General Information

Government Type

Special Service District

Entity

Wolf Creek Water and Sewer Improvement District

Public Body

Board of Trustees

Notice Information

Add Notice to Calendar

Notice Title

Open Board Meeting

Notice Tags

Water and Irrigation, Sewage

Notice Type(s)

Meeting

Event Start Date & Time

March 13, 2025 08:00 AM

Event End Date & Time

March 13, 2025 10:46 AM

Event Deadline Date & Time

03/12/25 03:46 PM

Description/Agenda

MINUTES WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT March 13, 2025 A regular meeting of the Board of Trustees of Wolf Creek Water and Sewer Improvement District (WCWSID) was held Thursday, March 13, 2025, at 8:00 a.m. in the business office located at 2580 N. Highway 162, Suite A. Board Members Present: Miranda Menzies, Don Stefanik, Jon Bingham, Pam Young, Henry Huchel Board Members Absent: Others Present: Rob Thomas, General Manager, Annette Ames, Controller/Recorder, ShyAnna Chambers, Office Assistant, John Lewis - Lewis Homes 3718 N Wolf Creek Dr. Eden The regular meeting was called to order at 8:03 a.m. by Miranda Menzies 1. The minutes from February 13, 2025- Regular Meeting. Pam Young made a motion to approve February 13, 2024- Regular Meeting Minutes. Don Stefanik duly seconded the motion, and the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 2. Rob Thomas reported that Brandi Hammon from Carlos and Harley's wants to expand their sewer system but lacks space and needs district approval. The board discussed the potential expansion, emphasizing that Mrs. Hammon must first secure an agreement from Eden Waterworks to treat the water to avoid further conflicts between the districts. 3. Rob Thomas reported that during the construction of the reuse water line, a construction issue involving 3XL hitting an Eden Waterworks line that was not properly marked. The board discussed who is responsible for the repair costs. Miranda Menzies emphasizes that the district should not be involved in the repair costs. 4. Miranda Menzies provides updates on the reuse pond and pipeline project, including the Fish and Wildlife Service's Biological Opinion and DWQ's Finding of No Significant Impact. Discussions on the need for an Operations and Maintenance manual for the pump station and pipeline, with Rob Thomas suggesting Gardner Engineering should handle it. Mr. Thomas reported on the status of the upper pump station bid and the need for easements for the irrigation system. Discussion on the prioritization of pipe replacements and the need for a blanket easement for the golf course. 5. Miranda Menzies presented the construction management proposal to the board and discussed the pros and cons of AECOM versus other options, determining that AECOM is the best option since they created the plans. Don Stefanik made a motion to approve the proposal from AECOM, Pam Young duly seconded the motion, the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 6. Rob Thomas provides an update on the East Well project, including issues with Rocky Mountain Power and the need for a physical address on the meter base. He also explained the status of the SCADA system, the interface with the pumps, and that a site visit may be needed to resolve the issues. 7. Miranda Menzies mentions easement errors are related to installation of the Eden Sewer Service Area infrastructure, such as the gap crossing the canal and also across the Osprey Ranch LLC and Osprey Ranch HOA properties. Mr. Lewis said the developers would work with their engineer to resolve these issues. Rob Thomas explained the continued efforts with Geneva to find the source of infiltration into the gravity sewer line entering the Brown Lift Station. John Lewis reported that the generators were being replaced with ones properly configured for indoor use. 8. Rob Thomas reported the list of 23 potential IT firms located in Utah. The Board is considering a one-year contract with Insight IT for cybersecurity. The board discussed the increasing scam attempts. Don Stefanik makes the motion to accept the proposal from Insight IT. Jon Bingham duly seconded the motion, the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 9. ShyAnna Chambers discusses the deadlines for compliance with the Lead and Copper Rule, including the need for public notifications and homeowner responses. Discussion on the need to inspect unknown service lines and the potential costs of replacing lead and copper lines. 10. Rob Thomas reported the office lease agreement is up for renewal. Miranda Menzies emphasizes the importance of getting the deck repaired and the need for clarity on deadlines. Jon Bingham made a motion for the district to sign the new lease agreement. Henry Huchel duly seconded the motion, the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 11. The February 2025 Financial Report, A/P & A/R, and aging had been sent to the Board previously for review and presented for approval. Pam Young made the motion to approve and accept the February 2025 Financial Report, A/P & A/R, and aging. Henry Huchel duly seconded the motion; the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye 12. Annette Ames reported that health insurance will increase by 5.5% for the upcoming year, which is higher than in recent years but still relatively moderate. The dental insurance, in contrast, will decrease by 3%. Wolf Creek Water & Sewer's insurance cost increase is relatively modest. The changes will take effect in July, and the board reviewed the information without significant concern. 13. Annette Ames reminded the board members that they need to complete their required recurring training. Miranda Menzies emphasized the importance of getting the board training done in a timely manner. 14. Annette Ames explained that The Declaration of Candidacy period for Wolf Creek Water & Sewer is from June 1 through June 9, during which board members Pam Young and Henry Huchel will need to file their paperwork. Candidates must come in fill out applicable paperwork, pay a $25 filing fee, and officially declare their intention to run for the board. 15. Annette Ames reviewed several key legislative bills, that will have an impact on the District. 16. Miranda Menzies accepted a motion to enter into a Closed Session. Henry Huchel made the motion to go into a Closed Session to discuss the purchase or Ownership of Water Rights, Land or Other Real Property, Personnel Matters, Imminent Legal Action, or Loan Applications at 9:55 a.m. Jon Bingham duly seconded the motion, and it was unanimously approved. Henry Huchel made a motion to reopen the regular meeting and Jon Bingham duly seconded the motion, and it was unanimously approved. The regular meeting reconvened at 10:39 a.m. Don Stefanik made a motion to accept the items discussed in the Closed Session. Henry Huchel duly seconded the motion, the roll call vote was as follows: Miranda Menzies Aye Jon Bingham Aye Don Stefanik Aye Henry Huchel Aye Pam Young Aye There being no further business Pam Young made a motion to adjourn, Don Stefanik duly seconded the motion, and it was unanimously approved. The meeting was adjourned at 10:50 a.m. The next meeting will be a regular meeting and is scheduled for Tuesday, April 8, 2024, at 8:00 a.m. in person at the business office located at 2580 N. Highway 162, Suite A, Eden, Utah. Annette Ames Secretary of the Meeting

Notice of Special Accommodations (ADA)

In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify Annette Ames at 801-745-3435.

Notice of Electronic or Telephone Participation

RESOLUTION 15-7 RESOLUTION TO ADOPT ELECTRONIC COMMUNICATION WOLF CREEK WATER AND SEWER IMPROVEMENT DISTRICT

Meeting Information

Meeting Location

2580 N. Wolf Creek Dr.
Eden, UT 84310
Show in Apple Maps Show in Google Maps

Contact Name

Annette Ames

Contact Email

aames@wcwsid.com

Contact Phone

(801)745-3435

Notice Posting Details

Notice Posted On

April 08, 2025 03:47 PM

Notice Last Edited On

April 08, 2025 03:47 PM

Deadline Date

March 12, 2025 03:46 PM

Subscribe by Email

Subscription options will send you alerts regarding future notices posted by this Body.