by Chair Leavitt
Chair Eric Leavitt called the regular business meeting to order at 10:07 a.m. in the Charles Hunter Conference Room in the Haze Hunter Conference Center and welcomed attendees. Trustees Matt Cannon and Sandra Lord Thomas are excused from this meeting after contacting Chair Leavitt.
Minutes of December 2, 2015
The trustees reviewed the minutes. A motion was made by Dave Nakken to approve the minutes as corrected; second on the motion was made by Sherrie Hansen.
Vote - unanimous.
Policy 5.21 - Hiring New Staff Employees
VP Marvin Dodge presented updated Policy 5.21 for approval. This policy was revised to reduce the amount of time required to post vacant positions in light of new, more modern, means communication.
Motion made to approve byMarshall Erb; seconded by Shannon Dulaney. Vote: Unanimous
2008 Bond Series Refinance
VP Marvin Dodge requested approval to request permission from the Board of Regents to begin the process of refinancing callable 2008 Auxiliary System and Student Building Fee
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Minutes
Board of Trustees February 18, 2016
Revenue Bonds to realize debt service savings. The par amount of the transaction will be
approximately $8,000,000. Current interest rates indicate Net Present Value savings in excess of 8%.
Motion made to recommend for approval to the Board of Regents at the April 2016 meeting by Ann Marie Allen; seconded byMarshall Erb.
Vote: Unanimous
Property Exchange
Prior to presentation of this item, Chair Eric Leavitt informed the Board this item involves the Dixie and Anne Leavitt Foundation (DALF). Chair Leavitt stressed that he does not sit on this board and does not benefit from this board in any way, financial or otherwise.
Asserting this, he stated he declined from excusing himself from this discussion and vote. The Board of Trustees had no concerns accepting this disclosure.
VP Marv Dodge shared that in the fall of 2015, DALF approached SUU to explore an opportunity to partner in the construction of new resident housing contiguous to the SUU campus. A land swap would be necessary to consolidate the property necessary to accomplish this. Upon completion, SUU would enter into a long-term (30-year) lease of the complex. This new housing will add an additional 300-350 beds.
This proposal has been shared with Commissioner Buhler, who views it positively and has given approval to proceed. There is also a 6-month exit clause that can be exercised by either side.
VP Dodge asked that the Board of Trustees recommend for approval to the Board of Regents this request at their upcoming meeting.
Motion was made by Dave Nakken; seconded by Shannon Dulaney. Vote: Unanimous
Policy #6.60 - Graduate Studies: Personnel & Curriculum
Provost Cook and Dean Atkinson presented the proposed policy changes to #6.60. This update refines and updates requirements for a faculty member to qualify to teach a SUU graduate level course.
Motion was made for approval by Ann Marie Allen; second by Sherrie Hansen. Vote - unanimous.
R401 - Graduate Certificate: Mobile Teaching, Learning & Design
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Minutes
Board of Trustees February 18, 2016
Provost Brad Cook and Dean Atkinson presented a proposal to request approval from the Board of Regents to offer a Graduate Certificate: Certificate in Mobile Teaching, learning & Design Effective Fall 2016.
Motion to recommend to the Board of Regents for approval was made by Sherrie Hansen; second by Brandon Day.
Vote - unanimous.
R401 - Graduate Certificate: Alternate Route to Licensure (ARL) in Education for Nevada Teachers
Provost Brad Cook and Dean Atkinson presented a proposal to offer seven graduate Education courses (21 credits) to support public school teachers who seek to qualify for an 'Alternative Route to Licensure (ARL).' The target students for this option are teachers in Clark County, NV who have been hired to teach but who lack the 'standard' teaching license. This will satisfy the State of Nevada Department of Education as their 'Alternate Route to Licensure.' SUU will supply the courses, but will not confer a degree or certificate.
Motion to recommend to the Board of Regents for approval was made by Shannon Dulaney; seconded byMarshall Erb.
Vote - unanimous
R401 - New Emphasis in AAS - Professional Pilot: Unmanned Aircraft Operator
Provost Cook presented a proposal to offer a new emphasis within the AAS - Professional Pilot Program. In addition to the two existing emphases (rotor-wing and fixed-wing), the proposition is for the development of a third emphasis: Unmanned Aircraft Operator (drones).
Motion to recommend to the Board of Regents for approval was made by Marshall Erb; seconded by Dave Nakken.
Vote - unanimous
R401 - New Arts Administration Minor
Provost Cook and Dr. Rachel Bishop presented a proposal to offer a new Arts Administration Minor. This new minor will offer our existing students a wider range of opportunities upon graduation.
Motion to recommend to the Board of Regents for approval was made by Marshall Erb; seconded by Sherrie Hansen.
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Minutes
Board of Trustees February 18, 2016
Vote - unanimous
R401 - New Emphasis in Psychology Major - Human Services
Provost Cook presented a proposal to offer a new Human Services emphasis within the PsychologyMajor. This new emphasis will assist in recruiting new students, offer new options to our existing students, and prepare our graduate for a wider range of careers.
Motion to recommend to the Board of Regents for approval was made by Ann Marie Allen; seconded byMarshall Erb.
Vote - unanimous
R401 - Administration Restructuring and Name Change
Provost Cook and Dean Patrick Clarke submitted a proposal to change the name of University College to the School of Integrative and Engaged Learning (SIEL). This new name fits the spirit of the programs under the unit.
Motion to recommend to the Board of Regents for approval was made by Ann Marie Allen; seconded by Sherrie Hansen.
