UPACA BOARD OF DIRECTORS meeting minutes draft - Revision 1
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General Information
- Government Type
- Interlocal
- Entity
- Utah Performing Arts Center Agency
- Public Body
- Board of Directors
Notice Information
- Notice Title
- UPACA BOARD OF DIRECTORS meeting minutes draft
- Notice Tags
- Arts
- Notice Type(s)
- Meeting
- Event Start Date & Time
- February 27, 2025 08:30 AM
- Event End Date & Time
- February 27, 2025 09:00 AM
- Description/Agenda
- Meeting of the UPACA BOARD OF DIRECTORS Thursday February 27, 2025, 8:30am O.C. Tanner Lounge- Eccles Theater w/Cisco WebEx option Attendees: Angela Vanderwell, Jacque Jones, Matt Castillo, Robin Chalhoub, Dee-Dee Darby-Duffin, Ross Romero, Jennifer Bruno, Helen Langan, Cate Kizerian, Avery Whells, Katie Hansen Roll call and Introductions: Ms. Darby-Duffin called the meeting to order at 8:33am. Welcome: Ms. Darby-Duffin welcomed all. Review public comments: No public comments. Discussion of Proposed Budget Adjustment to the Eccles Theater Carpet Replacement Project to be Funded from Capital Reserve Fund- Angela Vanderwell, Matt Castillo Prior to this meeting, the Budget materials were emailed to the Board for their review listing the following information. Eccles Theater requests a budget adjustment for $176K to increase the Carpet Replacement Capital Project, funded by the Eccles Theater Capital Reserve account. Due to construction cost inflation, the final estimate for carpet replacement is higher, 8-12% per year from the original quote in 2023 based on materials selected. The timeline was sent to the Board, as well as the project cost overview. Summer 2024: Design process and initial carpet selection. August 2024 - January 2025: Stakeholder input, design review/update, cost review. February 2025: Construction bid. June - July 2025: Venue shutdown (required), carpet replacement August 2025: Venue re-open for scheduled events. Project cost overview showed charges for: Architect/Design, Carpet & Installation, 10% Contingency, Updated Carpet project total, 2024 approved budget - Carpet project, and Budget adjustment. Mr. Castillo gave a brief overview of this project which was initiated in 2023 by notifying key stakeholders. It continued with architectural input, the selection committee, and now with the ordering of the carpet for installation scheduled for June and July 2025. As the final selection was made at the beginning of this year, the quotes came back significantly higher for carpet and materials than anticipated. We are putting forward a budget request for $176K to cover the increase. Many cost-saving measures were considered to minimize the increased cost. The Board was advised of those measures. With this project, a new carpet will be installed in the Eccles Theater lobby and Delta Hall, replacing the failing/worn-looking carpet that might create safety hazards of possible tripping/falling. When the carpet was purchased, the lifespan provided to us was 10-15 years. The current carpet is 10 years, so it is failing in the early range. We looked at some mixtures of materials, or higher quality materials that the replacement carpet should have, giving it a longer lifespan to 15 years, and it has a 15-year warranty. Once the Board approves this request, it will move to the County Council for approval. We have a very healthy Capital Reserve fund; we feel that based on our fiscal analysis we have the funding to cover this request. The floor was open for discussion, questions and feedback. Questions were asked and answered. Ms. Bruno moved the request to approve the Budget adjustment. Ms. Darby-Duffin moved to second. Unanimously approved. Meeting adjourned at 8:46am. Next Meeting: April 24,2025 2025 Meeting Schedule All meetings start at 9:00am and are held in the O.C. Tanner Lounge at the Eccles Theater with a Web-Ex option. (Dates, times, locations subject to change. Additional meetings may be added) a. February 20 b. April 24 c. June 26 d. August 21 e. October 23 f. December 11
- Notice of Special Accommodations (ADA)
- In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Angela Vanderwell at avanderwell@slco.org.
- Notice of Electronic or Telephone Participation
- Cisco Webex Website Address: https://www.webex.com/ click 'Join' in the top right corner and then enter the meeting number information. OR https://slco.webex.com/slco/j.php?MTID=mf7d1643b1a6ccd175c83256f42 d74437 Or Call In Phone Numbers +1-213-306-3065 United States Toll (LA) +1-602-666-0783 United States Toll (PHX) Meeting Number: Meeting number (access code): 2491 910 0434 Password: Meeting password: iXV7X7pQYh7
Meeting Information
- Meeting Location
-
Eccles Theater- O C Tanner Lounge
131 S Main St.
Salt Lake City, UT 84101
Show in Apple Maps Show in Google Maps - Contact Name
- Angela Vanderwell
- Contact Email
- avanderwell@slco.org
- Contact Phone
- (385)468-2524
Notice Posting Details
- Notice Posted On
- February 27, 2025 02:13 PM
- Notice Last Edited On
- April 24, 2025 01:42 PM
Audio File Address
- Audio File Location
- https://slco.webex.com/slco/ldr.php?RCID=548f0f5d95b94ed40acf221d781d5bf0
Board/Committee Contacts
| Member | Phone | |
|---|---|---|
| Deirdre Darby-Duffin | spearce@slco.org | (385)468-1011 |
| Darrin Casper | dcasper@slco.org | (385)468-7075 |
| Jennifer Bruno | jennifer.bruno@slcgov.com | (801)535-7600 |