General Information

Government Type

Special Service District

Entity

Thompson Special Service District

Public Body

Thompson Special Service Water District

Notice Information

Add Notice to Calendar

Notice Title

Meeting

Notice Tags

Special Districts, Public Meetings

Notice Type(s)

Meeting, Hearing

Event Start Date & Time

March 12, 2025 06:31 PM

Event End Date & Time

March 12, 2025 08:42 PM

Description/Agenda

Thompson Special Service District March 2025 Monthly Meeting Minutes Approved April 9, 2025 Wednesday, March 12, 2025, at 6:30 p.m. Thompson Springs Fire Station 101 Firehouse Lane, Thompson Springs, Utah Members of the public are welcome to attend physically. If you want to attend the meeting audio/online, please contact Shelly Thayn 24 hours before the meeting time at tssd101@gmail.com or by phone at (435) 210-4470 Call to order: 6:31 p.m. Board Members Present: Les Thayn, Chairman; Jenny Gleason, Trustee; Brenda Rogers, Trustee; and Shelly Thayn, Secretary. John Corkery, Trustee, and Ryan Bell, Water operator, arrived during the Citizens to be heard - Marles Oldroyd portion of the meeting. Jacques Hadler was absent. Citizens Present: Saina Carey, Marles Oldroyd, and Keith & Cruz MacBeth. Regular Monthly Meeting Agenda Citizens to be Heard: ( 3-minute session) Marles Oldroyd is ready for her meter to be installed for her property at 167 N Thompson Canyon Road. She said she paid for the connection in July 2021 and the first year of water. In 2023, when the seven additional taps were let out, hers was one of them, but nothing has happened. She said she had contacted Ryan before to get it installed. She would like to be the next one in line. The property deal seems to be settled. We will put it on the schedule. Marles would like it installed before the Fall. Ryan figures that he can get that installed by the end of April. Brenda Rogers piped up and said they also have one that needs to be installed. Keith MacBeth asked if it would be possible to get the gallons used on the invoices again, as they used to be put on them a year ago. Shelly explained that we do not read the meters from December to March. Beginning with the March invoices, the gallons used and the meter readings will be on them. Citizens to be Heard: ( signed up for a 15-minute session) None New Business: Discussion and Action Items Approve February 2025 monthly meeting minutes Motion: John Corkery Second: Brenda Rogers Vote: 3-0 in favor Jenny abstained as she couldn't hear all of the meeting last month online. Confirm Wednesday, April 9, 2025, as the monthly meeting date No conflicts, so the meeting will remain as scheduled. Propose an email for the board chairman to give a continuous record of correspondence It is important that the board chairman's emails remain with the water district when there is a change of chairman. In the past, the chairman has used their personal email account for correspondence. We would like to see a separate district email account set up for the chairman. John said he has a Google Drive of the correspondence from when he was chairman, which can be attached. The motion was made to approve setting up an email account for the chairman. Motion: Brenda Rogers Second: Jenny Gleason Vote: 4-0 in favor RWAU Conference motel room reimbursement of $217.83 Shelly Thayn explained that when the board approved her attendance at the RWAU Conference, she planned to stay with her family and save the district the cost of a motel room. When the conference was held, her family was sick with the flu, so she stayed at Red Roof Inn, which was listed at a good rate for the RWAU conference. She asked the board to approve reimbursing her for the motel room for $217.83. The motion was made to reimburse Shelly Thayn $217.83 for the motel. Motion: Jenny Gleason Second: Brenda Rogers Vote: 4-0 in favor Authorize purchase of loadout supplies - loadout hose and UPS Hose needs to be replaced (credit of $566.19 with Mountainland Supply) UPS competitive price at Amazon: $184.00 4.5 stars, 11,926 reviews Currently, the 2025 budget does not include an amount for the loadout system. The hose leaks and needs to be replaced, along with the power backup UPS, which is at the end of its life. We have a crest at Mountainland that could used to replace the hose. Ryan will call Alan at Mountainland and have him make up another Kelly hose. After we receive the new hose, Ryan might be able to salvage part of it and have it refit. It will be shorter but will serve as a backup hose. We also discussed different ways to protect the hose and decided to drill holes and run bolts in the K-barrier to hang it on so it drains out from the building. The UPS battery backup fails when needed, and the SCADA system at the loadout building has been tied to it. The motion was made to approve the purchase of a new loadout hose and UPS battery backup. Motion: Brenda Rogers Second: John Corkery Vote: 4 - 0 in favor Preventative Maintenance Loadout A. Add a separate savings line for it 1. Annual loadout fee for preventative maintenance into savings 