Vote - unanimous
Report of the Faculty Senate
Dr. Bruce Howard reported on behalf of the Faculty Senate. The updating of the Leave, Rank and Tenure processing is moving forward and is now in draft form. The discussion of allowing the Faculty Senate President to serve two terms was tabled. Discussion took place on getting parking passes for adjuncts as it would be a nice perk and was received favorably by the administration. Discussion took place regarding a proposal to change 1/2 tuition to full tuition for dependent children. Dr. Howard said that there has been discussion regarding the 6.17% royalty paid to faculty who write their own material. This will be ongoing. The Internship agreement form has been approved by the Faculty Senate to provide clarification and protection. There is a concern about students enrolling in classes but not attending; this causes bottle-neck issues on some classes. Lastly, a letter is being written to administration regarding CUPA; if we consider ourselves the best in the west we should at least have average CUPA. The progress being made is appreciated.
Report of Staff Association
Jared Wilcken, Staff Association President, provided a summary of the survey that went to all staff (Attachment #1). They received 165 responses on the initial survey and 86 on the
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Minutes
Board of Trustees February 18, 2016
follow-up. One of the biggest issues is communication, which will be addressed. Another
issue is the need to improve training.
Report of Student Body President
Brandon Day, SUUSA President, shared that elections will be taking place the week of February 28. Inauguration will be held on April 15. Numerous items still under discussion that include, but are not limited to, the TBird statue, mental health care on campus, and the reorganization of SUUSA. They have completed the survey on becoming a tobacco-free campus and discussion will continue. At this point, there doesn't seem to be sufficient support for this initiative.
Report of Alumni and Community Relations
VP Mindy Benson handed out the Alumni survey results (attachment #2). Some of the items shown were where alumni work, satisfaction rates, percentage of alumni that would encourage people to attend SUU and if they have relatives attending.
There have been over 700 flags distributed to schools across the nation. Three Fan Fests have been held prior to athletic events with approximately 2,000 attendees. Back Up The Mountain will be presented at the LDS Film Festival in March. Dr. Lunt was successful in bringing back the AAA Basketball Tournament to SUU (February 25-27). Rural Health Scholars had 62 additional enter in January and has a 72% retention rate. Mindy passed around the sign-up sheet for commencement duties. The speaker for this year's commencement is Viktor Yushchenko, former president of the Ukraine.
Report of Provost and Academic Affairs
Provost Cook confirmed NWCCA accreditation has been approved.
Report of Advancement and Enrollment Management
VP Stuart Jones passed out the latest report for admissions applications (attachment #3). The numbers are up in areas of applications and paid deposits. There was slight concern about how we will accommodate these increases - at this point there is adequate space for the growth in regards to classroom space but housing will continue to be tight. A goal is to net 75% of out-of-state applicants. Scholarship awards have been modified with less being given. GPA's are up as are ACT scores. As our image increases a lower amount of scholarships will be needed.
Fundraising is ongoing for the new Business Building.
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Minutes
Board of Trustees February 18, 2016
Report of Athletics
Athletics Director Jason Butikofer reported that DeMario Warren was selected as the new football coach. There were 19 applicants nation-wide for this position. Cross Country ranked 79th nation-wide after the fall season. Jenna Ayers resigned her position as has the head of the strength and conditioning; these positions will be replaced. Athletic academics are looking good and the GPA is going up. A new facility plan is in process. Thus far,
$566,000 has been raised for Athletics; this is an increase of over $200,000 for the entire year last year. Jason is working on new corporate sponsorships. This year we have three football players invited to the NFL Combine in April.
Report of Finance
VP Marvin Dodge handed out a written report (attachment #4) that covered his division, which includes the Controller's Office, Human Resources, Budget Office, Facilities Management and Internal Auditing. The annual State Audit has been completed with no material findings. The annual meeting with the Board of Regents Audit Committee was held January 21 and went well. The Cabinet authorized mid-year budget adjustments on December 9. Our self-insured health and dental plans are experiencing another mild year with expenses running at 83% and 92% of premiums respectively. Completion dates for the USF portion of the Center for the Arts has been adjusted but SUMA is still on schedule.
The new logo has been finalized for the Beverly Center for the Arts and SUMA.
Report of Strategic Planning
VP Dodge presented the latest draft document for the Board's review and hopes to get a vote at either the March or April meeting.
Report of Student Affairs
VP Jared Tippets handed out his report for Student Affairs (attachment #5). CAPs discussions continue. Students are supportive of a fee increase to address this important issue. The Career and Professional Dev. Center has rolled out a new jobs program called 'Jobs for T-Birds.' The Center for Diversity and Inclusion had a successful Step Show on Feb. 5 with over 300 attendees. Orientation is being reinvented to better integrate new students into campus life. Efforts to remodel the Student Center are underway. The remodeling of the Veterans' Center has been completed and the grand reopening is set for March 22 at noon.
Report of the President
President Wyatt reported that the Legislature wants us to continue to do more with less. He showed the PowerPoint presentation presented to the Legislature that shared our vision,
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Minutes
Board of Trustees February 18, 2016
efficiencies, awards/recognitions, inputs/outputs, grad rates, low student debt and statistics
on our graduate's success rates in regards to jobs, licensures and grad. School acceptance.
President Wyatt shared that Trustee Ann Marie Allen has accepted the position of Director of Ethics and Compliance (formally the IX Coordinator). The will begin in March and will tinder her Board of Trustees resignation prior to that time.
Consent Items
- Investment Report for October 2015
- Investment Report for November 2015
- Investment Report for December 2015
- Quarterly Endowment Report - December 2015
- Head Start Summary Budget for December 2015
- Personnel & Retirements (including early retirement for Deborah Hill)
A motion was made byMarshall Erb to approve the consent items; seconded by Dave Nakken. Vote - unanimous
Motion to Adjourn
Motion made by Sherrie Hansen, seconded by Dave Nakken. Vote - unanimous.
The general meeting was adjourned at 1:05 p.m.
