Board of Directors Meeting Minutes May 28, 2025
1160 N. 645 West, Washington, Utah Zoom link: https://bit.ly/4dchFxN
Agenda Item
Presenter
Action taken
Time
Board Meeting Call to Order
Chair Adams
Board Members in Attendance: Jamee Adams (Chair) |RaLynne Parry |Marisa Granado (Secretary) | Elizabeth Chesley |Courtney Carter |Chris Christensen|Shelby Bridges |Jess Smith
Others in Attendance: Brian Clyne (Director), Kasidi Havens
Reading of School Vision and Mission Statement by RaLynne Parry
6:16PM
Approve Minutes from Previous Meetings
Chair Adams
Motion: Shelby Bridges motions to approve the Board Meeting Minutes from April 10, 2025
Elizabeth Chesley seconds.
Ayes: Jamee Adams, RaLynne Parry, Marisa Granado, Jess Smith
Nays: None
Abstains: None
The motion is passed
Adjournment set for 7:30PM
Administrative Report
Director Brian Clyne
Program
Faculty and Staff: all staff signed contracts, 1 teacher retired, hired new SPED director Karina Ferrier (sp?) past SPED director did not sign new contract, very little turn-over this year.
5 Year Review: positive overall, Kasidi Havens and Shelby Bridges in attendance
School Charter: new charter draft for proposal to board for next year, project-based piece will need to be included in new charter.
Field Day, Spring Festival, Graduations: good reflection of school,
lasting impact on families
EOY Test Scores (Kasidi Havens): 65% growth from BOY, very
positive using new curriculum from last year. Need to show on website.
Upcoming
June 10-11 - UAPCS Conference
July 31 st - Teachers Report
August 6 th - Warm Welcome
August 7 th - First Day of School
Financial Training & Report
Nate Adams
Financial Summary as of April 30, 2025
Fiscal year budget - to date all expenses paid but salaries
and benefits
June meeting to strategize new budget for next year,
fine-tune and review. 2026 year based on 226 students,
current enrollment 270 students.
Financial Budget Detail Report as of April 30, 2025
Financial Balance Sheet as of April 30, 2025
Discuss Fraud Risk Assessment: document with policies in place,
very low risk for fraud, completed discussed and signed.
Finance committee will meet before June meeting to discuss and
review proposed 2026 year budget.
Committee Reports
Finance & Audit Committee - Chris Christensen, Chair
Marketing & Outreach Committee - Jess Smith, Chair
90% of advertising is Word of Mouth- we are all part of the culture
Goals: prepare pic/video shoot for website, website updates, communication via Jess for website matters to FrogTummy
new PTVO president Gabby
Blooms: new communication platform for parents and
staff. Upcoming training.
New logo with change in colors and new t-shirts -
families need to be informed sooner the better. Application for free/reduced school lunch program can be used to indicate need to supply families with school uniform shirts. Suggestion of parent donations to buy additional shirts for other families.
Director Evaluation Committee - Courtney Carter, Chair
Policy Committee - Jamee Adams, Chair
LAND Trust Committee - Brian Clyne, Chair
Discussion / Action Items
Chair Adams
*Discussion Items:
Thank you and good-bye to RaLynne
UAPCS Conference June 10-11
Marisa, Jamee, Elizabeth, Jess enrolled to attend
Utilize Board Expense allocated funds $250 for hotel
Bios and pics from board members (July): need to add to website
Board member applicant Ashlee Boyce
Motion to not entertain any more applications this year: Jamee Adams motions, Jess Smith 2nds, Ayes: Elizabeth Chesley, RaLynne Parry, Marisa Granado, Shelby Bridges Nays: None, Abstains: None, The motion is passed
Take off in June or July? No. Zoom meeting June 12, In-person meeting July 23, 2025.
MSA FY25 Audit Requests
New members of the board receive training on audit committees
and internal audit functions as required by R277-113-4 (Must be recorded and visible in Board Meeting minutes). *Jess Smith needs to complete this and confirm with Nate Adams.
Designate board members to serve on the audit committee (must be visible on the website and in Board Meeting Minutes). Jamee Adams, Chris Christensen, (Brian Clyne, Advisor)
Ensure budget was approved before the start of the budget year (must be recorded and visible in Board Meeting minutes) Completed
Review completed Fraud Risk Assessment in a Board Meeting presentation (must be recorded and visible in Board Meeting minutes) Completed
- Members of board receive annual training on open and public meeting requirements (Must be recorded and visible in Board Meeting minutes)*Jess needs to complete.
- Ensure all meetings are posted with proper notice, with specific agendas, and minutes are posted to public notice website within three days of being approved. Completed
- Ensure that agendas and minutes for all closed portions of any meetings contain the reason for holding the closed meeting and evidence of a roll call taken, the reason for the closed meeting (must be a permitted reason under UCA 52-4-206) and an audio recording of the closed meeting was made or a sworn statement taken that the sole purpose of the closed meeting was to discuss items on the agenda. Completed
Risk Based Compliance - Nate will send an email about this: (New this year)
- Verify that the LEA developed policies with all required elements and approvals, and with input from all required parties.
i. R277-107-3(3)-(6) (LEA Relationship to Activities Involving Educators)
ii. R277-113-5 (Fiscal Policies)
iii. R277-322-3(2) (Code of Conduct or Appropriate
Behavior Policy)
iv. R277-401-3 (Child Abuse-Neglect Policy)
v. R277-495-3 and 4 (Electronic Devices Policy)
vi. R277-607-3 (Attendance Policy)
vii. R277-609-4 (Student and Classroom
Management, School Discipline, and Restorative Practices Policy)
viii.
ix.
Policy
x.
and 2 CFR 200.430 (Time and Effort Policy)
R277-613-4 (Bullying Prohibition Policy) R277-628-3 (Instructional Materials Selection
R277-750: Special Education Rules Section X.T
*Will be completed by Brian by end of summer and be available
in handbooks and posted on website
Jess suggests change in label of school in vision and mission
statements. Marketing and online platforms are using MVMUtah. Need follow up to make changes to logos and branding - may need board approval. Currently vision and mission statements will spell out the name Mountain View Montessori rather than using any abbreviations. Discuss and vote in next meeting.
Public Comment
Chair Adams
*Please note that the Board will not take action on any items introduced during his portion of the meeting according to Utah Code 52-4-202(6)(b)
No public in attendance *Kasidi Havens left meeting at 8:15pm
Adjournment
Chair Adams
Motion:
Shelby Bridges motions to adjourn the meeting.
Jess Smith seconds.
Ayes: Jamee Adams, Marisa Granado, Elizabeth Chesley Nays: None
Abstains: None
*RaLynne Parry left meeting at 8:45pm
The motion is passed
The meeting is adjourned.
8:50PM
Next Meeting
June 12, 2025 - Via Zoom
6:00pm
Audio Links:
Vision
At MVM, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.
Mission
Mountain View Montessori provides quality education founded on child-centered Montessori principles with project based learning to achieve academic excellence. We are dedicated to supporting the whole child by fostering intellectual, emotional and physical growth.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)