2. Raise the cost per 1,000 gallons by 50 cents or $1.00 into savings 3. Each month, transfer 5% or 10% of the loadout sales into savings The board discussed adding a savings line for Loadout Preventative Maintenance to cover expenses for the loadout to our Mountain America Credit Union account, along with the three options to put money into that savings line. Ultimately, the motion was to transfer 10% of the loadout sales into monthly savings. Les Thayn will stop at MACU and have them add a savings line for Loadout Preventative Maintenance. Motion: John Corkery Second: Jenny Gleason Vote: 4-0 in favor Mountain America Account Update Brenda Rogers and Les Thayn have been added to the account to sign checks along with John Corkery. Bridget Adams has been removed from the account as she is no longer employed with TSSD. Les Thayn has been added as one to be able to make changes to the account along with John Corkery. Propose forming a committee to update the By-Laws and Rules of Operation Les turned the time over to Brenda Rogers to discuss why we need to update our By-Laws and Rules of Operation. Our Bylaws are out of whack with all the changes made over the past several years in accordance with the State's 'Little Manual.' As a board, we need to go through and decide what we want and don't want as soon as possible so we are in line with the 'Little Manual.' This should be reviewed each year. We decided it would be better to have a committee work on it rather than take that much time in our meetings. Then, they can present their draft to the whole board. Brenda, Jenny, and John volunteered to be on the committee. The motion was made to form a committee to review our By-Laws and Rules of Operation to align them with the State's 'Little Manual.' Motion: John Corkery Second: Brenda Rogers Vote: 4-0 in favor Emery Telcom Report There are no more internet connections available with Frontier. Frontier raised their rates in 2025. We now pay $117.05, including tax, for the office internet. Emery Telcom has recently installed fiber optic internet in Thompson Springs. The business rate is $55 for 100x100x50 GB. We could connect at the loadout for the SCADA system and change at the office for the same price we are paying Frontier for just the office. The motion was made to go with Emery Telcom for internet at the Loadout building for SCADA and the office. Les will contact Emery Telcom. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor CIB Grant Update Denied Pressure Washer Purchase - a tool Eric and Tyler Moore have communicated internet needs for the SCADA system at the Loadout building Next Steps Items covered under the Grant were reviewed: purchasing and installing a Brown Hills SCADA system; hot tap machine; essential components and meters; handheld meter reader; and underground water locator. Currently, the hot tap machine and underground water locator have not been purchased. For the underground water locator, Ryan recommended Metrotex, as it is the best and easiest to work with. Ryan still needs to complete digging a trench and getting the residual analyzer tapped and installed. The motion was to purchase a hot tap machine and underground water locator with CIB Grant funds. Motion: Brenda Rogers Second: John Corkery Vote: 4-0 in favor Old Spring Site Redevelopment BLM Communication USDA SEARCH Grant Les talked with David Pals at the BLM. Lisa will be the one we need to work with. She was out of town, and we haven't heard back from her. Parker with Jones & DeMille is contacting the new person with the USDA SEARCH grant, as Collette Walker has retired. Jones and DeMille will contact the BLM and move forward if we get the grant. We need to see what the grant covers and what else we need to complete the redevelopment. John Corkery shared an email he received from John Files and Ben Musselman, suggesting dye testing the Upper Spring to see where it comes out and if the old spring site is recaptured water or new water. The discussion was tabled until we have more information. GWSSA Proposal Presentation After reading Les Thayn's proposal draft and discussing it, Jenny suggested adding specific action needed in the last paragraph. The board also chose to go with being under the umbrella of GWSSA and not a complete take-over. We need additional funding for a labor helper to help Ryan install SCADA meters, weed control, meters, exercise hydrants and valves, flush the system, and perform general maintenance. John shared an email he had after discussing being absorbed into GWSSA. Ben included the option of being absorbed into the Grand Water Conservancy District with a representative from Thompson for either entity we could be absorbed by. Following the discussion, the motion was made to get on the agenda as an action item at the Grand County Commission Meeting to ask for annual funding of $10,000 for part-time labor assistance for our water operator and to bring up the idea of TSSD being under the umbrella of GWSSA or Grand Water Conservancy District. Motion: John Corkery Second: Jenny Gleason Vote: 4-0 