7






Date:
To:
From:
RE:
February 11, 2016
President's Council and SUU Board of Trustees
James Sage, Associate Provost
Proposed Revisions to the 2016-2017 Academic Calendar
Revised 2016-2017 Academic Calendar
On behalf of Provost Cook, the Dean's Council, and the ad hoc Academic Calendar Planning Committee, we are submitting for your consideration a proposal to revise the 2016-2017 Academic Calendar. There are two proposed revisions for your consideration.
The first proposed revision is to designate Thursday, August 25, 2016 as the 'SUU Day in the Parks' to celebrate the 100th Anniversary of the National Park Service. No regular classes will be held, but campus will be open. This designation will not have a negative impact on the overall schedule of class meetings or contact hours for fall semester (this will remain consistent with other semesters).
Students will have the opportunity to register for a variety of different experiential education opportunities led by faculty and staff. These will include morning excursions, afternoon excursions, all-day trips, and evening programs in a wide range of different natural locations (national parks, national monuments, state parks, and other public lands). For those who are unable to leave campus on these trips (due to work schedules, family responsibilities, etc.), a series of engaging educational programs will be offered on campus (history of national parks, stewardship of natural resources, conservation biology, etc.)
The second proposed revision is to move Spring 2017 Commencement from Saturday, April 29, 2017 to Friday, April 28, 2017. This change is in response to the request from Vice President Mindy Benson to schedule Commencement on Fridays (rather than Saturdays). To honor this preference, we will need to move the Study Day from Monday (April 24) to Friday (April 21), and the four-day Final Exam period from Tuesday-thru-Friday to Monday-thru-Thursday. These proposed revisions will not have a negative impact on the overall schedule of class meetings or contact hours for spring semester. (Please note: Spring 2016 Commencement is still scheduled for Saturday, April 30, 2016.
Both of these proposed changes are depicted in the attached 2016-2017 Academic Calendar. Thank you for considering these proposed changes.
Office of the Provost
Old Main, Room 303 * 351 W University Blvd * Cedar City, UT 84720 Phone: 435-586-7704 * Fax: 435-586-7921
Date:
To:
From:
RE:
February 11, 2016
President's Council and SUU Board of Trustees
James Sage, Associate Provost
Proposed Revisions to the 2016-2017 Academic Calendar
Revised 2016-2017 Academic Calendar
On behalf of Provost Cook, the Dean's Council, and the ad hoc Academic Calendar Planning Committee, we are submitting for your consideration a proposal to revise the 2016-2017 Academic Calendar. There are two proposed revisions for your consideration.
The first proposed revision is to designate Thursday, August 25, 2016 as the 'SUU Day in the Parks' to celebrate the 100th Anniversary of the National Park Service. No regular classes will be held, but campus will be open. This designation will not have a negative impact on the overall schedule of class meetings or contact hours for fall semester (this will remain consistent with other semesters).
Students will have the opportunity to register for a variety of different experiential education opportunities led by faculty and staff. These will include morning excursions, afternoon excursions, all-day trips, and evening programs in a wide range of different natural locations (national parks, national monuments, state parks, and other public lands). For those who are unable to leave campus on these trips (due to work schedules, family responsibilities, etc.), a series of engaging educational programs will be offered on campus (history of national parks, stewardship of natural resources, conservation biology, etc.)
The second proposed revision is to move Spring 2017 Commencement from Saturday, April 29, 2017 to Friday, April 28, 2017. This change is in response to the request from Vice President Mindy Benson to schedule Commencement on Fridays (rather than Saturdays). To honor this preference, we will need to move the Study Day from Monday (April 24) to Friday (April 21), and the four-day Final Exam period from Tuesday-thru-Friday to Monday-thru-Thursday. These proposed revisions will not have a negative impact on the overall schedule of class meetings or contact hours for spring semester. (Please note: Spring 2016 Commencement is still scheduled for Saturday, April 30, 2016.
Both of these proposed changes are depicted in the attached 2016-2017 Academic Calendar. Thank you for considering these proposed changes.
Office of the Provost
Old Main, Room 303 * 351 W University Blvd * Cedar City, UT 84720 Phone: 435-586-7704 * Fax: 435-586-7921
SUU_2016_2017_calendar_revised2
July 2016 - June 2017 - MODIFIED February 11, 2016
July 2016 August 2016 September 2016 October 2016
November 2016 December 2016 January 2017 February 2017
March 2017 April 2017 May 2017 June 2017
Fall Year 2016
# MWF Days: 42 # MWF Contact Hours: 42
# TuTh Days: 30 # TuTh Contact Hours: 45
# Class Days: 72
Spring Year 2017
# MWF Days: 42 # MWF Contact Hours: 42
# TuTh Days: 29 # TuTh Contact Hours: 43.5
# Class Days: 7 STUDY DAY FINALS ## No Class
Total Year
# MWF Days: 84 # MWF Contact Hours: 84
# TuTh Days: 59 # TuTh Contact Hours: 88.5
COMMENCEMENT SUMMER SCHEDULE
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Date: March 14, 2016
To: Dean's Council, President's Council, and SUU Board of Trustees From: James Sage, Associate Provost
RE: Proposed 2017-2020 Academic Calendars
Proposed 2017-2020 Academic Calendars
On behalf of the ad hoc Academic Calendar Planning Committee, we are submitting for your consideration and approval the proposed 2017-2020 Academic Calendars. The Academic Calendar Planning Committee met in February 2016 and mapped out the Academic Calendar for the next three years.
For fall and spring semesters, the Academic Calendar was developed around the parameter of establishing a cycle of Monday-Wednesday-Friday class meetings (50 min each) and Tuesday-Thursday class meetings (75 min each) for approximately the same number of contact hours per semester and per academic year. The total instructional days for fall semesters was 69 days and 71 or 72 instructional days for the spring semesters. Over the three year cycle (2017-2020) there is a small range difference of 83 to 86 contact hours per year. This variability is due primarily to the semester start and end dates, alignment of breaks and holidays, as well as Leap Year. All of these parameters comply with federal standards for higher education and aligns with the Carnegie definition of the credit hour.
