AGENDA FOR THE MEETING OF THE ARTS COMMISSION
OF THE CITY OF SPRINGVILLE, UTAH
443 South 200 East, Springville Utah 84663
February 14, 2012 ? 7:00 P.M.

CALL TO ORDER	
	The meeting to be called to order.                              Time:___________
Present: 		
Absent:  	 			Excused:

INVOCATION	By Invitation

?	WELCOME TO OUR NEWEST COMMISSION MEMBERS
?	NOTICE OF THE RESIGNATION OF COMMISSIONER RINGGER

PUBLIC COMMENT
	Public comment may be written or verbal.  All public comments are limited to 3 
	minutes and no action can be taken.  Responses by the committee will be limited 
	to reporting on official actions taken at previous meetings.  At the committee?s 
	request, items presented during public comment may be added to the agenda of a 
	future meeting of the committee.

CONSENT AGENDA
Motion:  Approval of the Minutes of January 10, 2011.
Action:	  Move ______  Second ______  Voice Vote ______   Pass/Fail
	
COMMISSION BUSINESS/ACTION ITEMS
	
1.	Volunteer Hours Report ? Chair Bertelsen has requested each member compile the volunteer hours spent by each board member and their respective arts organizations during calendar year 2011.- Chair Bertelsen
2.	Budget Update ? Staff to report on the current status of the grants budget.  Commission members are reminded that all grant funds should be either spent or committed by May so unexpended amounts can be reallocated. ? Keeler
3.	Commission Terms  - The following two commission terms are scheduled to expire March 31, 2012.  
?	Historian
?	Secretary
?	Performing Arts (March 31, 2011)
4.	Statue and Donor Plaque Policy Development ? Commission to discuss the development of a policy related to existing and future plaques posted as part of the Statues to Live By Program and other dedications and donations. ? Chair Bertelsen
	Motion:
	Action:                   Move:                    Second:                Vote:¬¬¬¬¬___Pass/Fail
5.	Reports from Commission Members ? Verbal and/or written reports from members of the commission relating to areas of responsibilities.
a.	Historical Society ? Daryl Tucker
b.	Arts in Education ? 
c.	Folkfest ? Donna Breckenridge
d.	Music/Concert Series and Talent Show ? Ginny Ackerson
e.	Performing Arts ? Robinne Booth
f.	Library ? Claudia Davenport
g.	Dance ?  Debbie Allred
h.	Public Relations ? Jennifer Ringger
i.	Historian ? Becky Rosenlof
j.	Secretary - 
k.	Graphic Arts/Museum/Children?s Art Festival ? Dawn Jensen
l.	Statues to Live By ? Delora Bertelsen.  



FUTURE AGENDA ITEMS
1.	The committee to approve by motion, items to appear on future agendas.
Motion:
Action:	  Move ______  Second ______  Voice Vote ______  Pass/Fail

FUTURE MEETINGS
1.  	The commission to approve the location, date and time of the next regular meeting of the commission to be:
a.	Regular Meeting. March 13, 2012  443 S 200 E,  Springville, Utah

ADJOURNMENT
1.	The meeting was adjourned by motion.             Time ________
Action:  Move ______  Second ______ Voice Vote ______ Pass/Fail

	Copies of the agenda were posted at the Springville Community Services Building on February 7,  2012 and distributed to the media in accordance with Utah State law.
							-  Chuck Keeler, Director
In compliance with the Americans with Disabilities Act, the City will make reasonable accommodations to ensure accessibility to this meeting.  If you need special assistance to participate in this meeting, please contact the Recreation Director at (801) 489-2730 at least three business days prior to the meeting.



MINUTES OF THE MEETING OF THE ARTS COMMISSION
OF THE CITY OF SPRINGVILLE, UTAH
443 South 200 East, Springville Utah 84663
January 10, 2012 ? 7:00 P.M.

CALL TO ORDER	
	The meeting to be called to order by Chair Delora Bertelsen.         Time: 7:00pm
Present: Rosenlof, Breckenridge, Bertelsen, Davenport, Ringger, Tucker, Jensen, 	Ackerson
Staff: Chuck Keeler, Council Member: Dean Olsen
Visitor:  Marissa Elkins (Merit Academy)

INVOCATION	Rosenlof

WELCOME TO OUR NEW CITY COUNCIL REPRESENTATIVE ? DEAN OLSEN

PUBLIC COMMENT
	Public comment may be written or verbal.  All public comments are limited to 3 
	minutes and no action can be taken.  Responses by the committee will be limited 
	to reporting on official actions taken at previous meetings.  At the committee?s 
	request, items presented during public comment may be added to the agenda of a 
	future meeting of the committee.