in favor Old Business: Discussion Items Helen Davis water line relocation and meter install There are questions about where Helen would like to relocate her line concerning crossing Saina Carey's property. Les will contact Helen and have her get ahold of Saina and work that out before we relocate her meter. Grand County Commission Update: Jacques Hadler ABSENT Water Operator Update and Report: Ryan Bell Meter Readings: February 12 - March 12, 2025 28 day cycle Spring Meter Reading: 6,935,470 gallons made 154.3 gpm Main Meter Readings into Tanks: Tank Reading Totalizer: 1,842,664 gallons 16.11 gpm Chlorinator Meter: 108,160 gallons Total Gallons: 1950,824 gallons used 28.1% of the water collected at the spring Water Flows Coming out of the Drops: -1 0 -2 25 gpm -3 113 gpm -4 0 -5 0 Chlorination Report: 16.11 gpm Residual .41 Ordered 2 chlorine bottles and they were delivered Got new chlorine scale for bottles Rebuilt roto meter it was leaking Talked to Brad from Petersons, and he will sign us up for the installation of the radio scanner equipment. He says they should be able to be out here in the next couple of weeks. Hopefully, Ryan will have all the 3/4 inch and 1-inch meters replaced by the time they get out here. Scheduled a Sanitary with the state on May 23, 2025, solar panels for chlorinator building fan. Still waiting for Grand Tire to come fix the backhoe tire that is flat. Planning on installing another 10 - 15 meters this weekend. Start trench up by tanks for conduit to hold the wires running the chlorine residual analyzer. When the chlorine residual analyzer gets delivered next Monday, Ryan will tap the 10-inch water line coming from the tanks to town. Been fighting with the altitude valve off and on. The solenoid should be in the SCADA system already if not, then we will have to rebuild the altitude valve. Ryan will check with Tyler to see if the solenoid is part of the CIB grant and, if not, get a price. Secretary Report: Shelly Thayn Secretary Report for February 2025 Deposits: $ 2,693.92 2/3 CIB grant less $1,699.04 balance of applicant cash $ 1,333.00 2/10 Customer Accounts Receivable $ 2,097.06 2/20 Customer Accounts Receivable $ 1,502.10 2/26 Customer Accounts Receivable $7,626.08 Total Deposits Expenses: $ 4,392.96 2/3 Check #1858 Peterson Supply (parts CIB grant) *2024 invoice & budget $ 117.05 2/3 Bill Pay Frontier (internet) $ 216.56 2/3 Bill Pay Desert West Office ($195.56 office supply $21.00 sample postage) $ 38.92 2/6 AP Verizon (monthly phone plan) $ 30.00 2/6 Bill Pay Southeastern UT Health Dept. (Lab#2145 processing) $ 390.00 2/13 DC RWAU (Conference registration) $ 6.41 2/14 AP Microsoft (office supplies old account) $ 52.36 2/18 Bill Pay Rocky MT. Power (utilities) $ 29.47 2/18 Bill Pay Rocky MT. Power (utilities) $ 92.69 2/18 Bill Pay Desert West Office (toner copy machine) $ 388.00 2/18 Bill Pay Smuin, Rich, & Marsing (quarterly tax prep $320 annual tax $68) $ 300.00 2/18 Check #1867 Clyde Snow & Sessions (Invoice #197057 to be reimbursed By Grand County) $ 438.20 2/18 Check #1868 Shelly Thayn (mileage reimbursement RWAU Conference) $ 356.71 2/18 DC Amazon (pressure washer plumbing supplies/parts) denied CIB $ 10.96 2/23 AP Microsoft (office supplies new account) $ 956.26 2/28 Check #1869 Ryan Bell (February payroll) $ 742.80 2/28 Check #1870 Shelly Thayn ( Feb payroll $686.80 deposit mileage $56.00) $ 8,559.35 Total of above Expenses TSSD Gas Card $ 93.29 2/8 Exxon Thompson (fuel truck) $8,652.64 Total Expenses for the Month MACU Account Balances 2/28/2025 $ 2,606.32 01 Primary Savings/backhoe savings $ 111.29 02 Secretary Savings/Connections $13,848.23 50 Checking (balance uncleared checks) $12,149.17 checkbook balance) $ 422.08 58 Gas Card Accounts Invoiced for Water Used in February $ 3,528.00 Active Meter Customers $ 220.50 Dormant Metered Customers $ 353.31 Load Out Customers $ 4,101.81 Total Water Invoiced On February 24, I billed Brittany Holloway, Kelby Lange, Tommy Ryan, and Tommy Velasquez a late fee of $12.50, for a total billed $50.00. Since then, Kelby Lange has paid $150.00, leaving him a credit balance of $5.10, and Tommy Velasquez has paid $60.00, leaving him a credit balance of $3.40 before the March invoices. RWAU Conference provided valuable information and networking sources. Motion to accept revenues & expenditures as submitted Motion: Brenda Rogers Second: Jenny Gleason Vote: 4-0 in favor Adjourn 8:42 p.m. Motion: Jenny Gleason Second: Brenda Rogers Vote: 4-0 in favor

Notice of Special Accommodations (ADA)

contact Shelly Thayn tssd101@gmail.com

Notice of Electronic or Telephone Participation

no electronic or telephonic participation

Meeting Information

Meeting Location

101 Firehouse Lane
101 Firehouse Lane
Thompson, UT 84540
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Contact Name

Shelly Thayn

Contact Email

tssd101@gmail.com

Contact Phone

(435) 210-4470

Notice Posting Details

Notice Posted On

April 15, 2025 01:50 PM

Notice Last Edited On

April 15, 2025 01:50 PM

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