Each regular academic year ends with Commencement on a Friday. After Commencement, the proposed Academic Calendars allow for a one-week break in instruction and then resumes with a three-week Maymester (14 days). Immediately following Maymester, the summer term begins with two consecutive five-week half- sessions (each with 23-24 days). A full 10-week summer term spans the same period of time as the two half- sessions (46-48 days). Besides federal and state holidays, summer term does not include any breaks nor does it includes any dedicated study days or final exam. Summer session concludes on August 7 or 8 each year.
I have attached a copy of the 2017-2020 Academic Calendars for your review, consideration, and approval. If you have any questions or concerns, please don't hesitate to contact me. Finally, I wish to thank the members of the ad hoc Academic Calendar Planning Committee, which include the following people:
John Allred
Registrar, Division of Student Affairs
Mindy Benson
Alumni and Community Relations
Ellen Treanor
Marketing Communication
Brandon Day
SUUSA President
Kevin Stein
Faculty Senate
Jared Wilcken
Staff Association
Mark Atkinson
Dean's Council
Todd Brown
Athletics
Lauri Garfield
Centralized Scheduling
Becky Merold
Utah Shakespeare Festival
Andrea Stiefvater
International Affairs
James Sage
Associate Provost & Chair of Committee jamessage@suu.edu
Office of the Associate Provost
Old Main, Room 212 * 351 W University Blvd * Cedar City, UT 84720 Phone: 435-586-7703 * Fax: 435-586-7921
SUU_2017_2020_calendar_v1.2_MWF-TR
July 2017 - June 2018 Ver. 1.2
July 2017 August 2017 September 2017 October 2017
November 2017 December 2017 January 2018 February 2018
March 2018 April 2018 May 2018 June 2018
Fall 2017
Spring 2018
Total 2017-2018 Academic Year
# MWF Days: 41
# MWF Contact Hours: 41
# MWF Days: 42
# MWF Contact Hours: 42
# MWF Days: 83
# MWF Contact Hours: 83
# TuTh Days: 28
# TuTh Contact Hours: 42
# TuTh Days: 29
# TuTh Contact Hours: 43.5
# TuTh Days: 58
# TuTh Contact Hours: 85.5
# Class Days: 69
# Class Days: 71
STUDY DAY FINALS ## No Class
COMMENCEMENT
SUMMER SCHEDULE
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SUU_2017_2020_calendar_v1.2_MWF-TR
July 2018 - June 2019 Ver. 1.2
July 2018 August 2018 September 2018 October 2018
November 2018 December 2018 January 2019 February 2019
March 2019 April 2019 May 2019 June 2019
Fall 2018
Spring 2019
Total 2018-2019 Academic Year
# MWF Days: 41
# MWF Contact Hours: 41
# MWF Days: 42
# MWF Contact Hours: 42
# MWF Days: 83
# MWF Contact Hours: 83
# TuTh Days: 28
# TuTh Contact Hours: 42
# TuTh Days: 29
# TuTh Contact Hours: 43.5
# TuTh Days: 58
# TuTh Contact Hours: 85.5
# Class Days: 69
# Class Days: 71
STUDY DAY FINALS ## No Class
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SUU_2017_2020_calendar_v1.2_MWF-TR
July 2019 - June 2020 Ver. 1.2
July 2019 August 2019 September 2019 October 2019
November 2019 December 2019 January 2020 February 2020
March 2020 April 2020 May 2020 June 2020
Fall 2019
Spring 2020
Total 2019-2020 Academic Year
# MWF Days: 41
# MWF Contact Hours: 41
# MWF Days: 43
# MWF Contact Hours: 43
# MWF Days: 86
# MWF Contact Hours: 84
# TuTh Days: 28
# TuTh Contact Hours: 42
# TuTh Days: 29
# TuTh Contact Hours: 43.5
# TuTh Days: 58
# TuTh Contact Hours: 85.5
# Class Days: 69
# Class Days: 72
STUDY DAY FINALS ## No Class
COMMENCEMENT
SUMMER SCHEDULE
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SUU_2017_2020_calendar_v1.2_MWF-TR
July 2020 - August 2020 Ver. 1.2
July 2020 August 2020
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Date: February 11, 2016
To: President's Council and SUU Board of Trustees From: James Sage, Associate Provost
RE: Proposed Revisions to Policy 6.1: Faculty Evaluation, Promotion, and Tenure
Policy #6.1 - Faculty Evaluation, Promotion, and Tenure: Summary of Proposed Changes
The key change proposed to this policy is to create an additional option for 'early tenure'. The textual changes are found on pages 10 and 20. No other changes are being proposed at this time. Existing SUU policy allows for up to 3 years to be awarded toward tenure at the time of hire. In essence, this is SUU's only early tenure option (i.e., granted at the time of hire). There is no option for an early tenure consideration after employment has commenced. The proposed revision provides an option for faculty members working at SUU to be considered for tenure 1 year early. However, in order to honor SUU's current policy of allowing a total reduction of 3 years toward tenure, this proposed option is not available to those faculty who were awarded 3 years toward tenure at the time of hire. Additional details are provided in the proposed policy revision.
Office of the Provost
Old Main, Room 303 * 351 W University Blvd * Cedar City, UT 84720 Phone: 435-586-7704 * Fax: 435-586-7921
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 1 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
I. PURPOSE: The policies under this title govern evaluations (i.e. third-year, annual and post- tenure), academic rank promotion, faculty tenure and sabbatical leave.
