Board of Directors Meeting Minutes
January 24, 2025
1160 N. 645 West, Washington, Utah
Zoom link: https://bit.ly/4dchFxN
Agenda Item
Presenter
Action taken
Time
Board Meeting Call to Order
Chair Adams
Board Members in Attendance: Jamee Adams (Chair) | Marisa Granado | Elizabeth Chesley | Chris Christensen | Shelby Bridges | Jess Smith
Others in Attendance: Brian Clyne (Director), Mariah Heaton (Asst Director), Nate Adams (Financial), Heather King (Registrar), Shannon Greer (UAPCS)
Reading of School Vision and Mission Statement by Elizabeth Chesley
4:15PM
Approve Minutes from Previous Meetings
Chair Adams
Motion: Chris Christensen motions to approve the Board Meeting Minutes from December 12, 2024.
Shelby Bridges seconds.
Ayes: Jamee Adams, Elizabeth Chesley, Marisa Granado, Chris Christensen, Shelby Bridges, Jess Smith
Nays: None
Abstains: None
The motion is passed
Adjournment set for 7:00PM
Public Comment
Chair Adams
*Please note that the Board will not take action on any items introduced during
his portion of the meeting according to Utah Code 52-4-202(6)(b)
No Public Comment
Board Training
Chair Adams
Celebrate the improved Middle Of Year scores (shared on facebook)
Motion: Chris Christensen motions to send a letter to Teachers, Title One and Administration thanking them for efforts to improve scores.
Jess Smith seconds.
Ayes: Jamee Adams, Elizabeth Chesley, Marisa Granado, Chris Christensen, Shelby Bridges, Jess Smith
Nays: None
Abstains: None
The motion is passed
Review of NAIS Principles of Best Practice
See MVM Board Member Handbook 2024-25
The Role of the Board of Directors:
'The board is the guardian of the school's mission. It is the board's responsibility to ensure that the mission is relevant and vital to the community it serves and to monitor the success of the school in fulfilling its mission.'
Discuss ways that the Board can accomplish this mission while staying within the boundaries of our role.
'Attitude reflects Leadership'
Board needs to own leadership, delegate responsibly to the Director and clear the way so that the Director can lead the rest of the school.
The Role of the Director of the School
'The primary responsibility of the Director of the school is to carry out the school's stated mission'
NOTES:
What kind of professional development can you provide according to our mission?
Accountability- here is the result. What is the return on that investment?
Administrative Report
Director Brian Clyne
Marketing and Enrollment
Google Ads Impact
approx 300 hits on website and Brain has done 13 physical tours since the ads dropped.
Website updates
lots of work still to do but much of the information is updated and more appealing visually
Preschool Flyer - Kindergarten Emphasis
Facebook/Instagram
Open House (Feb. 20th 5:30-7:00) - Thursday
'Looking forward to great things coming'
Like Raffles, etc.
Board: Come, Have a say, etc.
Program
Positive Behavior Intervention Strategies (PBIS) workshop scheduled for Aug. 4-5th. We have received a grant for the funding of it. Everyone on staff besides the janitors and kitchen staff will attend.
2025-26 School Calendar in the works for next board meeting.
Testing Results - significant improvement
Upcoming
Jan. 30th - Presentation by Conserve SW Utah sponsored by 4th Grade 9 Months of Smiles, 6:30-7:15 pm
Sponsoring a workshop talk - treasures in your back yard.
Feb. 11th - Spill the Beans @ 8:15 am
Feb. 12-14th - UAESP Conference
Feb. 20th - Open House/Looking Forward Event 5:30-7:00 pm
Feb. 21st - End of 2nd Term
Financial Training & Report
Nate Adams
Financial Summary as of December 31, 2024
Financial Budget Detail Report as of December 31, 2024
Financial Balance Sheet as of December 31, 2024
https://drive.google.com/drive/folders/1l_s4zyjqLLtM4eB0WxlNa43smncqEs24
Committee Reports
Policy Committee - Jamee Adams, Chair
Finance & Audit Committee - Chris Christensen, Chair
PTVO Funds - How tracked? PTVO needs to be organized with positions and a chain of command so people handling money have a structure to handle money within proper parameters and proper access.
