General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special Districts, Public Meetings

Notice Type(s)

Meeting

Event Start Date & Time

April 9, 2025 06:30 PM

Event End Date & Time

April 9, 2025 08:38 PM

Description/Agenda

Thompson Special Service District April 2025 Monthly Meeting Minutes Approved May 14, 2025 Wednesday, April 9, 2025 at 6:30 p.m. Thompson Springs Firehouse 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you wish to attend the meeting online, please contact Shelly Thayn at least 48 hours before the meeting at tssd101@gmail.com or by phone at (435) 210-4470. Call to order: 6:30 p.m. Board Members Present: Les Thayn, Chairman, John Corkery, Trustee; Jacques Hadler, County Commissioner; Brenda Rogers, Trustee; Jenny Gleason, Trustee via phone; Ryan Bell, Water Operator; and Shelly Thayn, Secretary. Citizens Present: Saina Carey Regular Monthly Meeting Agenda Citizens to Be Heard: ( 3-minute late signup session) None Citizens to be Heard: ( signed up for a 15-minute session None New Business: Discussion and Action Items Approve March 2025 monthly meeting minutes. Motion: John Corkery Second: Brenda Rogers Vote: 4- 0 in favor Jacques Hadler abstained as he was absent from that meeting. Confirm or change the monthly meeting date on Wednesday, May 14, 2025. No conflicts, so the meeting will stay as scheduled. By-Laws and Rules of Operation Committee members' updates/changes The Committee could not get together, so Brenda typed up the Rules of Operation using the Little Manual for Local and Special Service Districts provided by the Office of the State Auditor. The board reviewed Article 1, Water Service, and Article 2 through section 8, Connections, of the Rules of Operation. We compared what Brenda had typed up and the current Rules of Operation and married the two to come up with an updated document. During future monthly meetings, the Board will continue to work on updating the Rules of Operation and Bylaws. CIB Grant/SCADA System Update Physical addresses of customers submitted to Brad Christiansen of Peterson Plumbing I filled out a form for Emilio Sanchez with Zenner USA to get the database started. After the shipment arrives, I will set a date for him to come out and activate the meters. What else needs to be delivered? Where are we on the meter installation? Was the trench dug, and the residual analyzer tapped and installed? Solenoid, is it part of the grant? Shelly has submitted the physical addresses of our metered customers to Brad at Peterson Plumbing and filled out the requested form from Emilio Sanchez with Zenner USA. Ryan has an appointment with Brad of Peterson Plumbing on April 11, and maybe Emilio Sanchez. Other things that need to be delivered or installed include the following: the internet installed at the loadout building; Brad is bringing the reader when he comes; a line from the chlorinator analyzer over to the PLC box at the tanks; 18 meters left to install; analyzer is tapped but need to wait to install it until the SCADA guys are here to do the install and the trench needs to be dug; still waiting for answer on whether solenoid is part of the grant/ordered/or still need to be ordered. Need to see if the control value and the six-inch check valve are part of the CIB grant. Old Spring Site Redevelopment Received an email from Kevin Hacking, USDA Rural Development, requesting Articles of Incorporation, By-Laws, and the current active SAMS account number. Shelly is gathering the information requested by Kevin Hacking and will send it to him. Utah DWSRF (Division of Drinking Water State Revolving Fund) email from Allyson Spevak. After reviewing Allyson Spevak's email and the Planning Grant Agreement (System #10004, SRF#3S1747P), the motion was made to let Allyson Spevak know that we would like to proceed with using the balance of the fund for $3,975 for planning and engineering for the Old Spring Site Redevelopment with Jones & DeMille Engineering. Motion: Brenda Rogers Second: John Corkery Vote: 5-0 in favor Grand County/GWSSA Proposal Updated proposal Input from Commissioner Bill Winfield in an email The board reviewed the updated proposal and voted to accept the changes suggested at the March Board Meeting. Motion: Brenda Rogers Second: John Corkery Vote: 5-0 in favor A discussion continued, and a motion was made to reverse the order from going to the County first and then GWSSA to setting up a meeting with GWSSA first to discuss the possibility of being under their umbrella and what it would entail, and then go the the County Commission to ask for $10,000 to assist our water operator with things that need to be done. Motion: John Corkery Second: Brenda Rogers Vote: 5-0 in favor Les will set up a meeting with Ben Mussleman of GWSSA and let everyone know so that anyone who wishes can attend. Old Business: Reports and Updates Loadout Preventative Maintenance -Savings Line added -Balance (January, February, March) $192.29 Emery Telcom -ordered for the loadout building for SCADA and office Email for Chairman chairmantssd@gmail.com Board members would also like a list of members, email addresses, and phone numbers. Shelly will take care of that. Marles Oldroyd meter installation -A letter has been sent to Marles and Helen. Notarized agreement before installation. Waiting to install until we have a copy of the notarized agreement in our file. Helen Davis water line relocation Helen has contacted Saina Carey about crossing her property to relocate her water line. When they have an agreement, Les and Ryan will meet with Helen to discuss the relocation. If we can bore under the road, we will not need to contact the Road Dept., but if we have to dig into the asphalt, we will need an E & E permit. Chlorine tank exchange for credit Currently, there is only one empty tank. When both are empty, we will send them back for credit. Ordering of Hot Tap Machine and Metrotex underground water line locator Ryan will get the information to order it in the next few days. Hose for loadout - Mountainland Supply Ryan has ordered a lay-flat hose for the loadout, and it's on its way. UPS battery backup purchased needs to be installed The battery backup has been installed. Quotes on meters for the drops Ryan will work on getting the meters ordered under our CIB grant. Solar panels for the chlorinator building The building initially had four panels. After the wind blew them off, Ryan salvaged one, which kept the two LED lights on. Grand County Commission Update: Jacques Hadler At the last board meeting, he was in Washington, D.C., discussing the UMTRA property site and water line. On Monday, April 7, Senator Curtis introduced a bill to the legislature to convey the property to Grand County. Utah House Resolution #1 asking the Federal Government to convey the UMTRA property and water line to Grand County, passed. Jenny Gleason left the meeting at 8:02 p.m. Her baby is sick. Water Operator Update and Report: Ryan Bell Meter Reading Dates: March 11 - April 9, 2025 Spring Meter Reading: 7,083,746 gallons 161.3 gmp Main Meter/Totalizer Reading: 6,629,520 gallons (Altitude Valve was not shutting down all month) Chlorinator Meter: 235,900 gallons using 15.9 gpm Chlorination Report: -Residual .47 Total Gallons: 6,862,420 96% of the water from the canyon went to the tanks. Water Flows Coming out of the Drops: -1 0 -2 20 gpm -3 113 gpm -4 12 gpm -5 0 - Brad from Peterson Plumbing and the Zenner meter guy will be here on Friday, the 11th. - Got a new scale for the CL2 bottles for free and installed it at the CL2 bld. - Rebuilt control valve for the main transmission line. (This is why we used so much water.) - Repaired the current Kelly hose to get us through the next week until our new one shows up. The new Kelly hose for the loadout will be here on Friday. I'll get it to the loadout that day. - Fixed the only salvageable solar panel at the Cl2 building and restored power to the building. - Installed a vent fan in the CL2 bottle room. (SS, it is one of the things they expect to be fixed. - A sanitary survey is scheduled for May 2nd. - I got the tap done for the chlorine analyzer and will finish installing it ASAP. Someone has been messing with the lights at the schoolhouse and Cl2 building. I put up a trail cam, but I could find no footprints around the perimeter at the tanks. I am assuming that they are getting in by the front gate somehow. - Kyle and I will pick up the new Cl2 bottles from the fire shed and take them to