II. REFERENCES:
Utah Code Ann. 53B-48-15(1) (1970)
AAUP Policy Documents and Reports, 1995 Edition
Utah Board of Regents Policy and Procedures, R-220, Delegation of Responsibilities to the President and the Board of Trustees
Utah Board of Regents Policy and Procedures, R-312, Configuration of the Utah System of Higher Education and Institutional Missions and Roles
Utah Board of Regents Policy and Procedures, R-481, Academic Freedom, Professional Responsibility and Tenure
Utah State System of Higher Education Policies and Procedures, R482, Bona Fide Financial Exigency and Personnel Reduction
Utah State System of Higher Education Policies and Procedures, R483, Award of Tenure SUU Policies and Procedures, 5.18, Nepotism
SUU Policy and Procedures, 6.0 Definition of Faculty SUU Policy and Procedures, 6.2, Academic Officers SUU Policies and Procedures, 6.6, Academic Freedom
SUU Policies and Procedures, 6.12, Financial Crisis and Bona Fide Financial Exigency SUU Policies and Procedures, 6.15, Faculty Leaves
SUU Policies and Procedures, 6.22, Faculty Due Process SUU Policies and Procedures, 6.27, FacultyWorkload
SUU Policy and Procedures, 6.28, Faculty Professional Responsibility
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 2 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
III. POLICY SECTIONS:
6.1.1. Faculty Annual Review Process
6.1.2. Three-year Review Process
6.1.3. Academic Rank Advancement Process
6.1.4. Faculty Tenure Process
6.1.5. 5. Post-tenure Review Process
6.1.6. Sabbatical Leave Process
6.1.7. 7. Merit Pay Process
IV. VALUE STATEMENT
The academic mission statement of Southern Utah University states in part 'to provide a personalized, integrative and experiential learning environment designed to prepare students to become fully engaged and productive members of society.' To support the achievement of these goals, the university recognizes faculty work in using experiential, engaged learning and interdisciplinary pedagogies where possible. Experiential and engaged learning integrates theory and practice by combining academic inquiry with designed, managed and guided academic experiences. Promotion and tenure requirements allow faculty to be recognized for using these pedagogies in their teaching and scholarship, as well as in supervising students in various projects (e.g. capstone projects, undergraduate research, internships, etc.). In addition, faculty evaluation, promotion and tenure processes recognize faculty for their work in teaching, scholarship, service and collegiality.
V. DEFINITIONS
A. Tenured and Tenure-track Faculty: Tenured and tenure-track faculty are defined in Policy 6.0 and consists of faculty holding the following academic ranks: professor, associate professor, and assistant professor, except for non-tenure track faculty who may be designated associate professor (NTT) or assistant professor (NTT).
Individuals in administrative positions may also hold a faculty position and be awarded tenure in an academic program. Tenured and tenure-track faculty are expected to engage in teaching, scholarship/creative activities, and service in accordance with their assigned responsibilities.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 3 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
1. Full Professor: The rank of Full Professor is an appointment for persons with an earned terminal degree in the field of their appointment (see appendix I) and at least five years of experience as an associate professor. Full Professors are recognized as master teachers, scholars/artists, and institutional leaders. Their teaching, scholarly/artistic activities, service, and engagement with students should reflect high professional competence.
2. Associate Professor: The rank of Associate Professor is an appointment for persons with at least seven years of experience as an assistant professor. Associate professors have demonstrated ability in the areas of teaching, scholarship/artistry and service. They should be capable of undertaking university-wide responsibilities which contribute to the attainment of the university's mission and goals.
3. Assistant Professor: The rank of Assistant Professor is an initial appointment. Assistant professors exhibit potential for effective teaching, scholarship/artistry, and service. They are engaged in serious, disciplined and continuing study which will permit them to increase their competence in their fields and/or other fields which will qualify them for promotion to a higher rank.
B. Non-tenure Track Faculty (NTT): Non-Tenure Track faculty are faculty who are under contract but not ultimately eligible for tenure. Non-tenure-track faculty hold regular faculty titles of Associate Professor (NTT), Assistant Professor (NTT), or Lecturer. Generally, non-tenure track faculty hold a master's degree in field of appointment or 18 graduate hours in field and a relevant master's degree.
1. Associate Professor (NTT): This rank is an appointment for faculty with at least six years of experience as an Assistant Professor (NTT). Associate Professors (NTT) are recognized as master teachers. Their teaching, professional service, and engagement with students should reflect high professional competence, maintain currency in their field, and serve as a model for other faculty.
2. Assistant Professor (NTT): This rank is an appointment for persons with at least four years of experience as a Lecturer. Assistant Professors (NTT) have demonstrated ability in the areas of teaching and professional services. They should maintain currency in their field and be capable of undertaking college- wide responsibilities which contribute to the attainment of the college's mission and goals.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 4 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
3. Lecturer: The title of Lecturer is an entry-level faculty position. Lecturers have a primary responsibility for effective teaching while maintaining currency in their field and secondary responsibility for academic unit participation.
C. Special Appointments: (e.g. Professional in Residence, Artist in Residence, Distinguished Fellow) require a minimum of a bachelor's degree. A professional-in- residence or artist-in-residence requires prominence and experience in the field the appointee will be teaching, or a specialized certification in the discipline. Indicators/attributes for prominence and experience are articulated by the search committee and the department chair, and are subject to action by the dean and Provost.
D. Professor Emeritus: The University also recognizes the title of Professor Emeritus. A Professor Emeritus may be employed on a part-time basis or may not be currently employed at all.
E. Annual Review: An annual review consists of the Faculty Annual Activity Report (FAAR) and associated evaluative letters.
F. Leave, rank and tenure committees: Department, college/school and University LRT committees are established according to the criteria in the table below. Faculty members who are related (as defined in SUU policy 5.2) to another faculty member who is applying for tenure are ineligible to serve on any LRT committee. Committee procedures will be in accordance with existing policies of SUU.