	Delora Bertelsen ? The Hughes Curtis Reliefs will be placed in the statue garden 	at the Springville Museum of Art.  They have been repaired and the commission 	now needs to raise $3,500-$4,000 to complete the project.
	Chuck Keeler ? A character on the TV show American Pickers ware a tee-shirt 	from local artist Jeff Decker.  The tee-shirt read ?Hippodrome Studio, Springville 	Utah.

CONSENT AGENDA
Motion:  Approval of the Minutes of November 9, 2011.
Action:	  Move: Rosenlof  Second: Breckenridge  Vote 8/0  Passed
	
COMMISSION BUSINESS/ACTION ITEMS
	
1.	Volunteer Hours Report ? Chair Bertelsen requested each member of the commission compile the number of volunteer hours for calendar year 2011 and turn them in as soon as possible so they can be compiled for a report to the City Council
2.	Review of Mission Statement and Ordinances relevant to the Arts Commission ? Chair Bertelsen requested the members of the commission compile the mission statements from each of their organizations so the file can be updated.




3.	Final Discussion and Distribution of Arts in Education Grant Funds 
	The commission evaluated the two applications from Merit Academy and 	the new information that was presented by the applicants.  Marissa Elkins 	spoke on the application she submitted for the purchase of a Bass Clarinet. 	It was determined that the commission could give out a maximum of $950 	but the applications equaled $1,650.  After an in-depth discussion, the 	commission proposed the following:
	Motion: Move to fund the purchase of the Bass Clarinet in the amount of 	$400 and the purchase of the Marley for the stage floor in the amount of 
	$550.  
	Action:  Breckenridge	   Second: Davenport   Vote:  8/0 Motion passed.
	In addition staff will present the following to the applicants.  If the Merit 	Stage Band would perform for the Art City Days Talent Festival, they 	could receive an additional $300.  If the dance team would perform as part 	of the Saturday night Swing Dance concert, they could receive an 	additional $400.
4.	Reports from Commission Members ? Verbal and/or written reports from members of the commission relating to areas of responsibilities.
a.	Historical Society ? Daryl Tucker ? The lecture for January 11, 2012 will be Brad Peterson.  The White Glove Historic Photo event at the museum was a tremendous success.  Several people in the photos were identified.  
b.	Arts in Education ? See Item #3 above.
c.	Folkfest ? Donna Breckenridge ? Many countries have confirmed coming to the 2012 Folkfest performance.
d.	Music/Concert Series and Talent Show ? Ginny Ackerson ? December?s performance of the ?Bell Ringers? was amazing and had a very large crowd.  January will be ?Blue Sky Jazz?.
e.	Performing Arts ? Robinne Booth ? Report Given by Daryl Tucker.  The Springville Playhouse will continue working with Merit High School until another option becomes available. Working on the ?Art City Days? performance
f.	Library ? Claudia Davenport ? The library continues to offer many programs.  Recently a Country Swing Dancing program was a huge success.  
g.	Dance ?  Debbie Allred ? Not in attendance, no report.
h.	Public Relations ? Jennifer Ringger ? Will continue submitting articles to the newspapers.  Also continuing alone with the broacher. 
i.	Historian ? Becky Rosenlof ? Requested that committee members work with their agencies to submit the written programs from performances.
j.	Secretary ? None.
k.	Graphic Arts/Museum/Children?s Art Festival ? Dawn Jensen ? Thanks to the Historical Society for cosponsoring the historic photos show.  
l.	Statues to Live By ? Delora Bertelsen.- As given in public comment.

FUTURE AGENDA ITEMS
1.	The committee to approve by motion, items to appear on future agendas.
Motion:  NONE
Action:	  Move ______  Second ______  Voice Vote ______  Pass/Fail

FUTURE MEETINGS
1.  	The commission to approve the location, date and time of the next regular meeting of the commission to be:
a.	Regular Meeting. February 14, 2011  443 S 200 E,  Springville, Utah

ADJOURNMENT
1.	The meeting was adjourned by motion.             Time   8:17pm
Action:  Move Tucker  Second Breckenridge Voice Vote 8/0 Pass