General Information

Government Type

Special Service District

Entity

Mutton Hollow Improvement District

Public Body

Mutton Hollow Improvement Disatrict

Notice Information

Add Notice to Calendar

Notice Title

27 FEBRUARY GENERAL BOARD MEETING MINUTES

Notice Tags

Water and Irrigation

Notice Type(s)

Meeting

Event Start Date & Time

February 27, 2025 08:00 PM

Event End Date & Time

February 27, 2025 09:00 PM

Description/Agenda

MEETING MINUTES . BOARD OF TRUSTEES MEETING FEBRUARY 27, 2025 8:00 P.M. BOARD OF TRUSTEES MEETING: Meeting was held at home of Justing Logan and was broadcast online. Justin Logan called virtual meeting to order at 8:03 PM IN ATTENDANCE:Justin Logan, Chairman joined later. David Johnson, Trustee; Mark Pinnau, Trustee/Plant Operator; Brett Davis, Associate; Dan Call, associate Linda Heusser, Clerk; Brett Davis, Associate joined later Porter Heusser, Records Manager; David Johnson conducted the start of the meeting. Minutes for December 19, 2024 Board Meeting were reviewed. Mark Pinnau motioned and David Johnson seconded approval of minutes as published. Voting was unanimous. Porter conducted review of reconciliations for the months of December 2024 and January 2025 and the 2024 final Profit & Loss and Balance Sheet documents were discussed. Porter explained that due to a problem with QuickBooks, he had to reconstruct from May through December 2024 and some of the data was not available at this time for a balance sheet. He and Dan will get together to set up the accouns so that a complete Balance Sheet can be published. Porter also noted that he has set up a New Company in QuickBooks 2016 and has transferred all customer balances. He plans to eventually transfer to the new 2025 QuickBooks Desk Top program. Porter also presented Year-to-Date P&L for January 2025. He explained that due to the Quick Books account failure there was no break down for water, sewer collections, interest from PTIF. Total Income for January was $39,875.64 with Expenses of $31,791.10 for a Net Income of $8,084.54. Customer Account balances werediscussed. As of 26 February, Amount owed MHID is $4,697 and customer credit balance is $11,078. Seven customer accounts in the amount of $1,506 were over 30 days past due. These customers will be notified and necessary action will be taken per previously established MHID practice. Water use report was discussed. Total use for the year 2024 was 173 ac-ft vs 146.4 ac-ft t 2023, leaving an unused balance of 47 ac-ft.. TASK ASSIGNMENTS FROM PREVIOUS MEETINGS: 1. PEDERSON CONSTRUCTION OF NEW HOUSE: MARK met with Layton City and they have determined the two homes to be a single residence. Mark discussed that MHID needs to decide what to do. Mark told Layton that MHID had two choices. Deny them service or charge for two residences. .Justin recommended that we continue as is - charging for single residence and that we should look at the 'Mother-in-Law' type of situation. a. TRANSFER LAYTON CUSTOMERS TO LAYTON CITY: Mark also talked to Layton City regarding the possibility of connecting MHID served Layton customers to Layton. Mark felt that it would be less costly than replacing the Transite lines. He is awaiting a call back from Layton. Justin asked Mark to find out what the Layton connection fees would be. 2. KAYSVILLE CITY: JUSTIN will schedule meeting with Kaysville to discuss Lower Boynton transfer. He has previously contacted Kaysville City but never received a response 1. END OF LINE 100 EAST: Matter tabled until spring. MARK to complete installation of riser 2. YARD MAINTENANCE: Mark will continue work in the Spring 3. VALVE MAINTENANCE: Brett reported he will continue in Spring. . 4. UPPER RESERVOIR ACCESS: Justin will continue to work this issue with Kaysville City. He did meet with Weber Basin regarding this matter. He talked to them about transferring MHID shares, eliminating the upper tank and possibly metering water from Kaysville's tank. He said they seemed to be supportive of this action. 5. REPLACE TRANSITE: JUSTIN reported that he has not had any feedback from the State. Said it was much different from our previous loan when were kept informed of activity. He will continue to work with them. 6. NEED TO INCREASE RATES: Justin led a discussion of need to change rates to support potential replacement of Transite and Weber Basin rate increases. a. Need to determine how many customers will have if transfers go through with Kaysville and Layton Cities.Mark indicated there could be close to 20 customers transfers. b. JUSTIN: will organize a meeting with Jones and Associates to take an active role in assisting with determining scope of work we actually need to do with the three areas that do not engineering complete. He would also like to see if Jones could take on the role of setting up meetings with them, Kaysville, and Layton. Mark and Dave agreed. c. JUSTIN asked that Dan look at his email to verify his calculations. 7. RECURRING EVENTS: MARK a. Pumps have been lubed. b. He still needs to open the valve for the fire hydrant on north EWE Turn. 8. MAIN PRV: MARK reported he has been working on the PRV to reduce pressure in lines below the PRV Vault. He reported the pressure at the Heusser's was 144psi. He has taken some training on the subject. He is going to purchase and install new gages - the current gages read 100 psi on both upstream and downstream. He has contacted JC Testing to come out and assist him in determining what needs to be done to repair the PRV system. 9. GENERATOR: MARK reported that he has installed a new battery and was able to start and run the motor. He did not received a message on Wednesday that it had started for weekly test. He noted that the generator had timed out with RPM error. He will investigate further. 10. GROUP TEXTING: Porter reported he has the list of customers and phone numbers complete. He plans to contract with a group texting company in the near future. 11. AWARDS FOR CLIFF AND FRANK: Fran recently contacted Porter and asked for additional information. Porter will follow up. 12. NOMINATION FOR CHAIRMAN AND CLERK: Dave Johnson nominated Justin to serve as Chairman and Linda Heusser as Clerk for 2025. Mark Pinnau seconded the motion. 13. ELECTIONS: Linda reported that Dave's Trustee position is up for election. She has already had a meeting with Davis County election officials. MEETING ADJOURNED: 9:00 pm.

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Frank Ferrante at 801-444-2354.

Notice of Electronic or Telephone Participation

NA

Meeting Information

Meeting Location

203 E 950 NORTH
Kaysville, UT 84037
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Contact Name

Frank Ferrante

Contact Email

frankf@muttonhollowwater.com

Contact Phone

(801)444-2354

Notice Posting Details

Notice Posted On

May 15, 2025 08:47 AM

Notice Last Edited On

May 15, 2025 08:47 AM

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