Department
College/School
University
Voting members
3
5
1 fromeach college/school plus 1 fromlibrary
Tenured members
All
All
All & Full Professors
Successive membership
No
No
No
Roster submitted by
Department Chair
Dean
Each Dean
Voted by
Tenured/Tenure trackDepartment Faculty
Tenured/Tenure track College Faculty
Tenured/Tenure track College Faculty
Members from other units
As needed
As needed
NA
Administrators serving
None
None
None
Exceptions approved by
University LRT
University LRT
Faculty Senate
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 5 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
VI. EVALUATION CRITERIA
A. Criteria: Decisions regarding evaluation, promotion and tenure of faculty members will use the criteria below. The faculty of each department will develop or adopt specific models of evaluation, and criteria to be used with the approval of the dean. Department LRT criteria will then be forwarded on to the Provost's office for final approval. In the case of a dispute over the criteria to be used for evaluating teaching excellence, scholarly/creative contribution and/or service, the question will be resolved by a consensus of a committee consisting of the Dean, Department Chair and one facultymember selected by the faculty affected.
1. Teaching Excellence: Consistent with SUU's mission as defined in R312, teaching is of primary importance. Scholarly and creative achievements should be complementary to the teaching role. Teaching effectiveness will be evaluated through the use of student, peer, department chair, (except the department chair may not evaluate his/her own teaching effectiveness), and/or self-evaluations, or other pertinent information. Student evaluations will be conducted in all classes taught. The responses to all teaching-related questions on the student-evaluation instrument will be considered in assessing teaching ability. Thus, a portfolio approach to 'teaching effectiveness' is required for all units, including student evaluations plus one or more of the following: peer evaluations, instructional delivery/design, course management skills, letters from colleagues, or other similar factors.
2. Scholarly/Creative Contribution: As approved by the department chair and the dean of the college/school, the faculty of each department develop or adopt models such as the Boyer model or other guidelines stipulating the required amount and kind of scholarly/creative contributions and/or dissemination (publication, performance, presentation, etc.) expected for tenured and tenure- track faculty members. Non-tenure track faculty members should demonstrate currency in their field as determined by the department and approved by the Dean of the college/school. For Professional-in-Residence faculty members, the expectation for scholarly/creative contribution is determined by the department and approved by the dean of the college/school.
3. Service: Academic departments define acceptable professional service. Generally, it means service to the University and profession, but professional service to the community may also be considered. Faculty will typically serve on no more than four committees (or student club advisement) at any one time during their contract period. Department chairs are responsible for monitoring the workload of their faculty to ensure that an inordinate amount of University, College/School/Department/ad hoc committee work has not been assigned.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 6 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
4. Collegiality: Collegiality is defined as faculty responsibilities toward students, peers and the institution as addressed in SUU policy 6.28 (sections IV, V, and VI). In addition to other collegial activities, collaborative and interdisciplinary works are valued elements of collegiality and should be recognized in the evaluation process if and when it occurs.
B. Ratings: All full-time faculty members will be evaluated according to the above criteria using the following ratings. The scholarly/creative requirement for non-tenure track facultymembers is to maintain currency in their field as determined by the department and approved by the Dean of their college or school. During post-tenure review, tenured faculty members shall generally be assessed with the criteria and ratings in 6.1, IV. unless otherwise determined by the faculty of each department/school. The initial and most thorough peer evaluation should occur at the department level. Regardless of this statement, rigorous reviews should be done by all evaluative entities.
Exceptional Professional Performance (EP)
Exceeds expectations of professional performance. In addition to the entitled rank advancement base salary adjustments, merit money will also be allocated to exceptional performance. To be eligible for faculty merit consideration, the faculty member must have a positive review at each level of evaluation.
(JUSTIFICATION MUST BE INCLUDED)
Standard Professional Performance (SP)
Meets expectations of professional performance. This is the accepted standard for tenure and rank considerations.
(JUSTIFICATION MUST BE INCLUDED)
Low Performance (LP)
Does not consistently meet expectations of professional performance. In the case of Low Performance a development plan is required.
(JUSTIFICATION MUST BE INCLUDED)
Unacceptable Performance (UP)
Does not meet minimal expectations of professional performance. If the faculty member is retained, a development plan is required.
(JUSTIFICATION MUST BE INCLUDED)
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 7 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
6.1.1. FACULTY ANNUAL REVIEW PROCESS
I. PURPOSE: To establish guidelines and procedures for the Faculty Annual Activity Report (FAAR).
II. FAAR PROCEDURE FOR NON-TENURE TRACK FACULTY:
A. All non-tenure track facultymembers except those submitting three-year reviews or applying for rank advancement are responsible for documenting accomplishments and activities in a FAAR.
B. An example of the content and format of the FAAR is contained in Appendix B.
C. Each department specifies the content and general format of the documentation. All documentation is made available to evaluating entities when requested.
D. The non-tenure track faculty member forwards the FAAR to the department chair according to the schedule of deadlines attached as Appendix A.
E. To be eligible for faculty merit consideration, the non-tenure track faculty member must have a positive review at each level of evaluation.
F. For all non-tenure track facultymembers, each evaluative entitymakes a recommendation as to whether the facultymember should be retained.
III. FAAR PROCEDURE FOR TENURE TRACK FACULTY:
A. All tenure track facultymembers, except those submitting three-year reviews or applying for rank advancement or tenure, are responsible for documenting accomplishments and activities in a FAAR on their performance on each criterion in Policy 6.1, VI above.
B. An example of the content and format of the FAAR is contained in Appendix B.
C. Each department specifies the content and general format of the documentation. All documentation is made available to evaluating entities when requested.
D. The facultymember forwards the FAAR to the department chair according to the schedule of deadlines attached as Appendix A.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 8 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
E. To be eligible for faculty merit consideration, the tenure track facultymember must have a positive review at each level of evaluation.