Background checks, etc if they are dealing with funds.
Ask Nate- is he line-iteming the PTVO stuff?
Marketing & Outreach Committee - Jess Smith, Chair
Website- FrogTummy.com with programs, photos, videos - presentation by Janice. Shannon, Nate, Brian all love this system and would fully support us investing in this. Affordable and a highly valuable investment.
Supporting the PTVO
Changing over to a new company to handle T-shirts, etc. Madsen Printhouse - She will manage all purchases and orders and fulfilling orders so there won't be inventory storage at the school.
LAND Trust Committee - Brian Clyne, Chair
Current now. Next report is in March.
Board Development - Jamee Adams, Chair
Trainings - My own / MVM Policies /
Discussion / Action Items
Chair Adams
Current Enrollment
Enrollment / Lottery
Lottery numbers are low for this time of the year.
25/26 Waitlist status and 24/25 enrollment.
KG - 38
1 - 4
2 - 3
3 - 3
4 - 0
5 - 1
6 - 0
7 - 1
Total: 49 on waitlist
Review of Sensitive Materials Policies and Forms
Elizabeth Chesley motions to approve the Sensitive Materials Policy and Forms.
Marisa Granado seconds.
Ayes: Jamee Adams, Elizabeth Chesley, Marisa Granado, Shelby Bridges, Jess Smith
Nays: None
Abstains: None
The motion is passed
Succession Plan (See Succession Plan proposal)
Board and Administration Succession Policy
Discussion
How can the Board and the Director address problems with the school collaboratively?
First, distinguishing within whose purview the problem falls
Create a plan for conflict resolution whenever the Board receives a complaint about the school
Suggestion: The Board should not engage in any conflict resolution outside of its mission and should empower and encourage the Director in resolving the conflict while establishing a path for the Director to follow up and report results of the conflict.
Board Strategy and Development Discussion
*Action Items:
RaLynne draft and send a letter as described above regarding improved scores
April 16 Leigslative Recap Meeting for Charter Boards - all should plan on attending
All Board Members shall review Board and Administrative Succession Policy for Discussion and Approval at next meeting.
Jamee Adams will create Director Evaluation form and present to Board Members for approval and implementation before next meeting.
Closed Session
Motion: Elizabeth Chesley motions to move into closed session.
Shelby Bridges seconds.
Ayes: Jamee Adams, Elizabeth Chesley, Marisa Granado, Shelby Bridges, Jess Smith
Nays: None
Abstains: None
The motion is passed, we will move into Closed Session
Reconvene: There is no action regarding Closed Session
Adjournment
Chair Adams
Motion: Jess Smith motions to adjourn the meeting.
Elizabeth Chesley seconds.
Ayes: Jamee Adams, Elizabeth Chesley, Marisa Granado, Shelby Bridges, Jess Smith
Nays: None
Abstains: None
The motion is passed
.
The meeting is adjourned.
8:00PM
Next Meeting
February 13, 2025
6:00pm
Audio Links:
https://drive.google.com/drive/folders/1necNYt3QCCvpudg-iYN_5AWuso4HYyIl
https://drive.google.com/drive/folders/1necNYt3QCCvpudg-iYN_5AWuso4HYyIl
https://drive.google.com/drive/folders/1necNYt3QCCvpudg-iYN_5AWuso4HYyIl
https://drive.google.com/drive/folders/1necNYt3QCCvpudg-iYN_5AWuso4HYyIl
Vision
At MVM, our vision is to awaken within each child their unique potential that will enable them to make a valuable contribution to society.
Mission
Mountain View Montessori provides quality education founded on child-centered Montessori principles with project based learning to achieve academic excellence. We are dedicated to supporting the whole child by fostering intellectual, emotional and physical growth.
Notice of Special Accommodations (ADA)
In compliance with the Americans with Disabilities Act, individuals needing special accommodations (including auxiliary communicative aids and services) during this meeting should notify (Add your contact name, your governmental entity, and a phone number for those needing to request accommodations.)