the cl2 building tonight. - There may be an issue with a y-strainer between the state shed and the 7-11. Still investigating. - Flushed hydrants at the end of Bogert Ave. and Seward St. - Exercised 11 out of the 15 valves coming out of the canyon that control the drops and the y-strainers. Four of the eleven wouldn't budge. Need an additional hand to help see if we can get them operating. - Clean the screen of the #5 strainer. - Pulled roots out of the upper spring box; the lower spring box showed no roots upon inspection of the collection system. I replaced 3 #4 screens in the system. I still have more to do (for SS). - Replaced weather stripping for the tanks. (for SS) -Fire Hydrants cost around $3,500. We have two newer fire hydrants up at the schoolhouse, and in the future, the fire hydrants in front of the Old Thompson Motel and the Desert Moon need to be replaced. Jacques Hadler left the meeting at 8:28 p.m. Secretary Report: Shelly Thayn -March monthly report -A/R Summary -1st quarter budget #items not in budget: $150.00 water rights extension and upcoming SAMS renewal -1st quarter PTIF accounts Secretary Report for March 2025 Deposits: $ 300.00 3/11 Grand Co. Grant Reimburse( Invoice #197057 Clyde Snow & Sessions) $ 625.50 3/11 Customer Accounts Receivable $ 2,605.91 3/31 Customer Accounts Receivable $ 3,531.41 Total Deposits Expenses: $ 38.92 3/6 AP Verizon (monthly phone plan) $ 22.00 3/11 Bill Pay Desert West Office (postage water sample) $ 2,795.41 3/11 Bill Pay Thatcher Co. Inc ( 2 bottles of chlorine with freight) $ 30.00 3/11 Bill Pay Southeastern UT Health Dept (Lab #26534 processing) $ 96.90 3/11 Bill Pay Searle's Sav-On Propane (propane loadout building) $ 117.05 3/11 Bill Pay Frontier (internet) $ 37.34 3/11 Bill Pay Rocky Mt. Power (utilities) $ 30.14 3/11 Bill Pay Rocky Mt. Power (utilities) $ 6.41 3/14 AP Microsoft (office supplies old account) $ 217.83 3/19 Bill Pay Shelly Thayn (RWAU motel reimbursement) $ 188.83 3/19 DC Amazon (loadout UPS) $ 10.96 3/23 AP Microsoft ( office supplies new account) $ 302.19 3/27 Bill Pay Searle's Sav-On Propane (propane chlorinator building) $ 4,212.00 3/27 Bill Pay Peterson Plumbing (chlorine analyzer plumbing supplies) $ 16.06 3/27 Transfer to Loadout Preventative Maintenance (January sales) $ 35.33 3/27 Transfer to Loadout Preventative Maintenance (February sales) $ 956.26 3/31 Check #1872 Ryan Bell (March payroll) $ 858.50 3/31 Check #1873 Shelly Thayn (March payroll $686.80 overtime $171.70 10 hrs.) $ 9,972.13 Total of above Expenses TSSD Gas Card $ 100.52 3/16 Exxon Thompson ( fuel truck) $ 10,072.65 Total Expenses for the Month MACU Account Balances 3/31/2025 $ 2,606.44 01 Primary Savings/backhoe savings $ 111.29 02 Secretary Savings/connections $ 51.39 03 Loadout Preventative Maintenance $ 8,479.47 50 Checking (balance uncleared checks) $ 5,708.45 (checkbook balance) $ 321.56 58 Gas Card Accounts Invoiced for Water used in March $ 3,528.00 Active Meter Customers $ 220.50 Dormant Metered Customers $ 346.27 Overages for February $ 854.51 Overages for March $ 1,409.09 Loadout Customers $ 6,358.37 Total Water Invoiced Late fees billed in March totaled $37.50. Brittany Holloway is the only one currently using water and owes $189.00. Jaime Roark owes $188.90 for two dormant meters, but elected to pay the monthly base rate on each. Tommy Ryan owes $713.00 for the two dormant meters and is billed the monthly dormant rate. Collectively, they owe $1,090.90. I am working to get these accounts current. Motion to accept revenues & expenditures as submitted Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor The $150.00 for the water rights extension will come out of the Dues expense line item, and Shelly will renew SAMS without outside help to eliminate any expense. Adjourn 8:38 p.m. Motion: Brenda Rogers Second: John Corkery Vote: 3-0 in favor

Notice of Special Accommodations (ADA)

contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

no electronic or telephonic participation

Meeting Information

Meeting Location

101 Firehouse Lane
101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

May 15, 2025 12:19 PM

Notice Last Edited On

May 15, 2025 12:19 PM

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