F. For all tenure track faculty members, each evaluative entitymakes a recommendation as to whether the faculty member should be retained.
IV. FAAR PROCEDURE FOR TENURED FACULTY:
A. All tenured faculty members, except those applying for rank advancement or submitting a post-tenure review, are responsible for documenting accomplishments and activities in a FAAR on their performance on each criterion in Policy 6.1, V1 above.
B. An example of the content and format of the FAAR is contained in Appendix B.
C. Each department specifies the content and general format of the documentation. All documentation is made available to evaluating entities when requested.
D. The facultymember forwards the FAAR to the department chair according to the schedule of deadlines attached as Appendix A.
E. To be eligible for faculty merit consideration, the faculty member must have a positive review at each level of evaluation.
V. RESPONSIBILITIES:
A. Responsibilities of department chair:
1. The chair reviews all FAARs for all faculty in his or her department. The chair also prepares an evaluative letter for each faculty member in the department on each criterion in Policy 6.1, V1. In addition to the material provided by the facultymember, the department chair may utilize other information such as personal interviews, peer evaluations, student evaluations, summaries of relevant activity, and other pertinent information.
2. For all faculty completing the FAAR, the chair forwards the FAAR with the chair's evaluative letter to the chair of the department LRT committee pursuant to the schedule of deadlines that is attached as Appendix A.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
Page 9 of 44
SOUTHERN UTAH UNIVERSITY
Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
3. After receiving back from the dean the FAAR with evaluative letters, the department chair discusses the evaluative letters with the facultymember by the deadline in the schedule that is attached as Appendix A. When any faculty member is to be retained but the faculty member's performance is other than exceptional or standard, the facultymember, in consultation with the department chair, prepares, submits to the dean for approval and implements a plan with a time table to correct the indicated weakness/s. The department chair may use the resources of the department in this endeavor. Copies of all developmental plans are forwarded to the dean for approval and then sent to the Provost's Office.
4. Department chairs also prepare their own FAAR to be reviewed by the dean.
B. Responsibilities of department LRT committee:
1. The department LRT committee does not generally evaluate FAAR reports for tenured faculty members, unless the individual is seeking merit pay, or if the individual has received a sub-standard evaluation from either the Chair or the Dean.
2. The department LRT committee prepares an evaluative letter for each faculty member submitting the FAAR in the department. The department LRT committee utilizes the faculty member's FAAR, the department chair's evaluative letter, and may also use peer evaluations, student evaluations, summaries of relevant activity, and other pertinent information.
2. The department LRT committee then forwards the faculty member's FAAR, department chair's and the department LRT committee's evaluative letters to the dean of the college/school according to the schedule of deadlines that is attached as Appendix A.
C. Responsibilities of college/school dean:
1. The dean reviews all FAARs and evaluative letters.
2. If there are any concerns, the dean directs them to the department chair and to the chair of the department LRT committee, and requests a response.
3. The dean prepares an evaluative letter for all faculty members.
4. All recommendations for non-renewal, with supporting documentation, are forwarded to the Provost's Office. Notice of non-reappointment shall be
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
given to the affected facultymember no later than March 1 of the academic year in which the decision to not reappoint is made.
5. The dean returns all FAARs and evaluations of each evaluated faculty member to the department chair according to the schedule of deadlines that is attached as Appendix A.
6.1.2. 2. THREE-YEAR REVIEW PROCESS
I. PURPOSE: To establish guidelines and procedures for the three-year review process. For tenure-track faculty, this is a major review conducted during the probationary period to ascertain whether the individual is on track to receive tenure.
II. THREE YEAR REVIEWPROCESS FOR TENURE TRACK FACULTY: The three- year (midterm) review is conducted according to the table below. Deadlines are set-forth in Appendix A. The three-year review is part of the criteria for rank advancement and tenure for tenure track faculty.
YearsGranted Toward Tenure
Years of Service before midtermreview
Years at SUU before tenure application
0
3 full years
6 full years
1
3 full years
5 full years
2
2 full years
4 full years
3
1 full year
3 full years
Years granted towards tenure
Years of service before midtermreview
Years at SUU before early tenure application (optional)
Years at SUU before tenure application
0
3 full years
5 full years
6 full years
1
3 full years
4 full years
5 full years
2
2 full years
3 full years
4 full years
3
1 full year
Not eligible for early tenure
3 full years
A. Responsibility of faculty member: The tenure track faculty member prepares a portfolio that consists of (1) the prior annual reviews, (2) work done that resulted in years granted toward tenure, (3) the application cover sheet for three-year review in Appendix D, and (4) supporting documentation as determined by the department and approved by the dean, attached to the cover sheet in Appendix D. This portfolio is submitted to the department chair according to the schedule of deadlines in Appendix A.
III. THREE-YEAR REVIEWPROCEDURE FOR TENURED FACULTY: Tenured faculty do not submit three year reviews as they follow the requirements for rigorous post-tenure review, described in 6.1.5. of this policy.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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IV. RESPONSIBILITIES:
A. Responsibilities of department chair:
1. The chair reviews all three-year reviews for all faculty in his or her department. The chair also prepares an evaluative letter for each faculty member in the department on each criterion in Policy 6.1, V1. In addition to the portfolio provided by the facultymember, the department chair may utilize other information such as personal interviews, peer evaluations, student evaluations, summaries of relevant activity, and other pertinent information.
2. For all faculty completing the three-year review, the chair forwards the three- year review portfolio with the chair's evaluative letter to the chair of the department LRT committee pursuant to the schedule of deadlines that is attached as Appendix A.
3. After receiving back from the dean the three-year review portfolio with evaluative letters, the department chair discusses the evaluative letters with the faculty member by the deadline in the schedule that is attached as Appendix A.
4. Department chairs also prepare their own three-year review portfolio to be reviewed by the dean.
B. Responsibilities of department LRT committee:
1. The department LRT committee prepares an evaluative letter for each faculty member submitting the three-year review in the department. The department LRT committee utilizes the faculty member's three-year review portfolio, the department chair's evaluative letter, and may also use peer evaluations, student evaluations, summaries of relevant activity, and other pertinent information.
2. The department LRT committee then forwards the faculty member's three-year review portfolio, department chair's and the department LRT committee's evaluative letters to the college/school LRT committee according to the schedule of deadlines that is attached as Appendix A.
C. Responsibilities of college/school LRT committee:
1. The college/school LRT committee receives the three-year review portfolio from the department LRT Committee and prepares an evaluative letter for each tenure-track facultymember in the college/school. The college/school LRT
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
committee utilizes the facultymember's portfolio, evaluative letters of the department chair and department LRT committee, and may also utilize peer evaluations, student evaluations, summaries of relevant activities, the non- tenured faculty member's portfolio, and other pertinent information.
2. The college/school LRT committee evaluates each criterion in Policy 6.1,
IV.A. using one of the ratings in 6.1, V1.B. with descriptive language supporting the rating.
3. The college/school LRT committee forwards the portfolio and all reviews to the dean of the college/school according to the schedule of deadlines that is attached as Appendix A.
D. Responsibilities of college/school dean:
1. The dean reviews all three-year reviews and evaluative letters.
2. If there are any concerns, the dean directs them to the department chair and to the chair of the department LRT committee, and requests a response.
3. The dean prepares an evaluative letter for all faculty members.
4. All recommendations for non-renewal, with supporting documentation, are forwarded to the Provost's Office. Notice of non-reappointment shall be given to the affected faculty member no later than March 1 of the academic year in which the decision to not reappoint is made.
5. The Dean forwards all three-year portfolios and all reviews to the Provost as indicated in the table in Appendix A.
6.1.3. ACADEMIC RANK ADVANCEMENT PROCESS
I. PURPOSE: To establish policy regarding the awarding of academic rank.
II. POLICY
A. Hiring with academic rank (See 6.1., V.)
1. After evaluating the appointee's educational training and experience, the dean, department chair, and the affected search committee jointly recommend to the Provost a rank that is consistent with SUU policies.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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2. There may be circumstances where, in addition to the initial rank assignment, an appointee is granted a specified number of years toward the next rank. Any such credit must be determined between the appointee and the responsible chair, approved by the dean, and Provost, and specified and clearly stated in the initial contract. A maximum of three years may be credited toward rank advancement. The number of years awarded for rank advancement for a tenure-track assistant professor is the same as the number of year's reduction to the probationary period for tenure.
3. At hiring, academic officers receive academic rank according to this policy.
B. Implementation
1. Faculty hired prior to 1/28/05 were allowed to choose either to be subsequently evaluated for advancement in rank according to Policy 6.1 approved 11/02/90 or Policy 6.1 approved 1/28/05.
2. Faculty hired post 1/28/05 apply for rank and tenure according to current policy.
C. Qualifications for rank advancement
1. Time in rank
a. Tenure track and tenured faculty
(1) Associate Professor: The rank of associate professor will be granted with the awarding of tenure, normally after seven years as assistant professor.
(2) Professor: Minimum of five years as Associate Professor before applying.
b. Non-tenure track faculty
(1) Assistant Professor (NTT): Four years as Lecturer before applying.
(2) Associate Professor (NTT): Six years as Assistant Professor (NTT) before applying. The rank of associate professor (NTT) will be granted normally after seven years of employment.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
2. Accomplishments
Every applicant for academic rank advancement will be evaluated according to the faculty evaluation criteria 6.1, V1. All annual reviews since hiring to the University or advancement to current rank, including where appropriate, the Three-Year Review, will be part of the decision for promotion.
III. PROCEDURE FOR RANK ADVANCEMENT FOR NON-TENURE TRACK FACULTY:
A. The non-tenure track faculty member prepares an application portfolio consisting of all prior annual reviews covering (1) the minimum number of years required for advancement to the next rank, (2) the application cover sheet for rank advancement in Appendix D, (3) supporting documentation as determined by the department and approved by the dean, attached to the cover sheet in Appendix D. Applications for rank advancement are submitted to the department chair according to the schedule of deadlines that is attached as Appendix A. The candidate may retract and retrieve his/her application at any point of the process, without prejudice.
B. The non-tenure track faculty application for rank advancement is reviewed in progression by the chair, department LRT committee, college/school LRT committee, the dean and the Provost according to the schedule in Appendix A. It is not reviewed by the University LRT Committee.
Policy # 6.1
Date Approved:11/02/90
Date Amended: 01/31/14
Reviewed w/no Changes:
Office of Responsibility: Prov
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Policies and Procedures
SUBJECT: FACULTY EVALUATION, PROMOTION AND TENURE
IV. PROCEDURE FOR RANK ADVANCEMENT FOR TENURED FACULTY:
A. The tenured faculty member prepares an application portfolio consisting of all prior annual reviews covering (1) the minimum number of years required for advancement to the next rank, (2) the application cover sheet for rank advancement in Appendix D,
(1) supporting documentation as determined by the department and approved by the dean, attached to the cover sheet in Appendix D. Applications for rank advancement are submitted to the department chair according to the schedule of deadlines that is attached as Appendix A. The candidate may retract and retrieve his/her application at any point of the process, without prejudice.
B. The tenured faculty application for rank advancement is reviewed in progression by the chair, department LRT committee, college/school LRT committee, the dean, the University LRT Committee, and the Provost according to the schedule in Appendix A.
V. PROCEDURE FOR RANK ADVANCEMENT FOR ADMINISTRATORS